Chief, Centralized Contracting Division (402D3), National Cemetery Administration Operations Support Center, 5101 Russell Rd., Quantico, VA 22134

70 -- SOFTWARE FOR EQUIPMENT/FACILITIES MANAGEMENT SYSTEM SOL RFQ 786-115-99 DUE 052699 POC Wayne A. Simpson, Contracting Officer, telephone 703-441-3088 (voice); 703-441-3070 E-MAIL: Click here to CONTACT THE CONTRACTING OFFICER BY E-MAIL, wasimpson@cem.va.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This annoucement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No. RFQ 786-115-99 is issued as a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. Federal Acquisition Regulation Clauses and Provisions referenced in this combined synopsis/solicitation may be obtained electronically at the following URL: http://www.arnet.gov/far/. VA Acquisition Regulations may be obtained electronically at the following URL: http://www.va.gov/oa&;mm/vaar/. This acquisition is 100 percent set-aside for small business concerns. Standard Industrial Classification (SIC) 7372 and a size standard of $18 million applies. The National Cemetery Administration (NCA) has a commercial software and technical support requirement for an automated equipment/facilities management system, Brand Name Data-Trak, Inc., "ATLAS 2000" or equal. The brand name specified is for descriptive purposes only. Alternate products quoted shall have the functional and salient characteristics set forth elsewhere in this synopsis/solicitation. CLIN 101, Automated Equipment/Facilities Managment System Software, Brand Name Data-Trak, Inc., ATLAS 2000, or equal, quantity 78 each, delivered F.O.B. Destination to national cemeteries and national cemetery area offices located in CONUS, Puerto Rico, Alaska and Hawaii. Quoters should indicate the brand name of the software/manufacturer being quoted. FUNCTIONAL AND SALIENT CHARACTERISTICS The software shall: (1) Be capable of retrieving data from several databases (relational database management) in order to produce either work orders or reports; (2) Be compatible with current NCA networking protocols; (3) Include an Equipment Module capable of storing all data including digital photos, graphics and illustrations of equipment; and (4) Be compatible with the use of bar-coding. The Equipment Module shall include four subsets: Subset No. 1 will be an equipment database to hold all equipment in the field; Subset No. 2 will hold all data pertaining to warranty information and manufacture material concerning maintenance and/or repair, to include repair manuals; Subset No. 3 will hold all data concerning parts needed for maintenance and upkeep; and Subset No. 4 will be a database to hold and track history jackets on equipment. The Equipment Module shall also have the capability to: (1) Produce work orders for routine maintenance and repairs, and must be sufficiently flexible to allow work orders to be edited on the fly; (2) Track parts inventories and produce inventories for reordering parts and/or other materials needed to keep the equipment on line on a timely basis; (3) Keep detailed history on each piece of equipment, including all labor, parts and fuel consumption (Note: Software shall be compatible with Gasboy Fuel Storage); (4) Identify faulty equipment through use of the history database; (5) Maintain a master parts database that can be queried for spare parts and identify their location anywhere within the system; and (6) Operate on a Microsfot Windows-based system, including an onlinehelp system that incorporates a text-based search module and a form of intuitive graphical interface. TECHNICAL SUPPORT (1) The unit price quoted shall include three (3)-year technical support service regarding networking/stand-alone configuration/support; (2) Vendor shall agree to set a price concerning uprgrades on future versions, including a written forecast as to when these will come on line; and (3) Program shall support data transfer files from stand-alone to a network while maintaining the necessary capabilities for historical queries per cemetery station. FAR Provision 52-212-1, Instructions to Offerors -- Commercial Items, applies to this acquisition. Offerors shall include a completed copy of the FAR Provision at 52-212-3, Offeror Representations and Certifications -- Commercial Items, with their offer. Offerors shall also include the provisions from VA Acquisition Regulations at 852.219-70, Veteran-Owned Business. FAR Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following clauses in FAR 52.212-5 are applicable: 52-203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.219-8, Utilization of Small Business Concerns; 52.219-9, Limitations on Subcontracting; 52.222-21, Prohibition of Segregtated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.225-3, Buy American Act -- Supplies; 52.232-34, Payment by Electornic Funds Transfer -- Other than Central Contractor Registration; 52.232-36, Payment by Third Party. Quotations should be submitted to the issuing office no later than 4:00 p.m., EDT, Wednesday, May 26, 1999. See Commerce Business Daily Note No. 1. Posted 05/10/99 (W-SN329558). (0130)

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