Department of Defense, OSD/WHS, Real Estate and Facilities Directorate, Support Service Division, Procurement Branch, Room 3C345 Pentagon, Washington, DC 20301-1155

R -- OFFICE OF SECRETARY OF DEFENSE SATELLITE MEDIA TOURS SOL MDA94699Q1258 DUE 030599 POC Alvina Woodson, Contract Specialist 703-695-4905 (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; capability statements are being requested and a written solicitation will not be issued. THE GOVT INTENDS TO SOLICIT AND NEGOTIATE WITH SOURCE OF QRS NEWMEDIA UNDER AUTHORIITY OF USC 2304 (1) and FAR 6.302-1. (ii) This solicitation, MDA94699Q1258 is being issued as a Request for Quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation Circular Vol. 60, No. 180 dated 09/18/97. (iv) The applicable Standard Industrial Code (SIC) is 4899, the corresponding size standard is $11M. This procurement is not covered by the Small Bus Competitiveness Demonstrative Program. (v) LIST CLINS & DESCRIPTION: BASE YEAR: CLIN 0001 -- 8 EACH RADIO TELECONFERENCE SERVICES; OPTION YEARONE (1) -- CLIN 0002 -- 12 EACH RADIO TELECONFERENCE SERVICES; OPTION YEAR TWO (2) -- CLIN 0003 -- 12 EACH RADIO TELECONFERENCE SERVICES; OPTION YEAR THREE (3) -- CLIN 0004 -- 12 EACH RADIO TELECONFERENCE SERVICES; OPTION YEAR FOUR (4) -- CLIN 0005 -- 12 EACH RADIO TELECONFERENCE SERVICES. (vi) DESCRIPTION OF REQUIREMENT: OSD SATELLITE MEDIA TOURS -- RADIO TELECONFERENCE STATEMENT OF WORK: BACKGROUND INFORMATION: The Secretary of Defense's role is to (1 keep the American people apprised of the many missions and capabilities of the Department of Defense and how we are performing those missions; and (2 educate and inform the American public on the value of a strong defense and issues related to that defense -- modernization, readiness, reducing weapons of mass destruction, developing and maintaining strong alliances and continuing to seek ways to reduce costs while increasing missions. PURPOSE AND OBJECTIVES OF THE AWARD: The Department of Defense has established Satellite Media Tours to provide a cost-effective mechanism for the Secretary of Defense and other DoD officials representing the Secretary to communicate with the public, explain policy, and respond to questions on defense issues which involve or have an impact on the American public. Through Satellite Media Tours, senior DoD officials can participate in interviews with many regional or local radio stations in a single time period from the Pentagon, resulting in increased cost savings and obviating the need for extensive travel. VENDOR REQUIREMENTS: 1) To serve as an overall general radio consultant and provide comprehensive radio advice, support and services to the Defense Department. 2) To have access to a studio and other audio production and transmission facilities. 3) The ability to book radio teleconferences as required, each one hour in duration. These bookings will be with national networks, mainstream and distinct nationally syndicated talk shows, statewide radio networks, local radio talk shows, specialty radio networks and stations. 4) The ability to establish, coordinate and originate radio teleconference feeds from the Pentagon. 5) Secure ISDN, Switch 56, satellite, or other studio quality radio feeds from the Pentagon. 6) Provide and coordinate satellite times. 7) Provide audio dubbing, production and editing services as required. 8) To track every interview of any form that was booked and every actuality that was sent out or picked up. 9) Provide broadcast faxing services. REPORTING REQUIREMENTS AND DELIVERABLES: 1) Unless otherwise required by the Government, within five days of each radio tour or feed, submits a comprehensive e-mail and written final report, that will include a detailed summary of radio activity. This report will show a complete analysis of the number of people that were reached by all of the radio activities and be based on the latest Arbitron Company Radio USA survey. Covered in the report will be equivalent advertising costs, vendor fee charged and any other factors that would illustrate and determine the impact and efficacy of interviews used by participating programs and stations. 2) Provide audio tape copies of the interviews. DEFENSE DEPARTMENT RESPONSIBILITIES: 1) Notify Vendor of the time and location of the radio teleconference interview origination. 2) Provide list of markets to Vendor for query and implementation. 3) Provide Department official for radio teleconference interviews. CONTROL PROCEDURES: OASD Public Affairs officer to be point of contact for each radio teleconference media tour. (vii) N/A (viii) The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1 Instructions to Offerors -- Commercial (ix) The following provision does apply to this acquisition: Federal Acquisition Regulation (FAR) 52.212-2 Evaluation-Commercial Items/Services. References of past performance are to be submitted, each reference is to include point of contact for same or similar services rendered for two (2) Government Entities and two (2) Commercial Entities, each citing purchase order/contract number, agency point of contact name and office telephone number, hourly rate in which services were performed, total project cost and date of award. The Government intends to review quotes and award a contract without discussions. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in offers. (x) A completed copy of the following provision is to be included in quotation submission: FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items. (xi) The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions -- Commercial Items. The following clauses are incorporated as an Addenda: FAR 52.244-6 Subcontracts for Commercial and Commercial Components, Option clauses: FAR 52.217-5, Evaluation of Options and 52.217-9, Option to Extend the Term of the Contract. NOTE: The inclusion of the FAR option clauses shall not obligate the government to exercise the option(s). (xii) The following clause applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items/Services. The following FAR clauses also apply to this acquisition: FAR 52.219-8, 52.219-9, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-19, 52.222-41, 52.222-42, 52.222-43, 52.222-47; DFAR 252.219-7003. (xiii) N/A (xiv) There is not a Defense Priorities and Allocations system (DPAS) rating assigned to this acquisition. (xv) See Numbered Note 1 and 22. (xvi) The quotations are due Friday, March 05, 1999, 4:00 p.m. Submission and delivery of quotes and/or capability statements from interested sources are to be delivered to one of the following locations; Pentagon Metro Entrance, PentagonSouth Parking-Corridor Entrance or Pentagon North Parking Entrance or via facsimile on 703-693-6807. (xvii) P.O.C. Ms. Alvina Woodson, Contract Specialist, 703-695-4905, Ms. Donna Truesdel, Contracting Officer 703-695-5184. Any further inquiries are to be forwarded via facsimile on 703-693-6807. NO TELEPHONE INQUIRIES WILL BE ANSWERED REGARDING THE SOLICITATION. Posted 02/23/99 (W-SN301367). (0054)

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