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COMMERCE BUSINESS DAILY ISSUE OF APRIL 8,1999 PSA#2320US Army Corps of Engineers, New York District, Attn: CENAN-CT, 26
Federal Plaza, Rm 1843, New York, N.Y. 10278-0090 B -- SAMPLING AND TESTING OF DREDGED MATERIAL (PHYSICAL AND CHEMICAL
ANALYSES DUE 052799 POC Contact Gregory G. Cuyjet, Contract Specialist,
212-264-6707 The U. S. Army Corps of Engineers, New York District has
a requirement for sampling and chemical testing of dredged material
proposed for ocean dumping. The Government intends to use a Two-Step
Sealed Bidding method. The Government intends to make multiple awards
of indefinite-quantity contracts for Chemical Testing Services. The SIC
code is 8734. This requirement is an unrestricted competition. This
synopsis notice serves as a letter Request for Technical Proposals for
Step One. Step Two will be an Invitation for Bids. Technical proposals
that are submitted should indicate that it is for Chemistry Testing,
New York Harbor. A description of the services, followed by the
requirements of the technical proposal is stated herein. The work to be
performed under this proposed contract consists of sampling and testing
of dredged material, following the procedures described in the 1992
ACENYD/EPA Region II manual that is entitled Guidance for Performing
Tests on Dredged Material Proposed for Ocean Disposal, also referred to
as the Regional Guidance Manual (RGM) and subsequent updates. Work
orders will include some or all of the following: sediment and water
collection on a contractor supplied ship; sample handling, processing,
and shipping; physical and chemical analyses; Quality
Assurance/Quality Control (QA/QC) procedures and necessary corrective
actions. Reports containing the sampling logs, all testing results and
QA/QC information in a format required by USA Corps of Engineers, New
York District shall be provided by the contractor for each work order.
A Work/QA Plan prepared by the contractor and approved by USA Corps of
Engineers, New York District shall be required prior to any sampling
or testing. Sampling will be performed within the Port of New York and
New Jersey, the length of the Hudson River, in the Atlantic Ocean at
the Mud Dump Reference Site, and in Long Island Sound at the Western
and/or Central Reference Sites. Instructions for submitting a technical
proposal and the required contents of proposal are stated herein and as
follows. (A) Project experience. Offerors shall submit a list of all
datasets that have been generated by the laboratory since January 1994,
in which bivalve tissues were analyzed, in triplicate, alongside a
Standard Reference Material (SRM) for all analytes listed in the
Regional Guidance Manual (RGM), and in which the laboratory has
attained all QA/QC objectives specified in the RGM. From this list, the
Government will request three complete datasets for evaluation. Points
will be assigned for project experience based on the number of
datasets listed by the laboratory in its initial submittal. (B) Past
performance. Points will be assigned for the quality of the offeror's
deliverables for previous contracts to include reporting requirements;
for ability to meet deadlines (timeliness); and for customer
satisfaction on prior contracts for chemical testing. Customer
satisfaction includes the contractor's history for reasonable and
cooperative behavior and commitment to customer satisfaction and
generally, the contractor's business-like concern for the interests of
the customer. These points will be assigned based on input provided by
program managers from previous work, who will be contacted by members
of the technical evaluation committee. The list of datasets shall
include the project/contract name, contract number, location of
project, dates and duration of each project, name and phone number of
client's project manager or technical point of contact. If
subcontractors had performed any of the work, this shall be specified
and the subcontractors identified. (C) Offerors shall submit a
Laboratory Quality Assurance Plan (QAP) containing standard operating
procedures for sample collection, sample storage, and all physical and
chemical testing listed in the RGM for sediment, water and tissue
samples. The QAP should also list all pertinent lab equipment and
facilities, and state how the offeror proposes to perform this work
with technical personnel and/or commitments with subcontractors. Lines
of authority and a technical point of contact shall be clearly
specified. This information will be subjectively reviewed by the
evaluation committee and awarded points. (D) Datasets. Evaluation
factors are stated herein and as follows. Each dataset will be reviewed
