General Services Administration, PBS, Property Management-6PMT, 1500 E Bannister, Kansas City, MO 64131-3088

C -- ARCHITECT-ENGINEERING DESIGN SERVICES SOL GS06P99GYC0008 DUE 051999 POC Harry K. Atkins, 816-823-2277 E-MAIL: harry.atkins@gsa.gov, harry.atkins@gsa.gov. Announcement: Architectural-Engineering (A-E) Design Services are required for the critical systems improvements and space alterations necessary for the proposed Federal Building Renovation, 8930 Ward Parkway, Kansas City, Missouri, to provide a high quality office environment. Consideration will be limited to those firms having an existing professional design production office within the Kansas City, Missouri, Standard Metropolitan Statistical Area (SMSA) which includes the Kansas Counties of Johnson and Wyandotte; and the Missouri Counties of Cass, Clay, Jackson, Platte and Ray; and such office shall have been in operation as of the date of this announcement. Scope of Work: The building proposed for renovation is a three story, steel frame, brick veneer, approximately 200,000 gross square foot office building originally constructed in 1962. The proposed scope of work emphasizes code compliance, environmental safety, energy conservation, interior modernization and sustainable design. Construction will be phased to accommodate partial occupancy in the beginning and additional occupancy as tenant spaces are completed. The project will require architectural and mechanical demolition; interior space renovation; installation of a raised access floor system; installation of a new elevator and shaft; upgrade of existing elevators; reconstruction of existing stairways and exit vestibules to meet fire code requirements; relocation of one lobby/vestibule; replacement of all exterior windows except closure of certain window openings for security reasons; addition of seismic bracing; replacement of a majority of the HVAC system including the installation of new air handling units, ductwork, controls, piping and all necessary accessories; upgrade of various electrical panels; and some improvements to landscaping and surface parking. Construction documents may consist of a single bid package or may require the preparation of two or three separate bid packages. Estimated construction cost for this project is approximately $8,300,000. Anticipated Services: The anticipated A/E contract will include pre-design, schematic design, design development and construction document services. Pre-design services will be required for, but not necessarily be limited to, programming and verification of tenant requirements, and verification of project scope, budget, phasing and schedule. Specialized professional design services shall also be required for building code review, asbestos and lead paint testing and abatement, construction cost estimates, space planning, interior design, fire safety, elevators, life cycle cost analyses and other design and testing procedures common in the construction industry. Optional contract services may include additional tenant improvement services, bidding phase services and construction contract administration services. Construction contract administration services may include submittal review, clarifications to the construction documents, attendance at all weekly construction progress meetings and some inspection. It is anticipated that a separate contract for full construction contract administration services will be awarded to an independent construction management firm. Objective: The objective of the selection process is to select a prime A-E design firm supported by highly qualified design professionals. Accordingly, this will be a two stage selection process. The Stage I process will result in a minimum of three firms selected (short listed) for interview and a final selection made from those firms in Stage II. Stage I: Offerors shall submit forms SF 255 and SF 254, which may be obtained from http://www.gsa.gov/forms/far.htm. The short list selection will be based on the weighted evaluation factors below. No other evaluation criteria will be considered in Stage I. 1. Project Team (40%): Submit individual qualifications of key personnel, including education and current professional registrations and affiliations; evidence of successful past performance of key personnel; and evidence of successful past performance of the firm or firms of the key personnel. 2. Specific Project Experience for the Past Ten Years (30%): Describe a maximum of five renovation projects similar to the project described in the Scope of Work, including cost control and compliance with schedules; and a maximum of five projects of any type exemplifying the ability of the firm or firms to provide innovative and efficient design solutions. 3. Design Management (20%): Describe the plan of the prime A-E to manage this project, quality management program of the prime A-E, and the production capability and production facilities of the firm or firms of the key personnel. 