Contracts Group, Bldg 588, Mail Stop 32, Naval Air Warfare Center Aircraft Division, Patuxent River, MD 20670-5304

66 -- HEAD/FACE 3D COLOR SCANNER SOL N00421-99-Q-1108 DUE 060399 POC Greg Webster, Contract Specialist, (301) 757-8942 / Maryellen Lyons, Contracting Officer, (301) 757-2610 E-MAIL: WebsterGJ@navair.navy.mil, WebsterGJ@navair.navy.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation number N00421-99-Q-1108 is issued as a Request for Quote (RFQ). The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-11, Defense Acquisition Circular (DAC) 98-01, and Defense Change Notice (DCN) 98-1014. This action is 100% set-aside for small businesses. The applicable SIC code is 7373. All changes to this solicitation will be sent electronically to the Commerce Business Daily as amendments. The following items are required, "BRAND NAME OR EQUAL" (one each): CLIN 0001 Cyberware 3030RGB/PS Head/Face Scanner Bundle. CLIN 0001 consists of the following subline items: 000101 Head/Face 3D Color Scanner; 000102 External Portrait Style Motion System; 000103 Subject Chair; 000104 Power Supply and Cables; 000105 Graphics Workstation; 000106 Test Cylinder; 000107 CYScanNT (Scan control and data rendering software); 000108 CySurf (Post production editing software); 000109 Decimate (Polygon reduction software); 000110 Conversion Utilities, Mtool: Conversion to industry standard software (output DXF, ASCII, PLY, STL, IGES formats); 000111 On-site installation and training; 000112 One year "return-to-factory" warranty; 000113 Telephone and email technical support for a year; 000114 Software upgrades for one year. Cyberware is located at the following address: 2110 Del Monte Ave., Monterey, CA 93940. The 3030RGB/PS Head/Face Scanner system is described in Cyberware literature entitled, "Rapid 3D Color Digitizer Model 3030". CLIN 0001 shall meet the following minimum characteristics (Note: Additional characteristics are provided on a subline item basis): 1) The system shall require no contact with the subject to accomplish the scan; 2) The assembled system shall fit within a room with a ten-foot ceiling; 3) The system shall require no field calibration; 4) Assembly of the system shall take no longer than three hours by two people; 5) Disassembly shall take no longer than three hours by two people; 6) The disassembled system shall fit through double doors (84" length x 65" width of open space); 7) The system shall be PC Based/Microsoft NT; 8) The system shall be compatible with the Helisys LOM (Laminated Object Manufacturing) 2030E; 9) The system shall be compatible with Imageware Surfacer Software (Imageware Headquarters: 4251 Plymouth Rd. Bldg. #3, Ann Arbor, MI 48105). 10) The system shall be Y2K compliant. Subline Item 000101 shall meet the following minimum characterisitcs: 1) The scanner shall use a low intensity light source that is CDRH Class I certified; 2) The scanner shall be color balanced for use under cool white fluorescent lighting conditions at 60 Hz line frequency; 3) The mirror assembly shall be quartz coated; 4) The scanner shall include a first-surface mirror assembly; 5) The scanner shall have high-quality imaging optics; 6) The scanner shall have 100% blemish-free CCD video range and color sensors. 7) The scanner shall have resolution such that spacing between neighborhood points never exceeds 3mm. Subline Item 000102 shall meet the following minimum characteristics: 1) The external portrait style motion system shall be height adjustable; 2) The external portrait style motion system shall have a scan path that is circular. Subline Item 000103 shall meet the following minimum characteristics: 1) The subject chair shall be castorless; 2) The subject chair shall be backless. Subline Item 000104 shall meet the following minimum characteristics: 1) The power supply shall operate at 1500W; 2) The power supply shall be switchable for European voltages and frequencies. Subline Item 000105 shall include/meet the following minimum characteristic: 1) The workstation shall include a computer that is Pentium based; 2) The workstation shall include a Windows NT operating system 3) The workstation shall include a super VGA 17" Color Monitor 4) The workstation shall include an Adaptec or Symbios Logic SCSI Interface Card (An Adaptec PCMCIA SCSI Card may also be used); 5) The workstation shall include a SCSI-1 Cable and a terminator; 6) The workstation shall include one free SCSI Address; 7) The workstation shall include an Accelerated 3D-Graphics Card and Drivers that support OpenGL; 8) The workstation shall have a minimum of 128Mb RAM; 9) The workstation shall have a minimum of 120Mb of free hard disk space; 10) The workstation shall have a CD-ROM Drive; 11) The workstation shall have a 3.5 disk drive; 12) The workstation shall include and operate utilizing a two or three button mouse. Quotations from offerors providing an equal must include: the manufacturer's name, the model or part numbers, and descriptive literature. This will be a firm-fixed price contract. All items shall be delivered FOB Destination within 90 days after contract award to: Controlled Humidity Warehouse / Supply Receipt Control Branch, Bldg. 665, Naval Air Station, 47179 Vaughn Road Unit NASSU Patuxent River, MD 20670-1614, M/F: (TBD at issuance of order). Inspection and acceptance shall be made at the destination. FAR 52.212-1 Instructions to Offerors Commercial Items (Aug 1998) and DFARS 252.211-7003 Brand Name or Equal (Dec 1991) are incorporated by reference and apply to this acquisition. Within FAR 52.212-1, any reference to "offer" is changed to read as "quote". The provision at FAR 52-212-2 