U.S. Department of HUD, New York Asc, Chicago Contracting Branch (5AAC), 77 West Jackson Boulevard -- Rm. 2517, Chicago, IL 60604-3507

V -- SUPPLY AND DELIVERY OF NEW LEASED VEHICLES TO VARIOUS CITIES SOL R-CHI-00331 DUE 040799 POC Alfredo Valentin 312-886-2760 Extension 2509 WEB: Enter here to go to HUD's Contracting Opportunities, http://www.hud.gov/cts/ctsoprty.html. E-MAIL: Click here to contact Alfredo Valentin, Alfredo_Valentin@hud.gov. Description: This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED. The U. S. Department of Housing and Urban Development (HUD), Chicago Contracting Branch is issuing Request for Quotations (RFQ) Number R-CHI-00331 for the supply and delivery of new leased vehicles to the San Francisco (and sub offices mentioned below), Seattle, Fort Worth and Chicago areas. Delivery shall be by April 30, 1999, however quoters may quote a later delivery with the understanding that it is an evaluation criteria for contract award as mentioned below. This solicitation is issued unrestricted. It is issued in accordance with Federal Acquisition Regulation (FAR) 12.203 which allows Contracting Officers to employ the procedures authorized by Subpart 13.5 to the maximum extend practicable in acquisitions of commercial items. For information only, the Standard Industrial Size Standard (SIC) Code is 7515, Passenger Car Leasing, the size standard of which is $18.5 million average annual gross revenue for the last three (3) fiscal years. The proposed contract requirements are as follows: (For evaluation purpose, use for delivery destination point, the offices stated). CLIN I: Vehicles to be delivered to the local car dealer at the SAN FRANCISCO HUD OFFICE main office located at 450 Golden Gate Avenue, San Francisco, CA: CLIN I -- A: Full Size Sedans (Taurus/Sable Size or Equivalent)(2 each); CLIN I -- B: Full Size Sedans (Crown Victoria or Equivalent) (1 each); CLIN -- I -- C: Midsize Sedan (Mustang or Equivalent) (1 each) and the following San Francisco's sub offices: CLIN II: Vehicles to be delivered to the local car dealer at the PHOENIX HUD OFFICE, located at 400 N. 5th Street, Phoenix, AZ: CLIN II -- A: 4-wheel drive (Explorer or Equivalent) (1 each); CLINII -- B: Full Size Sedan (Taurus/Sable Size or Equivalent) ( 1 each); CLIN III: Vehicles to be delivered to the local car dealer at the LAS VEGAS HUD OFFICE, located at 333 North Rancho Drive, Las Vegas, NV: CLIN III -- A: 4-wheel drive (Explorer or Equivalent) (1 each); CLIN IV: Vehicles to be delivered to the local car dealer at the: OAKLAND HUD OFFICE, located at 301 Clay Street, Oakland, CA: CLIN IV -- A: Full Size Sedans (Taurus/Sable Size or Equivalent) (3 each); CLIN V: Vehicles to be delivered to the local car dealer at the: SAN DIEGO HUD OFFICE, located at 2365 Northside Drive, San Diego, CA: CLIN V -- A: Full Size Sedan (Taurus/Sable Size or Equivalent)(1 each); CLIN VI: Vehicles to be delivered to the local car dealer at the: LOS ANGELES HUD OFFICE, located at 611 W. 6th Street, Los Angeles, CA: CLIN VI -- A: Full Size Sedans (Taurus/Sable Size or Equivalent) (5 each); CLIN VI -- B: Full Size Sedans (Crown Victoria Size or Equivalent) (2 each); CLIN VI -- C: Midsize Sedan (Mustang or Equivalent) (2 each). CLIN VII: Vehicles to be delivered to the local car dealer at the SEATTLE HUD OFFICE, located at 909 First Avenue, Seattle, WA: CLIN VII -- A: Full Size Sedans (Taurus or equivalent) (1 each); (4-wheel drive (Explorer or Equivalent) (1 each); CLIN VII -- B: Expedition or equivalent (1 each). CLIN VIII: Vehicles to be delivered at the local car dealer for The FORT WORTH HUD OFFICE, main office located at 1600 Throckmorton, Fort Worth, TX: CLIN VIII -- A: Pick up (Full Size) (1 each); CLIN VIII -- B: 4-wheel drive (Expedition or Equivalent),( 3 each); CLIN VIII -- B: Full Size Sedans (Crown Victoria or Equivalent) (11 each); CLIN IX: Vehicles to be delivered to the local car dealer CHICAGO HUD OFFICE, main office located at 77 West Jackson Boulevard Chicago, IL 60604-3507: CLIN IX -- A: Full Size Sedans (Taurus/Lumina Size or Equivalent ( 4 each); CLIN IX -- B: Full Size Pickup (1 each), 4-wheel drive (Explorer or Equivalent (5 each); CLIN IX -- C: Full Size Sedan (Crown Victoria or Equivalent (5 each); CLIN IX -- D: Full Size Sedan (Taurus/Lumina or Equivalent (5 each), CLIN IX -- E: Pickup (Full Size) ( 3 each). All vehicles shall have air conditioning, auto transmission, power steering and brakes, gasoline engines, and spare tire with tire changing tools; 1999 models (domestic or import) with less than 40K miles. All vehicles shall be leased with unlimited mileage. Vehicle Inspection. There will be 2 joint visual inspections performed on each vehicle leased under this contract. Registration, License and State Inspection Stickers: For evaluation purposes vehicles are to be a dark color with no two vehicles of the same model being the same color. There is no need to title and register vehicles since they are to have a special type of tag. Each vehicle will be properly serviced by the contractor to include oil, lubrication filters, tune-up, air conditioning refrigerant as recommended by the manufacturer, and antifreeze prior to being picked up. Accidents/Thefts. The Government Technical Representative/Government Technical Monitor (GTR/GTM) (to be designated upon award) will notify the contractor within 3 days of accident/theft and will arrange for repairs of accident/theft and for repairs of accident damage, including damage sustained to a stolen vehicle during the period prior to recovery. The contractor will not be required to provide a replacement vehicle during the period the vehicle is out of service. If the vehicle is damaged beyond repair according to insurance adjuster reports or not recovered 30 days after the date of the theft, the contractor will be reimbursed the residual value