4. Specialized Design Experience (10%): Submit the specialized experience of the proposed project team in the preparation/performance of fire safety design, construction cost estimates, building code reviews, elevator design, space planning, interior design, asbestos and lead paint testing and abatement design, and life cycle cost analyses. "Key personnel" are defined for these purposes as the principal-in-charge, the project manager, the lead architect, and the lead structural, mechanical and electrical engineers for the proposed project team. Proposed project teams of prime/consultant arrangement will be considered and evaluated on a demonstrated successful interdependence of the members to provide a quality design effort. Stage II: Following the Stage I selection, a copy of the Prospectus Development Study for the Federal Building Renovation, 8930 Ward Parkway, Kansas City, Missouri, will be distributed to the short listed offerors. In a separate presentation to be conducted by the proposed project manager for each team, the qualifications and experience of the proposed team's key personnel and their firm or firms shall be further presented as they apply to the evaluation criteria below. The overall time allotted for the interview will be 90 minutes with the final 15 minutes devoted to a question and answer session with the panel. Final selection in Stage II will be based on the following weighted evaluation criteria: 1. Past Performance (50%): Present, in detail, a maximum of two past projects similar in scope to this Federal Building Renovation. Key personnel shall describe their involvement in the project. Discuss cost control, compliance with schedule, and challenges and resolutions. Present tangible evidence of the projects' success such as affidavits, certificates, publications, awards, peer recognition, etc. 2. Management (35%): Present the process and approach you will use in designing this project, including your management plan and organizational structure for this project. Also present your quality management program and discuss how conflicts will be resolved. 3. Design Philosophy (15%): Present your overall design philosophy, your approach to resolving design issues and your commitment to this project. General Requirements: Where short listed offerors propose in-house staff to provide specialized services, offerors shall demonstrate that qualifications of in-house personnel are equivalent to that of a consultant. At least one member of any proposed joint venture must have an existing office within the SMSA. The successful project team shall perform a minimum of 65% of the services in existing offices within the SMSA for each of the pre-design, design development and construction documents phases and may be required to demonstrate their capability to do so prior to award. Offerors shall certify that drawings will be created and submitted in native AutoCAD release 14 format and that specifications, reports, databases, and similar items will be submitted in native MSOffice 97 format. Drawings created in other CAD programs and translated into AutoCAD will not be accepted. At the request of the Government, the successful offeror shall update software versions at the offeror's own expense. The successful offeror is further advised that the Government intends to propose the use of the partnering process during the design and construction of this building. Socioeconomic Requirements: In accordance with 15 USC 631 Et. Seq., the A-E will be required to provide the maximum practical opportunities to small business concerns owned and controlled by socially and economically disadvantaged individuals to participate as subcontractors in the performance of the contract. As part of its commitment to socioeconomic initiatives of the Federal Government, the General Services Administration has established for fiscal year 2000, subcontracting goals of 25 percent total for small business which includes 5 percent for small disadvantaged business and 5 percent for women-owned businesses. The use of subcontractors/consultants shown on the SF 254 submitted in Stage I shall be reflected in a Small Business and Small Disadvantaged Business Subcontracting Plan included in the contract. Prior to contract award, the successful offeror shall provide a brief written narrative, not exceeding one typewritten page, of outreach efforts made to utilize small, disadvantaged, and women-owned businesses. An acceptable subcontracting plan must be agreed to before contract award. Small businesses are not subject to this requirement. Submittal of Qualifications: To be considered, responses to this notice must be delivered by 2:00 p.m., local time, May 19, 1999, to the General Services Administration, Office of Business and Support Services (6ADB), 1500 East Bannister Road, Room 1161, Kansas City, MO 64131-3088. Firms wishing to be considered must submit their completed SF-254 and SF-255 and other pertinent information as required above. When responding to this announcement, offerors should fully address their capability with regard to the evaluation criteria listed under Stage I above. The top ranked firms will be recommended for interview in Stage II based on their written response to this announcement. A follow-up announcement will be placed in this publication listing the firms considered to be the most highly qualified. Award of this contract, contingent upon availability of design funds, is anticipated in the second quarter of fiscal year 2000. The proposed contract is not set aside for small business. This is not a request for a fee proposal. George Gourse, the GSA Project Manager, may be contacted at (816) 823-2262. Posted 04/16/99 (W-SN321420). (0106)

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