U.S. Department Of HUD, New York Asc, New York Contracting Branch (2AACO), 26 Federal Plaza, Room 35-120, New York, NY 10278-0068

V -- LEASED CARS SOL R-NYC-00395 DUE 052699 POC Jane N. Dam, Contract Specialist at (212)264-8000 x3321 WEB: Click here to go to HUD's Contracting Opportunities, http: www.hud.gov/cts/ctsoprty.html. E-MAIL: Click here to contact Jane N. Dam, Jane_ N._Dam@hud.gov. Description: This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED. The U. S. Department of Housing and Urban Development (HUD), New York Contracting Branch is issuing Request for Quotations (RFQ) Number R-NYC-00395 for the supply and delivery of forty (40) new leased vehicles to the Newark, NJ; Buffalo, NY; Baltimore, Maryland and Washington, DC areas. Delivery shall be within 30 days of award, however offerors may offer a later delivery with the understanding that it is an evaluation criteria for contract award as mentioned below. This solicitation is issued unrestricted. It is issued in accordance with Federal Acquisition Regulation (FAR) 12.203 and Subpart 13.5,Test Program For Certain Commercial Items. For information only, the Standard Industrial Size Standard (SIC) Code is 7515, Passenger Car Leasing, the size standard of which is $18.5 million average annual gross revenue for the last three (3) fiscal years. The following types of vehicles are required: CLIN I- Full sized executive 4 door vehicles (Grand Marquis, Park Avenue, Chrysler LHS or equivalent). CLIN II- Full sized 4 door vehicles (Crown Victorias, Bonnevilles, or equivalent). CLIN III- Middle sized 4 door vehicles (Sables, Grand Prix, Intrepid or equivalent). CLIN IV- Middle sized 2 door vehicles (Monte Carlo, Cougar, Grand Prix, or equivalent). CLIN V- middle sized 4 wheel drive, 4 door vehicles (S10 Blazer, Explorer, Cherokees or equivalent). CLIN VI- Large sized 4 wheel drive, 4 door vehicles (Expedition, Suburban, Mountaineer, Durango or equivalent). CLIN VII- Extended length mini-vans (Windstar, Villager, Grand Voyager, or equivalent). CLIN VIII- Large sized 4 wheels drive, 2 door vehicles (Blazer, Bronco, Tahoe, or equivalent). The contract requirements are as follows: 1) Eighteen (18) Vehicles to be delivered to the local car dealer near the NEWARK HUD OFFICE located at 1 Newark Center, Newark, New Jersey : CLIN I (2 each), CLIN II (4 each), CLIN III (3 each), CLIN IV (2 each), CLIN V (2 each), CLIN VI (1 each), CLIN VII (2 each), CLIN VIII (2 each). 2) Two (2) Vehicles to be delivered to the local car dealer near the BUFFALO HUD OFFICE, located at Buffalo, New York: CLIN I (1 each), CLIN II (1 each). 3) Eight (8) Vehicles to be delivered to the local car dealer at the BALTIMORE, MD HUD OFFICE, located at 10 South Howard Street, Baltimore, Maryland: CLIN II (3 each), CLIN III (2 each), CLIN V (3 each). 4) Twelve (12) Vehicles to be delivered to the local car dealer at the WASHINGTON, DC HUD OFFICE, located at 800 North Capital Street, Washington, DC: CLIN I (5 each), CLIN III (3 each), CLIN VI (3 each), CLIN VII (1 each). All vehicles shall have air conditioning, auto transmission, power steering, power brakes, power door locks, power windows, remote keyless entry, cruise control,tilt-wheel steering, AM-FM Radio/CD Player, gasoline engines and spare tire with tire changing tools; 1999 models with less than 10K miles. Daytime Running Lights Must be DISABLED. All vehicles shall be leased with 20K miles included per vehicle included in the per year lease cost, with a minimal charge for mileage in excess of the 20K. Offerors are encouraged to submit proposals for unlimited mileage per year as well. Vehicle Inspection. There will be 2 joint visual inspections performed on each vehicle leased under this contract. Registration, License and State Inspection Stickers: For evaluation purposes vehicles are to be a standard color with no two vehicles of the same model delivered to the same location being the same color. There is no need to title and permanently register vehicles, but temporary registration plates must be provided. Each vehicle will be properly serviced by the contractor to include oil, lubrication filters, tune-up, air conditioning refrigerant as recommended by the manufacturer,and antifreeze prior to being picked up. Accidents/Thefts. The Government Technical Representative/Government Technical Monitor (GTR/GTM) (to be designated upon award) will notify the contractor within 3 days of accident/theft and will arrange for repairs of accident/theft and for repairs of accident damage, including damage sustained to a stolen vehicle during the period prior to recovery. The contractor will not be required to provide a replacement vehicle during the period the vehicle is out of service. If the vehicle is damaged beyond repair according to insurance adjuster reports or not recovered 30 days after the date of the theft, the contractor will be reimbursed the residual value of the vehicle based on the average of the wholesale and retail prices listed in the current edition of the NADA used car book at the time of the accident/theft, in full satisfaction of any and all liabilities under this contract, provided that the Government's liability to pay the monthly lease cost shall cease as of the time of the accident/theft. Deliveries and acceptance of vehicles shall be FOB destination on the date and specified places above. Upon notification