National Institute of Standards & Technology, Acquisition & Assistance Div.,100 Bureau Drive Stop 3572, Bldg. 301, Rm B117, Gaithersburg, MD 20899-3572

X -- FACILITIES FOR ATP FALL MEETING, NOV 14-17, 1999 SOL 53SBNB960060 DUE 032499 POC David Nichols, Contract Specialist,(301) 975-6333, FAX:(301) 963-7732;Sandra L. Febach, Contracting Officer,(301) 975-6326. WEB: NIST Contracts Homepage, http://www.Nist.gov/admin/od/Contract.htm. E-MAIL: NIST Contracts Office, Contract@nist.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 53SBNB960032 and the solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-10. The standard industrial classification (SIC) Code is 7011. The Contract Line Item Numbers (CLINs) are as follows: CLIN 0001 The contractor is to supply meeting room, food services and audiovisuals for the Advanced Technology Program (ATP) Fall Meeting, November 14 -- 17, 1999. The following are to be priced by 1 lot: CLIN 0001AA, Meeting room rental; CLIN 0001AB Coffee Breaks (3 days x 600); CLIN 0001AC Lunch (3 days x 600) CLIN 0001AD Reception (600) CLIN 0001AE Audio Visual equipment. STATEMENT OF WORK- The contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the following statement of work/specifications. The contractor shall provide space for 75-100 tabletop exhibits and space for registration for 300 people, beginning at noon on Sunday, Nov. 14, 1999. Throughout the meeting there should be the exhibit space, meeting space set theater style for 600 and 15 breakout rooms set theater style for 75 -100 each from 8:00 am to 5 PM on Nov. 15-17, 1999. In addition, there should be a registration area set with four 6-ft. tables with 2 chairs at each, 2 trashcans, a message board, a telephone for outside calls, and 2 easels to be set up throughout the meeting. The contractor shall provide a slide projector, viewgraph, screen, flip chart, and data projector in the large rooms and an overhead projector, screen & flip chart in each of the breakouts. In each meeting room there should bea podium & microphone and a lavaliere microphone in the large meeting rooms. The contractor shall provide continuous coffee service on Monday, Nov. 15, through Wednesday, Nov. 17, for approximately 600 people from 7:30 am -- 4:00 PM, with coffee, tea, decaf, assorted breakfast breads (may include donuts, muffins, croissants, bagels) in the morning and soft drinks and cookies in the afternoon, located outside the meeting rooms in a convenient, centrally located area. There should also be a reception with finger foods and a cash bar on Monday, Nov. 15, from 5:30 -- 7:30 PM in the Exhibit Area. The attendees should be served a buffet lunch each day from Monday, Nov. 15 -- Wednesday, Nov. 17, at noon. The contractor shall provide 250 sleeping rooms, to be paid by the individual attendees, for arrival on Sunday, Nov. 14, and 300 sleeping rooms, to be paid by the individual attendees, for arrival on Monday, Nov. 15, with departure on Wednesday, Nov. 17. The sleeping rooms should include some rooms at the maximum allowable Govt. per diem rate. The majority of the rooms will be singles. The offeror shall include the same warranty terms offered to the general public in customary commercial practices. The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. FAR provision 52.212-2, Evaluation -- Commercial Items applies with the following specific evaluation criteria: (i) Technical capability to meet the Government requirement (Ability to provide meeting function space, Ability to provide required food service, Ability to provide required sleeping rooms); and, (ii) past performance. Technical and Past Performance, when combined are significantly more important than price. Evaluation of the specific evaluation criteria will be based on information submitted in response to this RFQ. It is recommended that information be included which demonstrates that the services to be provided meet all the requirements identified in this combined synopsis/solicitation. In addition, past performance will be evaluated (include contact points, telephone numbers, and a description of the items). Information which merely offers to furnish an item in accordance with the requirements of the Government or does not address a requirement contained herein will be evaluated based on this information or lack of information. Offerors are cautioned to submit quotes on the most favorable basis, since the Government may elect to make an award without further discussions or negotiations. Award shall be made within 30 days after receipt of quotes; and to the offeror submitting the best value to the government. The clause at 52.212-4, Contract Terms and conditions-Commercial Items, applies to this acquisition. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and includes the following FAR clauses: FAR 52.222.26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam; The full text of clauses given by reference may be read at http//www.arnet.gov/far. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer (DEC 1996) apply to this acquisition and may be read at http://www.nist.gov/admin/od/contract/protest.htm. The offeror responding to this RFQ shall submit prices for all requested items, demonstrate the capability of providing the items required by NIST, past performance information, and a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (available at http://www.arnet.gov/far), with their RFQ to NIST, Acquisition and Assistance Div., Bldg 301, Rm B117, 100 Bureau Drive, Stop 3572, Gaithersburg, MD 20899-3572, ATTN: Nick Nichols, Solicitation No.: 53SBNB960032. Quotes and information pertaining to this requirement shall be received by 3:00 p.m. EST March 24, 1999. For information regarding this solicitation contact Nick Nichols, Contract Specialist, telephone number (301) 975-6333 or FAX (301) 963-7732, or email: david.nichols@nist.gov. Posted 03/17/99 (W-SN309548). (0076)

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