Naval Research Laboratory, Attn: Code 3230, 4555 Overlook Avenue, SW, Washington, DC 20375-5326

R -- OCEAN OPTICS XV CONFERENCE PLANNING AND COORDINATION SERVICES SOL N00014-99-R-0002 DUE 032299 POC Keith Strohman, Contract Specialist, ONR Code 252, (703) 696-8557, Genesta Belton, Contracting Officer E-MAIL: click here, strohmk@onr.navy.mil. This acquisition is a Total Small Business Set Aside in accordance with FAR 13.003(b)(1). The applicable SIC Code is 8744 with a size standard of $5M. The resulting award will be done under Simplified Acquisition Procedures as a Firm-Fixed-Price Purchase Order and will have a period of performance of two years. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. The solicitation number that should be referenced on proposals is N00014-99-R-0002. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-10. Under this solicitation, the Office of Naval Research requires conference planning and coordination services to support the Ocean Optics XV conference to be held in Europe (most likely in Monaco or Nice, France) in the Fall 2000. It is expected to be a four-day event designed to present and discuss research issues related to ocean optics, underwater imaging technology, and quantitative ocean color remote sensing. There will be three 2-day planning meetings in the Nice area designed to formalize the details of Ocean Optics XV, such as venue and meeting dates. The first of these meetings will take place in the Spring of 1999. The contractor will be required to utilize an interactive site on the World-Wide Web for automated conference registration and abstract submission. Attendance is expected to be over 300 for the entire four-day period. The contractor will generate and mail a Confirmation/Information package to each participants prior to the conference. The contractor will provide additional materials to each participant upon arrival including a detailed conference schedule, name badges, and handouts. The contractor will arrange for conference facilities with the following characteristics: conference hall to hold 350 people, common area for breaks, poster area for 200 posters and at least 25 exhibit booths, student paper award support, transportation to and from the local airport, and reduced rates at local hotel. The contractor will provide for the equipment, installation, and dismantling of approximately 25 exhibit booths and one registration booth. Also any Audiovisual equipment that is not provided by the conference facilities should be included in the offeror's proposal. The contractor shall advertise the conference through the World-Wide Web, mailing to previous mailing list, and the placement of event posters at key institutions. The amount of posters to be provided by the contractor is estimated to be 150. The contractor will provide for on-site administrative support during the conference. The offerors must submit with their proposal: a description of the specific services and materials they will provide in order to plan and administer the conference, proposed price/cost proposal, Representations and Certifications found at 52.212-3 (Jan 1997) (Deviation) and Alternate I (Oct 1998), description of similar work experiences (include contact information of customer), a nine digit numeric DUNS number that is assigned by Dunn & Bradstreet, and a Cage Code (if available). Offerors will be evaluated based on (in descending level of importance): perceived ability to do work effectively (based on offeror's description of services and materials), applicability of previous work experiences, and price. The following provisions apply to this solicitation: 52.212-1, Instructions to Offerors -- Commercial Items (Aug 1998); 52.212-3, Offeror Representations and Certifications -- Commercial Items (Jan 1997) (Deviation) and Alternate I (Oct 1998); 52.212-4, Contract Terms and Conditions -- Commercial Items (Apr 1998); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 1999); 52.222-3, Convict Labor (Aug 1996); 52.222-21, Prohibition of Segregated Facilities (APR 1984) (DEVIATION); 52.222-26, Equal Opportunity (APR 1984) (DEVIATION); 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (Apr 1998); 52.222-36, Affirmative Action for Workers With Disabilities (Jun 1998); 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (Jan 1999); 52.232-33, Mandatory Information for Electronic Funds Transfer Payment (Aug 1996); 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (JAN 1999); 252.225-7007, Buy American Act -- Trade Agreements -- Balance of Payments Program (MAR 1998); and 252.225-7036, Buy American Act -- North American Free Trade Agreement Implementation Act -- Balance of Payments Program (MAR 1998). Proposals should be received by 1200 EDT 22 MAR 98 at the following address: Office of Naval Research, Ballston Tower One, Attn ONR 252, Keith Strohman, 800 North Quincy Street, Arlington, VA 22217-5660. No faxed proposals will be accepted. The award is expected to be made by 30 MAR 99. Questions should be directed to Keith Strohman (703) 696-8557.**** Posted 03/04/99 (W-SN304576). (0063)

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