Defense Threat Reduction Agency, 6801 Telegraph Rd., Alexandria, VA 22310-3398

R -- TRANSLATION AND INTERPRETATION SERVICES, ADDITIONAL INFORMATION SOL DTRA01-99-Q-2561 DUE 030999 POC C. Dickerson, 703-325-1193, fax 703-325-9295 The following additional information is provided concerning questions received in response to Defense Threat Reduction Agency (DTRA) Request for Quotation (RFQ) DTRA01-98-Q-2561, Linguistics Services: Under Task 1: Q1: How many consecutive interpreters will be needed to support your seven-day conference? A1: One (1) U.S. interpreter for seven-day conference (consecutive -- usually the Russian side provides one Russian interpreter). Q2: Would every translator/interpreter be required to participate in the preparation and after-action meetings to provide clarification of their own translation/interpretation? How long would these meetings last? A2: One (1) interpreter required for preparation of after-action reports. Meetings would last approximately 1-2 hours. Q3: How many simultaneous interpreters will be needed? For how many days? As to the equipment, what kind of setting will it be? How many rooms? How many headsets (receivers) will be required? How many microphones? Is there a sound system inplace? A3: Two (2) interpreters needed for simultaneous interpretation for seven day period. One room, 20 head sets, ten microphones, assume no sound system available. Q4: If the second meeting takes place in the Russian Federation, would the support needed be identical? If so, what about transportation and travel expenses? A4: Assume one meeting in U.S. and one meeting in Moscow with similar support requirements. Transportation costs and travel expenses will be payable under the contract at a rate comparable to federal travel guidelines and should be included in contractors' pricing. Under Task 2: Q1: Session Protocols (three pages each): Will the translators be required to translate every protocol draft? How much time will be allowed for this? How many conferences will there be in total? A1: Every draft protocol will require translation. Initial drafts will require overnight translation, final drafts will require a translation within 30 minutes. Estimate two conferences per year. Q2: Briefings/presentations (200 pages): How long in advance will they be provided? Will these come as a single package? A2: Advance notice of briefings for translation will vary from 30 days to several days. The briefings could be provided for translation en masse or there may be one or two "stragglers." Q3: Will Russian document also be provided electronically as MSWord or MSPower-Point files? If not, will the translated version be expected in the identical format as the original? A3: Russian versions of the briefings will be provided via hard copy. Briefings provided by Russian authors should be translated literally. Documents need to be edited into readable/acceptable English format. Evaluation Criteria: Q1: What do you consider as "short-notice" and "quick-turnaround" timeframes? Could you provide some examples? A1: Short-notice timeframe: Translation service would require a one (1) day turnaround (usually 1-5 pages). In some instances the Russians may provide a page fax in Russian. Customer requires a "quick turnaround" in a few hours. In the instance of last minute protocol fixes where the number of changes is down to a few words, translation would occur "real time" as the final protocol is being typed in Russian and English for signature. Other: Q1: Do the linguists for this project require a security clearance? A1: No. Q2: Are translation projects required to be done at a secured facility? A2: No. Q3: If it becomes necessary to travel to the Russian Federation, will the Defense Threat Reduction Agency handle and pay for the travel? Are travel costs made up of airfare, lodging, per diem and car rental? A3: Contractor personnel will be responsible for their travel arrangements which must be coordinated closely with DTRA. Costs (travel expenses) include airfare, lodging, per diem, and local ground transportation. Costs will be reimbursed under the contract and should be included in contractors' pricing (quote). Q4: Is overtime allowed on this contract and if so, how is it paid, at time and a half? A4: Overtime (more than an eight-hour day) may be required. How (the rate) it is to be paid will be based on contractors' quoted price structure. NOTE: Quotes are due: 9 March 1999, close of business (4:00 PM local time), Defense Threat Reduction Agency, ATTN: Carol Dickerson, 6801 Telegraph Road, Alexandria, VA 22310-3398. Posted 02/24/99 (W-SN302066). (0055)

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