Hemispheric Center for Environment Technology, Florida International University, Suite 2100, Center for Engineering and Applied Sciences, 10555 West Flager Street, Miami, FL 33174

R -- INTERNATIONAL DECOMMISSIONING SYMPOSIUM, EXHIBITION MANAGER SOL HCETIDS DUE 052299 POC Elaine Elder 305 348 3752 WEB: RFP will be available here when issued. Anticipated, http://www.hcet.fiu.edu/ids2000. E-MAIL: ">POC, Elaine Elder <elaine@eng.fiu.edu>. Hemispheric Center for Environmental Technology, Florida International University, Suite 2100, Center for Engineering and Applied Sciences, 10555 West Flagler St., Miami, Fl 33174 EXHIBITION MANAGER/TOUR COORDINATOR The Hemispheric Center for Environmental Technology (HCET) at Florida International University (FIU) is seeking a qualified supplier to produce and implement a trade show/exhibition for an International Decommissioning Symposium to be held in Knoxville, Tennessee in June 2000. The supplier will also be responsible for arranging tours of the Department of Energy Oak Ridge Reservation. The tour portion will include making arrangements with the sites, coordinating registration with the conference registrar and covering transportation fees to and from the site. The trade show portion of the symposium should consist of 70 to 100 exhibits from Industry, Government, and Academia, both from domestic and international entities. A specified number of exhibits will be available to DOE at no charge. The supplier will be responsible for marketing and publicity efforts to encourage attendance and to accommodate exhibitor registrations. The supplier will cover the space rental fees, marketing and publicity costs, and several of the catered functions including an exhibitor reception and exhibit hall coffee breaks (5). The total expected attendance of the symposium is in the 800-1000 attendee range. The supplier will also coordinate with the exhibit drayage/decorating vendor and cover any fees not paid for by the exhibitor. Each exhibitor should receive a skirted table, a wastebasket, and two chairs complimentary with exhibitor registration fees. Exhibitors should be charged a reasonable amount for space based on size of area needed. The supplier will provide progress reports on a monthly basis the to Hemispheric Center for Environmental Technology and will also be responsible for participating in weekly steering committee conference calls and up to 6 steering committee planning meetings. Qualified candidates should have sufficient experience in planning government funded conferences, including exhibits. Interested candidates should provide a letter of qualification stating how they meet the minimum requirements including: address, contact person, telephone, and fax numbers to Ms. Elaine Elder, Hemispheric Center for Environmental Technology, Florida International University, 10555 West Flagler Street, Suite 2100, Miami, Florida 33174, no later than 5/22/99. The letter of qualification will be used to pre-qualify prospective companies. The request for proposal (RFP) will be available for the qualified firms approximately 6/14/99. Selection Criteria: Exhibit Coordinator/Tour Manager for D&D 2000  Previous conference planning experience of 3 major government related events.  Financial reserves to cover up-front costs associated with exhibit planning and special events.  Extensive mailing and marketing lists of DOE related contacts (Industry Representatives, Academia, and International).  Ample staffing resources to execute marketing and planning functions related to this task.  Familiarity with security, protocol, and other issues related to visitors entering DOE sites. Posted 05/11/99 (W-SN329961). (0131)

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