NASA/Langley Research Center, Mail Stop 144, Industry Assistance Office, Hampton, VA 23681-0001

99 -- FOOD AND LODGING SOL 1-167-ADC.4301 DUE 050599 POC Jennings B. Cherry, Contracting Officer, Phone (757)-864-2465, Fax (757) 864-7709, Email J.B.CHERRY@larc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.nasa.gov/EPS/LaRC/date.html#1-167-ADC.4301. E-MAIL: Jennings B. Cherry, J.B.CHERRY@larc.nasa.gov. Statement of Work: NASA Langley Research Center (LaRC), Employee Development Branch (EDB) has a requirement to provide training facilities and support services in the Hampton Roads area for six Academy of Program/Project Leadership (APPL) Courses. The vendor shall provide the following: 7 The vendor shall have handicap access to their sleeping, training, eating, and recreation areas and inter-hotel close circuit TV monitors and home system for the advertisement/announcement of training changes and/or information. The vendor shall provide training facilities that have retractable screens, fixed projection devices (video/audio control center) in the ceiling or wall, cushion, armed, adjustable, with rollers chairs, internet connections, satellite up/down links, telephone links, and tables of various sizes (width and length) and shapes (oblong, circular, etc.). These training facilities must be available exclusively for NASA between 7:30 a.m. and 10 p.m. They shall be secured and the key/combination given to the instructor (NASA representative). These training facility spaces must be able to accommodate the number of course/workshop participants, guests, and instructor/speakers and have the flexibility for various course/workshop layouts (i.e. classroom, lecture, etc.). 7 The vendor shall provide a secure storage area, and instructor(s) office space within a reasonable distance from the assigned training facilities. Reasonable distance should be on the same floor and within 300 feet of the training facilities. The secure storage space should be "climate controlled," at least 10.5 x 10.5 ft. in size and at least have an 8 ft. ceiling. This space will be used to store audio visual and computer equipment, classroom materials, easels, books, handouts, boxes for mailing, etc. The office space should be available to accommodate at least two instructors, have at least four telephone lines, two speaker/data port telephones, internet connections, chairs, and working surfaces for the instructors to perform computer/course activities and conduct small group meetings. 7 The vendor shall provide private sleeping rooms and a social room. The sleeping room at a minimum, should have a double-bed, private bathroom, television and radio, telephone with data port and message service, refrigerators for special needs (dietary, medical condition) for the number of course/workshop participants, guests, instructors/speakers as specified for each course. The social room should be able to accommodate the course participants, instructors and guests, within the general area. The GENERAL AREA is defined as being in the same building as the participants sleeping rooms or the same section of the building as the participants sleeping rooms, having a refrigerator, microwave, access to a ice machine, television set, comfortable lounge furniture, table and chairs for leisure activities. 7 The vendor shall provide a dinning facility within walking distance of the TRAINING FACILITIES. This dinning facility should have the capability of serving three meals per each full training session (a full training session is defined as at a minimum 7:30 a.m. to 6 p.m.) two meals per each half training session (7:30 a.m. to 12 noon or 12 noon to 6 p.m.) and one meal for any partial training session (arrival after 1 p.m., but before 5 p.m.). These meals can be provided in a buffet style or individual plated offerings, but they must reflect the participant's dietary requirements and be approved by the course/workshop point of contact. Also the dinning facility shall have the capability to provide an a.m. (8:30 -- 11:30 a.m.) and p.m. (1:30 -- 5:30 p.m.) snack break. Snacks shall cover the usual beverages and foods that the contractor usually provides for similar events. Cost for the food and beverages for both the a.m. and p.m. breaks shall not exceed $3.50 per participant per day . Quotation: The vendor shall provide a separate quotation within a total fixed price on a per-person rate, for both resident and day students this should take into consideration the in-season/off-season per diem rate fluctuations, audio/visual costs and support service costs for all goods and services described herein. The vendor's quotation should include a description of the facility's location, physical