as follows: For each of 14 analytes (silver, cadmium, copper, mercury,
lead, benzo(a)pyrene, 2378-TCDD, dieldrin, 44-DDT, 24-DDT, 44-DDD,
24-DDD, 44-DDE, 24-DDE), points will be awarded for meeting
RGM-specified detection limits, and for meeting QA/QC objectives
regarding Relative Percent Difference (RPD) and SRM values. (E) A Grand
Total will be determined. The grand total for each offeror will be
transformed into a percentage by dividing the maximum score possible
into the grand total. Rounding will be to the nearest 1% and will
follow standard mathematical rules. Based on these calculated
percentages, offerors will be placed into one of three categories:
technically acceptable, reasonably susceptible to being made
acceptable, or technically unacceptable. All proposals submitted by
offerors that are deemed technically acceptable will be invited to
submit a bid in Step Two. Offerors submitting proposals that are deemed
reasonably susceptible to being made acceptable may be requested to
submit three more complete datasets and/or a revised QAP for review and
will be given an opportunity to discuss information obtained from
references on which the offeror had not had a previous opportunity to
comment on. The proposal would then be considered acceptable if an
evaluation of the additional information indicates that their score
places the proposal in the technically acceptable range. The evaluation
of datasets is more important than the evaluation of the quality
assurance plan, past performance and project experience. The evaluation
of the quality assurance plan is more important than either past
performance or project experience. The evaluation of past performance
and project experience are of equal importance. The technical proposals
shall not include prices or pricing information. Offerors should submit
proposals that are acceptable without additional explanation or
information. The Government may make a final determination regarding a
proposal's acceptability solely on the basis of the proposal as
submitted. The Government may proceed with the second step without
requesting further information from any offeror. However, as previous
stated the Government may request additional information from offerors
of proposals that it considers reasonably susceptible of being made
acceptable, and may discuss proposals with their offerors. A notice of
unacceptability will be forwarded to the offeror upon completion of
the proposal evaluation and final determination of unacceptability.
Only one technical proposal may be submitted by each offeror.
Information provided herein on delivery or performance requirements is
not binding on the Government. In the second step, only bids base upon
technical proposals determined to be acceptable, either initially or as
a result of discussions will be considered for award. Each bid in the
second step must be based on the bidder's own technical proposal. The
actual delivery or performance requirements will be contained in the
invitation for bids issued under Step Two. The proposed contract will
be an indefinite quantity-indefinite delivery contract. The base period
will be one year and the contract will have two option periods of one
year each. The date and hour by which the proposal must be received is
May 27, 1999 not later than 4:30 local time. Proposals shall be
submitted to The Contracting Division, ATTN: CENANCT-C, Room 1843, U.S.
Army Corps of Engineers, New York District, 26 Federal Plaza, New York,
NY 10278-0090. The provision at FAR 52.214-23, Late Submissions,
Modifications, and Withdrawals of Technical proposals is applicable to
this Step One under this Two-Step Sealed Bidding. Also, the clause at
DFARS 52.204-7004, Required Central Contractor Registration is
applicable. Offerors and contractors may obtain information on
registration and annual confirmation requirements by calling
1-888-227-2423, or via the Internet at http://ccr.edi.disa.mil. A copy
of the 1992 Regional Guidance Manual (RGM) and may be obtained by
submitting a written request to the address for proposal submission or
by facsimile to (212) 264-3013. All requests for the RGM must allow
five days to respond and for mailing. The RGM cannot be forwarded by
facsimile. The minimum value is $10,000.00 for the base year and
$5,000.00 for each of the one year option periods. The Request for
Technical Proposals and the Invitation for Bids includes the provision
at FAR 52.216-27, Single or Multiple Awards. See Note 26. ***** Posted
04/06/99 (W-SN317028). (0096) Loren Data Corp. http://www.ld.com (SYN# 0034 19990408\B-0013.SOL)
B - Special Studies and Analyses - Not R&D Index Page
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