Department of Veterans Affairs Medical Center, Chief, Acquisition and Materiel Management (90C), One Veterans Drive, Minneapolis, MN 55417

V -- HOTEL LODGING DUE 040599 POC Daniel Agrimson 612-725-2179 This is a combined synopsis/solicitation. Request for Quotation #RFQ-618-132-99 entitled "Hotel Lodging" is hereby issued for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented by additional information included in this notice and incorporates provisions and clauses in effect through FAC 97-11. The SIC Code is 7011 and the small business size standard is considered $5 million. This CBD combined announcement/solicitation constitutes the only bid document that will be issued. A separate written solicitation will not be issued. Contractors' proposals (cost and technical) are herein requested. A response to requirements listed below shall be submitted on contractor's letterhead or formal quotation form and must address all requirements listed in a separate technical proposal. Contractor's price and technical proposal shall contain the name, title and signature of person authorized to submit proposals/bids on behalf of the contractor. Descriptive literature for each service offered must also be included in proposal/bid package. The VA Medical Center (VAMC), Minneapolis, Minnesota, has identified a critical need for Hotel lodging and meeting rooms in the Washington, DC area. Hotel must accommodate the following needs: (1) The number of sleeping rooms required is estimated at 155 per night at government per diem rate for Fairfax County -- $118.00/night (estimated 10 rooms for May 18, 1999; estimated 155 for May 19, 1999; and estimated 155 for May 20, 1999; (2) Small meeting rooms required is estimated at an estimated 10 with meeting sessions held simultaneously for 20 people each on May 19 & 20, 1999; (3) One large meeting room (theater style) for an estimated 150 people for special presentations on May 20, 1999; (4) Special fee rates and reductions based on number of attendees per day; (5) Must have audio visual equipment available. This will be a firm fixed price contract. Evaluation of proposals offered will include the following factors: FEMA approved; extra amenities offered; location; and past performance history (include 3 corporate or Government references with phone numbers); capability to meet Government's requirement; and price. Award will be made to offer determined to be the "best value" to the Government. Evaluation may be made with or without discussions with the offeror(s). The following incorporated FAR clauses and provisions are those in effect through FAC 97-11 and are applicable to this solicitation. 52.212-1 Instructions to Offerors -- Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications- Commercial Items (NOTE: Offeror must include a completed copy of "Offeror Representations and Certifications" along with his offer); 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders-Commercial Items. All responsible sources who can provide service as listed above may respond to this solicitation by submitting cost and technical proposals on their company letterhead or bid form. Technical proposal must furnish detailed data and information concerning their company's capabilities to provide services as listed in the requirements above along with descriptive literature for all services offered. Reply to: Daniel Agrimson, Contracting Officer (90C), VA Medical Center, Room 4G-107, One Veterans Drive, Minneapolis, MN 55417. For information, contact Daniel Agrimson at (612) 725-2178. Offeror's proposals are due by COB April 5, 1999. Faxed proposals will not be accepted. Posted 03/26/99 (W-SN313386). (0085)

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