layout, property amenities (vendors shall complete the ammenties list, see RFQ) overall setting, menus for attendees that must be able to accommodate special dietary requests, proposed morning and evening break refreshments, conference facility description, and audio/visual capabilities. The vendor shall state the validity of the quote; rates, advanced notice of reservation, cancellation policies, and any other pertinent information. NASA/LaRC plans to issue a Request for Quotations (RFQ)for Food and Lodging for the six classes listed below: 1. Matrix Standards for Project Management Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, copying facility, etc.) for the Matrix Standards for Project Management training session. This session will be held from June 10 to June 12, 1999. Check in will be on June 10. On June 10 through June 12, the training/meeting facilities should be available as follows: June 10 -- 6:00 PM to 9:00 PM -- Dinner; June 11 -- 8:30 AM to 6:00 PM -- Breakfast, Lunch, Dinner; June 12 -- 8:30 AM to 4:00 PM -- Breakfast, Lunch, Dinner; June 13 -- 8:00 AM -- Breakfast The course will be in session for 3 consecutive days at this location. The vendor shall provide facilities and service for approximately 30 participants. Participants will arrive on June 10 between the hours of 2:00 P.M. -- 5:00 P.M.. All participants will need sleeping rooms and eating facilities from June 12 through June 13. The facilities and services must include private sleeping rooms, at a minimum: a double bed, private bathroom, television, radio, and telephone. All meals can be buffet, off the menu or chef choice. AM and PM snacks are required. These snacks shall cover the usual beverages and foods that the contractor usually provides for similar events. The cost of these snacks shall not exceed $3.50 per participant per day for both snacks. 7 For a full training day session, conference rooms are needed to accommodate 30 participants. 2. Task Management (28) Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, copying facility, etc.) for the Task Management (28) training session. This session will be held from June 13 to June 18, 1999. Check in will be on June 13. On June 13 through June 18, the training/meeting facilities should be available as follows: June 13 -- 8:00 AM to 9:00 PM -- Lunch, Dinner; June 14 -- 8:00 AM to 9:00 PM -- Breakfast, Lunch, Dinner; June 15 -- 8:00 AM to 9:00 PM -- Breakfast, Lunch, Dinner; June 16 -- 8:00 AM to 9:00 PM -- Breakfast, Lunch, Dinner -- Off-site; June 17 -- 8:00 AM to 1:00 PM -- Lunch, Dinner The course will be in session for 5 consecutive days at this location. The vendor shall provide facilities and service for approximately 35 participants, participants will arrive on June 13 between the hours of 3:00 P.M. -- 5:00 P.M.. All participants will need sleeping rooms from June 13 through June 17 and eating facilities through June 18. The facilities and services must include private sleeping rooms, at a minimum: a double bed, private bathroom, television, radio, and telephone. All meals can be buffet, off the menu, chef choice, etc. The dinner meal on June 16th should be at an "off-site" eatery. The cost of this "off-site" eatery will be covered within the daily per diem meal rate. AM and PM snacks are required. These snacks shall cover the usual beverages and foods that the contractor usually provides for similar events. The cost of these snacks shall not exceed $3.50 per participant per day for both snacks. 7 For a full training day session, conference rooms are needed to accommodate 35 participants in the attached class set-up. For other equipment and room layout also, see attachment. A supply table, a chair, a projection screen, an overhead (transparency) projector, and two flipcharts at the front of the room. Three breakout rooms are also required. 3. Program Management (9) Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, copying facility, etc.) for the Program Management (9) training session. This session which will be held from August 8 to August 13, 1999. Check in will be on August 8. On August 8 through August 13, the training/meeting facilities should be available as follows: August 8—5:00 PM to 9:00 PM -- Dinner; August 9 -- 8:00 AM to 9:00 PM -- Breakfast, Lunch, Dinner; August 10 -- 8:00 AM to 9:00 PM -- Breakfast, Lunch, Dinner; August 11 -- 8:00 AM to 9:00 PM -- Breakfast, Lunch, Dinner Off -Site; August 12 -- 8:00 AM to 1:00 PM -- Breakfast, Lunch, Dinner; August 13 -- 8:00 AM to 12:00 noon -- Breakfast, Lunch The course will be in session for 6 consecutive days at this location. The vendor shall provide facilities and services for approximately 45 participants, participants will