DHHS, Office of the Secretary, Office of Acquisition Management; Room 443H, Humphrey Building; 200 Independence Avenue, S.W.; Washington, D.C. 20201

J -- PROVIDE MAINTENANCE SERVICES FOR ENTRY AND EXIT VEHICLE BARRIERS. SOL RFP-10-99-HHS-OS DUE 043099 POC Point of Contact: Gwendolyn Briscoe, Contract Specialist, 202-690-8658 This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested in response to the following statement of work and a written solicitation will not be issued. This is a request for proposal, RFP-10-99-HHS-OS. This solicitation document and its incorporated provisions are those in effect through Federal Acquisition Circular #97-11. This is a small business set-aside which will result in the award of a firm fixed price type contract. The SIC code for this acquisition is 3599, size standard is 500 or less employees. The period of performance shall be one year with four option years. TITLE: Maintenance services for the entry and exit vehicle barriers for the Hubert H. Humphrey (HHH) Building ceremonial driveway, parking garage ramps, and dock ramps. DESCRIPTION: Contractor to provide maintenance service to vehicle barriers used to restrict vehicle traffic from the perimeter of the HHH Building. The barriers have been installed in order to implement recommendations of the Humphrey Building Security Committee to improve the physical security of the HHH Building perimeter and improve traffic control and flow at the HHH ceremonial driveway, parking garage ramps, and loading dock area. GENERAL REQUIREMENTS: Contractor to maintain vehicle barriers installed at the HHH Building ceremonial driveway, parking garage entry and exit ramps, and dock entry and exit ramps. The major equipment included in this contract are: Five hydraulic pumping units (Fabricated by: ARMR), Two wedge barriers (Brand Name: Tru- Barrier), Eleven bollards (Fabricated by: ARMR), One plate barrier (Brand Name: Nasatka). Not less than monthly, contractor to visually inspect all electrical, hydraulic, and structural components. Repair and replace as required. Contractor to visually check hydraulic oil for proper level and condition and add or change as required. Contractor to check accumulator pressure, add or repair as necessary. All hoses and protection should be visually checked for wear and replaced as necessary. Contractor to visually check structural components of the barriers including clevis pins, hinge pins, cover plates, and cover plate anchors. Clevis pins and hinge pins should be lubricated as necessary. Limit switches and lights to be checked for proper operation. All relays, motor starters, and switches should be checked for signs of contact wear. Contractor to replace traffic light bulbs as required. All barriers should be checked for free operation and speed of operation. All sump pits and pumps to be checked for proper operation and proper drainage. Not less than quarterly, all oil filters will be changed. At a minimum of not less than once within a twelve month cycle, all hydraulic fluid should be replaced with a vegetable-based fluid such as Mobil EAL 224 or similar. Touch up painting to be completed as required. Contractor to provide all required maintenance service, labor, and replacement parts, to include appropriate oil or fluid as required. SPECIFIC REQUIREMENTS: The HHH Building is located at 200 Independence Avenue, SW, Washington, D.C. It is bounded by Independence Avenue, Second, Third, and C Streets southwest. The ceremonial driveway is located on the Independence Avenue side. The entrance and exit ramps to the garage are on Third Street. The loading dock is located on the C Street side with entrance/exit ramps located on Second and Third Streets. Security hours for the HHH Building are 6:30 P.M. to 6:30 A.M. Federal work days; 24 hours on Saturdays, Sundays, and all Federal Holidays. Security hours are also instituted under special security conditions or for special circumstances. During security hours, only the Independence Avenue entrance is open. DHHS currently uses a computer controlled access (CCA) system to control access to restricted areas including mechanical spaces, perimeter entrances, and the parking garage. Control of the vehicle barriers is integrated into the CCA system. CCTV monitors entrances to most mechanical spaces, perimeter entrances, the plaza, and the parking garage. Maintenance Requirements: Perform all preventive and corrective, scheduled and unscheduled maintenance as required to maintain all vehicle barriers and hydraulic and control units. The maintenance work to include all troubleshooting, testing and replacement of parts and components as may be required. This specifically excludes components and peripherals of the CCA system. Contractor to advise and assist as necessary where maintenance problems arise at the interface with the CCA. Within one month of award of contract, contractor to submit a schedule of preventive maintenance to DHHS. The maintenance schedule will list the expected dates of scheduled maintenance and the type of maintenance to be completed. Contractor to revise and/or update operations and maintenance manuals as required to ensure that contents are complete, current and technically correct. CEREMONIAL DRIVE AT INDEPENDENCE AVENUE: Maintain eight hydraulic