OUTREACH SUPPORT SERVICES PR_HQ-99-15520 The following questions and answers were posted on the Website for this solicitation. The deadline for proposal submission has been extended to Noon local time, Monday April 5, 1999. The location for submission of proposals remain unchanged. 1) Are the LOE hours listed on pages L-10 and L-11 of the RFP correct? Are there really only twelve P-1 hours in each year of the contract? ANSWER TO #1 Yes 2) Are the positions listed on page L-12 of the RFP correct? Are "engineer," "chief engineer," and "project engineer" the appropriate type of positions required to support the work described in the SOW? They appear to be overly technical for this type of service. ANSWER TO #2 Yes. Positions listed in the RFP are correct. Please note that these are typical titles for the various levels and each level offers two typical titles. 3) With regard to the mentor/prot g relationship described on page L-14, is it possible for a large business to serve as a subcontractor (and mentor) to a small disadvantaged business that is the prime contractor, so long as the small business performs 51% of the work under the contract? Is this an appropriate contract for a mentor/prot g relationship? ANSWER TO #3 It is possible for a small business to propose a large subcontractor as long as the prime contractor proposes to perform 51% of the work. The arrangement will not be considered mentor/prot g since in order to be eligible for contract award, the prime must demonstrate the ability to perform the entire contract including the management of any subcontracts. 4) Modification 0001 provided information regarding the proposal format. Volume 1, Technical Management, has a 300 page limit, although this is only a limit and fewer pages are acceptable, 300 pages appears to be an unusually high number of pages for a proposal with only 4959 labor hours for the base period. Please confirm that the 300 page limit is correct. ANSWER TO #4 Yes, the page limit is correct. 5) Modification 0001 also raised the ODC total to $190,000 for each year.This is a very high number relative to the labor hours in comparison to most EPA contracts that we have seen. Will you provide additional details regarding the types of costs you will consider as ODCs under this contract? ANSWER TO #5 Clause B.4 identifies a number of ODCs that apply to this contract. Also a miscellaneous category is included. Offerors should identify all other direct costs items the firm expects to charge to the contract. 6) We are unclear about the relationship between the technical proposal as described in Amendment 1 (pp. 10-13) and the "portfolios" called for on page 2-2 of Attachment 2, "Evaluation Criteria." a) Do the portfolios of "on-staff creative personnel" count under the 300 page limit of the technical proposal? b) Must "on-staff creative personnel" be listed as "Key Personnel," as defined in Amendment 1, Section 1.1.3? If yes, must "on-staff creative personnel" be classified at the P4 level? c) The "Evaluation Criteria" call for the contractor to submit "samples" of the work of its on-staff creative personnel. On page 2-2 of Attachment 2, the RFP says that "Samples may consist of photographic slides or prints, line art, video tapes, audio tapes or website addresses." May these samples be packaged and submitted as part of the technical proposal? ANSWER TO #6 a) Samples should be a total of three(3) samples of the type listed in the RFP. They will not count toward the 300 page limit because of the nature of the samples. b) If they fall under the category as defined by the Key Personnel section and the offeror intends to use those persons in that capacity. Otherwise their classification is up to the offeror. c)Yes 7) It is confusing that the "Key Personnel" section (1.1.3) of Amendment 1 focuses entirely on Managers, Officers, and P4 staff, while the LOE distribution on pages L-10 and L-11 is heavily weighted toward P2 and P3. Can the Key Personnel section of the technical proposal include creative staff below the P4 level? ANSWER TO #7 No. See 6(b) above. NO TELEPHONE INQUIRES WILL BE ACCEPTED. WEB: Click here to download a copy of RFP and other documents, http://www.epa.gov/oamhpod1/admin_placement/9915520/index.htm. E-MAIL: Click Here to Contact the Contract Specialist, brown.mekeba@epa.gov. Posted 03/16/99 (W-SN308854).

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