Bureau of Indian Affairs, Division of Contracts and Grants Administration, Attn: Contracting Officer, Mail Stop: 2626, MIB, 1849 C Street, NW, Washington, DC 20240-4000

99 -- MISCELLANEOUS SOL BIA-WDC-99-006 DUE 042699 POC Donna J. Forrest, Contracting Officer, 202-219-2342 FAX: 202-208-2913 PART: U.S. GOVERNMENT PROCUREMENTS SUBPART: SUPPLIES, EQUIPMENT, AND MATERIAL CLASSCODE: 99 -- Miscellaneous OFFADD: Bureau of Indian Affairs, Division of Contracting and Grants Administration, Contracting Officer, Mail Stop: 2626-MIB, 1849 C Street, NW, Washington, D.C. 20240-4000 SUBJECT: RENTAL OF A CONFERENCE CENTER, EQUIPMENT, DISPLAYS AND EXHIBITS, AND CONFERENCE MANAGEMENT -- DIVISION OF ENERGY AND MINERALS RESOURCES SOL: BIA-WDC-99-006 DUE: 042699 POC: Donna J. Forrest, Contracting Officer, 202-219-2342 FAX: 202-208-2913 DESC: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This CBD announcement is for Solicitation Number BIA-WBC-99-006 and is issued as a Request for Proposal (RFP). The specific requirements to fulfill this Solicitation are as follows: (1) Rental of a facility/conference center for dates May 15, 24, 26, and 27, 1999, and possessing a capacity at or above 500 persons. (2) The minimum acceptable size of the facility shall require it to have a minimum of four classrooms which shall possess the capacity to comfortably accommodate 150 persons per room for classes. The facility shall possess an area that is a minimum of 9,000 square feet of secure and continuous space for the conference and displays. The 9,000 square feet shall be contained in a one-room area, not rooms divided by partitions to create a 9,000 square foot space. Conference rooms will not be contingent upon guaranteed rooms. Any vendors proposal which links conference rooms and costs to a specific number of guaranteed rooms for the participants shall be deemed non-responsive. The display area must be capable of handling a minimum of 40 display booths which will be 10 feet by 10 feet in dimension for each!! (3) Pipe and drape shall be provided for aminimum of 40 exhibits and displayed with dimensions listed above!! (4) The successful vendor shall be required to provide A/V Equipment (35 MM slide projects, Wireless Remote, Hot Shot Modual Projector, large screens, Mixer, Lavalier NC, Laser Pointer, High Intensity Overhead Projector, Podium, Mike, and additional equipment associated with the holding of a conference!! (5) The successful vendor shall be required to provide Conference Management that will include, but not be limited to coordination of all registration (both pre and on-site), confirmation packets (including campus maps, area maps, dining guides, parking passes), registration packets (pocket folders including participants lists, evaluation forms), nametags, conference signage, room set-ups, exhibit coordination and rental of booths, exhibit security, and additional telephones for the center. The successful vendor shall be required at a minimum to provide three individuals for one month and two additional individuals for two weeks who shall bededicated to the Conference Evaluation of RFP's shall be in conformance with FAR 52.212-2 Evaluation Commercial Items, and the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, past performance and price. Pursuant to FAR 12.603, Streamlined Solicitation for Commercial Items, all offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. In addition, to the FAR 52.212-4, Contracts Terms and Conditions, is applicable to this solicitation and the resultant contract: This solicitation shall result in a Firm-Fixed Price Contract and no Advanced Payment shall be authorized. Qualified American Indian contractors will be given priority consideration in accordance with the Buy Indian Act (25 U.S. C. 47 as implemented by 20 BIAM2. Responses must be faxed to 202-208-2913 no later than 2:00P.M.on 04/26/99. Posted 04/14/99 (W-SN320076). (0104)

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