lift bollards. Bollards operate as two sets of four bollards each. One hydraulic and control unit is located adjacent to barriers. One traffic light assists traffic control. Four loop sensors assist in control of the bollards, two each for entry and exit. PARKING GARAGE ENTRANCE/EXIT AT THIRD STREET: Maintain three hydraulic lift bollards which operate as a single unit. One hydraulic and control unit is located adjacent to barriers. One traffic light assists traffic control. Two loop sensors assist in control of the bollards, one each for entry and exit. Maintain one single unit Nasatka plate barrier. The hydraulic and control units are integral to the plate barrier assembly. One traffic light assists traffic control. Two loop sensors assist in control of the barrier, one each for entry and exit. One IR beam assembly operates as an additional safety sensor. DOCK ENTRANCE/EXIT RAMPS AT SECOND AND THIRD STREET: Maintain two hydraulic lift wedge type barriers, one at the top of each dock ramp. Each wedge barrier is controlled by one hydraulic and control unit located adjacent to the barrier. One traffic light at each barrier assists traffic control. Two loop sensors assist in control of each wedge barrier, one each for entry and exit. Two IR beam assemblies, one at each wedge barrier, operate as additional safety sensors. MAINTENANCE HOURS: Normal maintenance coverage for the service contract is twenty- four hours per day seven days a week. Response time to emergency requests will be two hours from the time of notification. An emergency request is one where the action or inaction of a barrier is impeding the normal traffic flow. For example, a barrier locked in the up position preventing traffic from using a ramp is considered an emergency. Response to emergency calls will be 24 hours per day. Response time to non-emergency requests will be within four hours from the time of notification. Non emergency requests are those in which the action or inaction of a barrier is not impeding the normal traffic flow. For example, a dead lamp in the traffic signal is not considered an emergency. Response to non emergency calls will be during the hours 7:00 A.M. to 3:30 P.M. MAINTENANCE RECORDS: Contractor to maintain all records of maintenance activities performed, including all preventive, corrective and routine service work. The records, at a minimum, should contain the history of maintenance and repair activities, as well as the duration, cause and corrective action taken due to failure of any item of equipment. A separate maintenance record should be maintained for each barrier at each of the five locations. The maintenance records will be accessible to DHHS for inspection at any time. At a minimum of once per quarter, a copy of the records will be provided the DHHS project officer. At a minimum of not less than once within a twelve month maintenance cycle, all records will be returned to DHHS. EVALUATION: All proposals will be reviewed for their technical capability and the ability to provide required services in a timely manner. The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Submissions shall consist of a pricing proposal and a technical proposal (an original and two copies of each). The pricing proposal shall fully detail all costs for equipment, materials and labor. The technical proposal shall consist of a cover sheet on letterhead stationary listing the RFP being responded to, the offeror's name, location, and telephone/fax numbers, a statement indicating understanding of the requirements and a description of all personnel and services being offered.All proposals will be evaluated for the following factors: technical capability(50 points), cost (25 points), and past performance history (25 points) of the contractor. The technical proposal should address this requirement in sufficient detail that the following criteria can be used to evaluate submissions: 1) Demonstrated technical knowledge of the operation, repair, and maintenance the of the installed barrier equipment (25 points) and 2) Demonstrated technical knowledge of the operation, repair, and maintenance of an integrated system of vehicle barriers interfaced with centralized computer control (25 points). As a separate part of the technical proposal, include past performance information (25 points) on three of the most recent, similar jobs done including company/agency name and telephone and FAX numbers for a contact person. The cost should be presented as a monthly cost, multiplied by 12 for the total yearly cost with the option years priced separately (25 points). Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Any clauses or provisions referenced in this notice can be accessed through the Internet address that follows: http://www.arnet.gov.Offers are due April 30, 1999, by 4:00 PM EST, at the following location: Department of Health and Human Services, OS/Office of Acquisition Management, Room 443H, Humphrey Building, 200 Independence Avenue, SW, Washington, D.C. 20201, ATTN: Gwendolyn Briscoe. The contact point shall be Gwendolyn Briscoe, 202-690-8658. Amendments to this solicitation, if any, shall also be published as a Commerce Business Daily synopsis. Posted 04/21/99 (D-SN322716). (0111)

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