arrive on August 8 between the hours of 1:00 P.M. -- 3:00 P.M.. All participants will need sleeping rooms through August 12 and eating facilities through August 13. The facilities and services must include private sleeping rooms, at a minimum: a double bed, private bathroom, television, radio, and telephone. On Sunday, August 8, a social hour at 5:00 p.m. and dinner at 6:00 p.m is required. All meals can be buffet, off the menu, chef choice, etc. The dinner meal on August 11th should be at a "off-site" eatery. The cost of this "off-site" eatery will be covered within the daily per diem meal rate. AM and PM snacks are required. These snacks shall be the usual beverages and foods that the contractor provides for similar events. The cost of these snacks shall not exceed $3.50 per participant per day for both snacks. 7 For a full training day session, conference rooms are needed to accommodate 45 participants. The desired class set-up would be wide tables with 4 participants per table. A supply table and chairs, a projection screen, an overhead (transparency) projector, 10 flipcharts, TV/VCR with remote, data projector, Internet access availability for participants/ presenters. Four breakout rooms are also required. 4. Tools & Techniques (1) Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, copying facility, etc.) for the Tools & Techniques (1) training session. This session which will be held from August 17 to August 19, 1999. Check in will be on August 16. On August 17 through August 19, the training/meeting facilities should be available as follows: August 17 -- 8:00 AM to 5:00 PM -- Breakfast, Lunch, Dinner; August 18 -- 8:00 AM to 5:00 PM -- Breakfast, Lunch, Dinner; August 19 -- 8:00 AM to 5:00 PM -- Breakfast, Lunch, Dinner The course will be in session for 3 consecutive days at this location. The vendor shall provide facilities and service for approximately 30 participants, participants will arrive on August 16 between the hours of 3:00 P.M. -- 5:00 P.M.. All participants will need sleeping rooms and eating facilities from August 17 through August 19. The facilities and services must include private sleeping rooms, at a minimum: a double bed, private bathroom, television, radio, and telephone. All meals can be buffet, off the menu, chef choice, etc. AM and PM snacks are required. These snacks shall be the usual beverages and foods that the contractor usually provides for similar events. The cost of these snacks shall not exceed $3.50 per participant per day for both snacks. 7 For a full training day session, conference rooms are needed to accommodate 30 participants. A projection screen, an overhead (transparency) projector, 6 flipcharts. One breakout room is also required. 5. International Project Management (IPM 9) Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, copying facility, etc.) for the International Project Management (IPM 9) training session. This session which will be held from August 29 to September 3, 1999. Check in will be on August 29. On August 29 through September 3, the training/meeting facilities should beavailable from 8:00 a.m. to 9:00 p.m. The course will be in session for 6 consecutive days at this location. August 29 -- 6:00 PM to 9:30 PM -- Dinner; August 30 -- 8:00 AM to 9:30 PM -- Breakfast, Lunch, Dinner; August 31 -- 8:00 AM to 9:30 PM -- Breakfast, Lunch, Dinner; September 1 -- 8:00 AM to 9:30 PM -- Breakfast, Lunch, Dinner -- Off-Site?; September 2 -- 8:00 AM to 9:30 PM -- Breakfast, Lunch, Dinner -- Off-Site?; September 3 -- 8:00 AM to 1:00 PM -- Breakfast, Lunch The vendor shall provide facilities and service for approximately 38 participants, participants will arrive on August 29 between the hours of 3:00 p.m. -- 6:00 p.m.. All participants will need sleeping rooms from August 29 through September 2 and eating facilities through September 3. The facilities and services must include private sleeping rooms, at a minimum: a double bed, private bathroom, television, radio, and telephone. All meals can be buffet, off the menu, chef choice, etc. The dinnermeal for September 1 or September 2 should be at a "off-site" eatery. The cost of this "off-site" eatery will be covered within the daily per diem meal rate. AM and PM snacks are required. These snacks shall be the usual beverages and foods that the vendor provides for similar events. The cost of these snacks shall not exceed $3.50 per participant per day for both snacks. 