Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- PSO, EST TRAINING EVENTS DUE 040199 POC Bettye Hammond 214-880-7069 The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, catering, and meeting space for four AmeriCorps*VISTA Pre-Service Orientations (PSO) and Early Service Trainings (EST). Events will occur May 17-21, 1999; July 19-23, 1999; August 25-27, 1999 (2 days only), and August 30-September 3, 1999. During each week of training, the two events will overlap on the third day of the PSO and the first day of the EST. Facility must have general session room to accommodate up to 100 persons classroom style and up to five (5) breakout rooms which can accommodate 20 to 25 people. Water and glasses must be provided at all times in all meeting areas. The first group will check in on Monday and check out on Wednesday. The second group will check in on Wednesday and check out on Friday. Events will require sleeping space for double/triple occupancy with access to individual beds or equivalent. Also space for upto 5 single occupancy rooms per night. May 17-21 event: 50 people Days 1 & 2, 80 people Days 3 & 4; July 19-23 event: 50 people Days 1 & 2, 80 people Days 3 & 4; August 25-27 event: 50 people Days 1 & 2 (only 2 day event); August 30 -September 3 event: 80 people Days 1-4. The specific meeting requirements for each event are as follows: DAY 1 -- A registration space with four (4) six-foot skirted tables to accommodate a flow of registrants from 8:00 a.m. until 12:00 noon. A general session room set classroom style for up to 100 people with table at front to accommodate speaker's needs, including podium. Audio-visual needs include a large projection screen (70 x 70), an audio-visual cart, an extension cord and access to PA system for lapel microphone. Afternoon beverage break. Dinner served in the evening. DAY 2 -- Hot breakfast, lunch, and dinner. A registration table set outside the general session room. A general session room set classroom style for up to 100 people in the morning. Audio-visual will be the same as Day 1. Morning and afternoon beverage breaks. DAY 3 -- Hot breakfast, morning break and brown bag lunch by 11:00 a.m. for those checking out. Dinner and afternoon break for new group checking in. For the afternoon, two (2) six-foot tables for registration. An area should be designated for luggage until sleeping rooms are available. Audio/visual needs will be the same as Day 2. DAY 4 -- Hot breakfast, lunch and dinner. Four (4) breakout rooms set classroom style for up to 25 people. Audio/visual needs will be the same as Day 3. Morning and afternoon beverage breaks. DAY 5 -- Hot breakfast, break and brown bag lunch by 11:00 a.m. Audio/visual needs will be the same as Day 4. All activities will conclude by 12:30 p.m. To be considered, bids must include the following information: (1) Per night sleeping room rate for single and double or triple occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1 & 3, breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 & 4, and breakfast/brown bad lunch with a mid-morning beverage break on Day 3 & 5. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; (4) Charges for meeting space and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7) reduced costs for staff requiring lodging on-site, based upon number of overnight quests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American disabilities Act (ADA) requirements. Price quotes due at the above office NLT 4/1/99. Only facilities within the Austin, TX commuting areas need apply. Posted 03/16/99 (W-SN309190). (0075)

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