the GTR/GTM will pick up the cars at the designated local car dealership. Damages and Repairs to Vehicles. Damaged vehicles will not be returned to contractor until a complete investigation has been made by the appropriate HUD officials and the 2nd joint inspection has been made to determine liability and cost of repairs. The offeror shall also consider that vehicles leased under this RFQ will be for the exclusive use of the U. S. Government and therefore exempt from state or local taxes. The offeror shall provide the most favorable commercial warranty that the offeror provides to any customer leasing a new vehicle. Work Performance Period. The contractor's service will be based on a 36 month lease funded yearly, subject to funds availability. Offers must be submitted based on a standard 36 month lease. Additional Information. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. All FAR clauses and provisions referenced below may be reviewed and/or obtained from the General Services Administration's Federal Acquisition Regulation web site at Internet address http://www.arnet.gov/far. Or you may contact Jane Dam, Contract Specialist at 212-264-8000 Extension 3321. You may also send a fax request to 212-264-8521 or send an E-mail to Jane_N._Dam@hud.gov to request a copy of the provisions and clauses incorporated by reference, especially 52.212-3 Offeror Representations and Certifications -- Commercial Items (May 1999). The following applies to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items (August 1998); (a) ... (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF1449, letterhead stationery, or as otherwise specified in thesolicitation. As a minimum, offers must show. (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3; (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifyingthe extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) ... (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f)... (g) Contract award . The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) ... (j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $25,000.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one at no charge. An offeror within the United States may call 1-800-333-0505. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnb.com/. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com. Submission Requirements: The offerors must submit with their quotations the following : A) A complete description of cars offered and their ability to meet minimum standards and equivalencies and a statement regarding delivery to each location within 30 days of award or alternate date. B) Prices per type of vehicle for each location for 36 month lease quoted on a MONTHLY basis for each year. 2) When submitting a quotation consider that the Government is self-insured and the applicability of 52.228-8 Liability and Insurance -- Leased Motor Vehicles (May 1999). The offeror must include no cost for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible. C) References (names, address and telephone number of at least three customers (federal customers if possible) of similar sized leased fleet of cars). 52.212-3 Offeror Representations and Certifications -- Commercial Items (May 1999). 52.212-4 Contract Terms and Conditions -- Commercial Items (Apr 1998). 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 1999). 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 1998). If the offeror elects to waive the adjustment, it shall so indicate in its quotation ; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration (May 1999). Signed and dated offers with firm's letterhead must be submitted to HUD, NY Contracting Branch, Room 35-120, 26 Federal Plaza, NY, NY 10278-0068 no later than May 26, 1999 at 3:00 PM Eastern Time. All quotations must be submitted in THREE (3) copies. The envelope should identify the Solicitation by the Number R-NYC-00395. NO FAXED quotations will be accepted. Evaluation Criteria : 52.212-2 Evaluation -- Commercial Items (Jan 1999). The Government will award a contract resulting from this combined synopsis/solicitation to the responsible offeror whose quotation conforming to this synopsis/solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations (in descending order of importance): A) Capability of the offeror to provide the kind of vehicles referenced in this solicitation within 30 days of award or as close to this date as possible to the HUD locations specified. B) Past Performance as evidence by references. C) Price. For evaluation purposes the price for Base Year together with all Option Years will be evaluated. Capability and Past Performance, when combined are of approximately equal weight to cost or price. Special Announcement: This notice will be posted on HUD's Internet Home Page since HUD posts all required notices of its contracting opportunities at http://www.hud.gov/cts/ctsoprty.html. Potential offerors who download copies of solicitations from HUD's Home Page Contracting Opportunities will not automatically receive any amendments to those solicitations. You are advised to check back frequently to see if HUD has issued any amendment to solicitations you have obtained. All amendments will be posted on the CBD and on the HUD's Home Page Contracting Opportunities site. Posted 05/06/99 (W-SN328559). (0126)

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