7 For a full training day session, conference rooms are needed to accommodate 38 participants and desired class set-up, which will be lecture style "U" shaped table. Five breakout rooms are also required (used for one presenter only). Required are: 10 flipcharts, paper, markers and an overhead projector & screen, access to computers/data lines to facilitate checking e-mail etc. access with participants' offices. Also, 10 tape recorders & 10 blank tapes, TV/VCR combination, stand-alone VCR, data projector, 35 mm slides projector with wireless remote control and extra carousel wireless microphone. 6. Advanced General Aviation Transport Experiments (AGATE) Annual Planning & Scheduling Training Workshop. Statement of Work: NASA Langley Research Center has a requirement for a local (Hampton Roads area) hotel that has a business center to provide, sleeping accommodations, eating facilities, meeting space and support training services (audio/visual (A/V) equipment, coping facility, etc.) for the AGATE Annual Planning and Scheduling Training Workshop. This session will be held from September 20 to September 24, 1999. Check in will be on September 20, 1999. The vendor shall provide facilities and services for 70 meeting participants. On September 20 through September 24, the training/meeting facilities shall be available as follows: September 20 -- 1:00 PM to 8:30 PM -- Breakfast, Lunch; September 21 -- 8:00 AM to 8:30 PM -- Breakfast, Lunch, Dinner; September 22 -- 8:00 AM to 8:30 PM -- Breakfast, Lunch, Dinner; September 23 -- 8:00 AM to 5:00 PM -- Breakfast, Lunch, Dinner; September 24 -- 8:00 AM to 1:00 PM—Breakfast, Lunch Meeting/Training Facilities Required. A total of 3 conference rooms are required for the meeting/training period. One room shall accommodate all 70 participants and be set-up in lecture style with a "U-shaped" table to seat 15 at the front of the room and enough tables in the audience for the remaining 55 participants. Two breakout rooms, each able to accommodate approximately 20 people, shall be required. On Monday, September 20, only 1 breakout room is needed; on Tuesday, September 21, through Friday, September 24, all 3 breakout rooms shall be required. Each of the three rooms shall be equipped with one TV, one VCR, two viewgraph/overhead projectors, two 6-foot screens, one easel/flip-chart, and Internet connections. Also needed are: (1) access to a fax machine, (2) copying equipment or facilities, (3) a registration table outside of the meeting space, and (4) a telephone, set-up on the registration table, for local, toll-free, and calling card calls. The vendor shall provide facilities and service for approximately 70 participants, participants will arrive on September 20 between the hours of 8:00 a.m. -- 1:00 p.m.. All participants will need sleeping rooms through September 23 and eating facilities through September 24. The facilities and services must include private sleeping rooms, at a minimum: a double bed, private bathroom, television, radio, and telephone with data ports. All meals can be buffet, off the menu, chef choice, etc. AM and PM snacks are required. These snacks shall be the usual beverages and foods that the vendor provides for similar events. The cost of these snacks shall not exceed $3.50 per participant per day for both snacks. Award: The resulting award for all six courses shall be based on: overall cost, facility location (15-20 miles radius), amenities, in-house technical support and other factors such as advanced reservations and/or cancellation policies. The Government intends to acquire a commercial item using FAR Part 12. The SIC Code and Size Standard are 7011and $5M, respectively. The DPAS Rating for this procurement is DO-C9. All qualified responsible sources may submit an offer which shall be considered by the agency. The anticipated release date of the RFQ is on or about April 21, 1999 with an offer due date of 4:00 P.M. Eastern Standard Time on May 5, 1999. An ombudsman has been appointed -- See Internet Note "B". The solicitation and any documents related to this procurement will be available over the Internet. These documents will be in Microsoft Office Suite (Word 6.0, Excel 5.0, PowerPoint 4.0) format and will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The WWW address, or URL of the NASA/LaRC Business Opportunities home page is http://procurement.nasa.gov/EPS/LaRC/class.html Prospective offerors shall notify this office of their intent to submit an offer. It is the offeror's responsibility to monitor this site and/or the CBD for the release of the solicitation and amendments (if any). Potential offerors will be responsible for downloading their own copy of the solicitation and amendments (if any). Any referenced notes can be viewed at the following URL: http://cbdnet.access.gpo.gov/num-note.html and http://genesis.gsfc.nasa.gov/nasanote.html Posted 04/21/99 (D-SN322777). (0111)

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