of the vehicle based on the average of the wholesale and retail prices listed in the current edition of the NADA used car book at the time of the accident/theft, in full satisfaction of any and all liabilities under this contract, provided that the Government's liability to pay the monthly lease cost shall cease as of the time of the accident/theft. All vehicles shall be covered by 24-hour nationwide road service. Deliveries and acceptance of vehicles shall be FOB destination on the date and specified places above. Upon notification the GTR/GTM will pick up the cars at the designated local car dealership. Damages and Repairs to Vehicles. Damaged vehicles will not be returned to contractor until a complete investigation has been made by the appropriate HUD officials and the 2nd joint inspection has been made to determine liability and cost of repairs. The quoter shall also consider that vehicles leased under this RFQ will be for the exclusive use of the U. S. Government and therefore exempt from state or local taxes. The quoter shall provide the most favorable commercial warranty that the quoter provides to any customer leasing a new vehicle. Work Performance Period. The contractor's service will be based on a 36 monthly lease funded yearly, subject to funds availability. No vehicle will be leased on an hourly, daily or weekly basis. Therefore, quotations must be submitted basedon a standard 36 monthly lease. Additional Information. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-10. All FAR clauses and provision referenced below may be reviewed and/or obtained from the General Services Administration's Federal Acquisition Regulation web site at Internet address http://www.arnet.gov/far. Or you may contact Alfredo Valentin, Contract Specialist at 312-886-2760 Extension 2509. You may also send a fax request to 312-353-8965 or send an E-mail to Alfredo_Valentin@hud.gov to request a copy of the provisions and clauses incorporated by reference. The following applies to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items (August 1998); Submission Requirements: The quoters must submit with their quotations the following : A.) A complete description of cars offered and their ability to meet minimum standards and equivalencies and a statement regarding delivery to each location by April 30, 1999 or alternate date. B.) Prices per type of vehicle for 36 month lease quoted on a MONTHLY basis. When submitting a quotation consider that the Government is self-insured and the applicability of 52.228-8 Liability and Insurance -- Leased Motor Vehicles (Jan 1997), e.g., Paragraph (a) The Government shall be responsible for loss of or damage to -- (1) Leased vehicles, except for -- (i) Normal wear and tear; and (ii) Loss or damage caused by the negligence of the Contractor, its agents, or employees; and (2) Property of third persons, or the injury or death of third persons, if the Government is liable for such loss, damage, injury, or death under the Federal Tort Claims Act (28 U.S.C. 2671-2680). The quoter must include no cost for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible under paragraph (a) above. C.) References (names, address and telephone number of at least three customers (federal customers if possible) of similar sized leased fleet of cars). 52.212-3 Offeror Representations and Certifications -- Commercial Items (Oct 1998). Quotations shall be accompanied by a completed representations and certifications. 52.212-4 Contract Terms and Conditions -- Commercial Items (Apr 1998). 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Oct 1998), i.e., FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). If the quoter elects to waive the adjustment, it shall so indicate in its quotation ; 52.232-33 Mandatory Information for Electronic Funds Transfer Payment (Aug 1996). In addition to the listed FAR provisions and clauses all quoters must provide a contractor identification code which is currently the Dun and Bradstreet Data Universal Numbering System (DUNS) number. Signed and dated quotations with firm's letterhead must be submitted to the U. S. Department of Housing and Urban Development (HUD), Contracting Branch, Room 2517, Chicago, Illinois 60604-3507 no later than April 7, 1999, at 4:00 PM Central Time. All quotations must be submitted in THREE (3) hard copies. The envelope should identify the Solicitation by the Number R-CHI-00331. NO FAXED quotations will be accepted. Evaluation Criteria : 52.212-2 Evaluation -- Commercial Items (Oct 1997). The Government will award a contract resulting from this combined synopsis/solicitation to the responsible quoter whose quotation conforming to this synopsis/solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: capability, price and past performance (in descending order of importance): A.) Capability of the quoter to provide the kind of vehicles referenced in this solicitation by April 30, 1999 or as close to this date as possible to the HUD jurisdictions specified. B.) Price. (see FAR 52.219-23,provision above) C.) Past Performance as evidence by references. (Capability and Past Performance, when combined are of approximately equal weight to cost or price). Special Announcement: This notice will be posted on HUD's Internet Home Page since HUD posts all required notices of its contracting opportunities at http://www.hud.gov/cts/ctsoprty.html. Potential quoters who download copies of solicitations from HUD's Home Page Contracting Opportunities will not automatically receive any amendments to those solicitations. You are advised to check back frequently to see if HUD has issued any amendment to solicitations you have obtained. All amendments will be posted on the CBD and on the HUD's Home Page Contracting Opportunities site. Posted 03/10/99 (W-SN307159). (0069)

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