Evaluation Commercial Items (Jan 1999) does not apply to this acquisition. Instead, the following will be used for evaluation of quotes: An award shall be made to that responsible offeror submitting descriptive literature (i.e., brochures) and offering the lowest evaluated price for technically acceptable supplies. Technical acceptability for "equals" will be determined solely on the content and merit of the descriptive literature submitted in response to this provision as it compares to the minimum characteristics provided above for CLIN 0001 and all subline items. Therefore, it is essential that offerors proposing an "equal" provide sufficient technical literature in order for the Government evaluation team to determine their product technically acceptable. Price shall be the deciding factor among technically acceptable proposals. Due to the interrelationship of supplies to be provided hereunder, the Government reserves the right to issue a single order to that offeror quoting a technically acceptable product at the lowest evaluated price. Therefore, quotes that contain less than the entire system provided herein may be determined to be unacceptable. The offeror shall provide information to support the quoted price (e.g., a copy of the current catalog or established price list, three invoices for the same equipment, etc.). Before the specified expiration date of an offer, the Government may accept an offer (or part of an offer) regardless if there are negotiations after its receipt, unless a written notice of withdrawal is received prior to award. The successful offeror may be requested to provide a written letter of acceptance within five days of order issuance. Each offeror shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Feb 1999) with its quote. FAR 52.212-4 Contract Terms and Conditions Commercial Items (Apr 1998) is incorporated by reference and applies to this acquisition. The following clause applies to this synopsis/solicitation and any resulting order. Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (MAR 1999) (a) The Contractor agrees to comply with the following FAR clauses, which are incorporated in this contract by reference, to implement provisions of law or executive orders applicable to acquisitions of commercial items: (1) 52.222-3, Convict Labor (E.O. 11755); and (2) 52.233-3, Protest after Award (31 U.S.C 3553). (b) TheContractor agrees to comply with the FAR clauses in this paragraph (b) which the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items or components: (for paragraph (b) only the following clauses apply to this acquisition): 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (E.O. 11246), 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), 52.222-36 Affirmative Action for Workers with Disabilities (29 U.S.C. 793), 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), and 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (46 U.S.C. 1241). Paragraphs (c) and (d) of FAR 52.212-5 do not apply to this acquisition. Paragraph (e) of FAR 52.212-5 applies to this acquisition, and is stated as follows: (e) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) or (d) of this clause, the Contractor is not required to include any FAR clause, other than those listed below (and as may be required by an addenda to this paragraph to establish the reasonableness of prices under Part 15), in a subcontract for commercial items or commercial components -- (1) 52.222-26, Equal Opportunity (E.O. 11246); (2) 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); (3) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); and (4) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (46 U.S.C. 1241) (flow down not required for subcontracts awarded beginning May 1, 1996). DFARS clause 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 1999) is incorporated by reference. However, for paragraph (b) only the following DFARS clauses apply: 252.225-7001 Buy American Act and Balance of Payments Program (41 U.S.C. 10a-10d, E.O. 10582), 252.227-7015 Technical Data Commercial Items (10 U.S.C. 2320), 252.227-7037 Validation of Restrictive Markings on Technical Data (10 U.S.C. 2321), and 252.247-7024 Notification of Transportation of Supplies by Sea (10 U.S.C. 2631). This acquisition shall be processed in accordance with Simplified Acquisition Procedures (SAP). Any questions regarding this solicitation must be emailed to: WebsterGJ@navair.navy.mil by 21 May 1999. No telephone or faxed questions will be accepted. Offers are due to the following address NO LATER THAN 2:30 P.M. Eastern Time on 03 June 1999: CONTRACTS CODE 254225, ATTN: GREG WEBSTER BLDG. 441, NAVAIRSYSCOMHQ, 21983 BUNDY ROAD UNIT 7, PATUXENT RIVER, MD 20670-1127. All responsible small business sources may submit a quote which shall be considered by the agency. It is anticipated that an order will be placed by 15 June 1999. For general information regarding this solicitation, please contact Greg Webster at (301) 757-8942. FAR provisions and clauses, including FAR 52.212-3, can be found at the following internet site: http://www.arnet.gov/far/ . DFARS provisions and clauses can be found at the following internet site: http://www.acq.osd.mil/dp/dars/dfars.html . NOTE: Contractors must be registered in the Central Contractor Registration (CCR) database to be eligible for contract award or payment under any DOD activity. Information on registration and annual confirmation requirements may be obtained by calling 1-888-227-2423, or by accessing the CCR web site at: http://ccr.edi.disa.mil/ .***** Posted 05/12/99 (W-SN330848). (0132)

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