VA Medical Center, 4801 8th St N, St Cloud, MN 56303-2099

70 -- CENTRAL DICTATION SYSTEM UPGRADE SOL RFQ 656-27-99 DUE 052699 POC Colleen Mackereth -- 320-255-6306 E-MAIL: Colleen Mackereth, St. Cloud VA Medical Center, colleen.mackereth@med.va.gov. Under the authority of FAR 6.302-1 in accordance with 41 USC 253(c)1, the Government intends to award a firm fixed price contract on a sole source basis with Precision Business Systems, 9201 E Bloomington Frwy Ste L, Bloomington, Minnesota 55420. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation RFQ 656-27-99 is issued as a Request for quotation. SIC CODE 3577 applies and the small business size is 1000 employees. The vendor is to furnish and install the necessary equipment to upgrade the present Sudbury RTAS 8000 Central Dictation System to be compatible with Windows NT and to be Year 2000 compliant (Y2K). Upgrade to include replacing the DEC CPU, memory, disk controller and disk drives with upgraded equipment. The SSI proprietary audio controller card, audio port cards, multi-board backplane and power supply will remain in present system. All existing software, listing data, etc. will be transferred to the discs resident in the furnished server. The server is to contain no less than two 9GMB disk drives which are to be configured for RAID Level I (mirrored disk drives) which will provide 200 fully redundant hours. A remote assistant card is to be installed which allows technicians to check server hardware voltages, temperature and fan status, perform a server reboot, redirect the console to a remote PC for service purposed, view server system event and POST logs, view and edit RTAS application codes, etc. A serial communication card and modem remain in the RTAS audio subsystem to provide a redundant communication channel. The server is to include no less than a Pentium II, 400 MHz processor, 64MB RAM, Intel Pro100+ Ethernet NIC, RAC with 56K modem, 15" monitor, keyboard, mouse, CD ROM drive 14/32X, 3.5" 1.4MB floppy drive. The EasyTrack management system is to be placed on the upgraded RTAS NT System when it is available and training is to be provided. The upgraded system must include the capability of being expanded up to 64 total audio ports (16 -- 4 port cards) with up to an additional 450 mirrored record hours. If the present audio is not moved, new prompts for both existing partitions need to be completed. Training to be provided for the person recording the prompts. All replaced parts become the property of Sudbury Systems Inc. The installation of this system is to take place over a weekend. Estimated delivery, installation and training to be completed within twelve weeks after date of award. Deliver FOB Destination to the VA Medical Center, B14-General Whse, 4801 8 Street North, St. Cloud, Minnesota 56303-2099. This solicitation and the provisions and clauses incorporated herein are those in effect through FAC 97-11. 52.212-1 Instructions of Offerors; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 ContractTerms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items; 852.211-70 Service Data Manual; 52.237-1 Site Visit; 52.237-2 Protection of Government Buildings, Equipment and Vegetation; 852.219-70 Veteran-Owned Small Business. Include a completed copy of 52.212-3 Offeror Representation and Certifications-Commercial Items, with offer. The above authority is cited and justification is made based on the determination that the Government's minimum needs can best be met by one source. Sole source negotiations will be conducted with Precision Business Systems/Sudbury; however, all responsible sources who can provide items as listed above may respond by submitting a proposal furnishing detailed data and information concerning their capabilities to provide these items. Offers are due on May 26, 1999 by 2:30pm. Submit offers to Colleen Mackereth-RM90C, Contract Specialist, VA Medical Center, 4801 8 Street North, St. Cloud, MN 56303-2099. Posted 05/14/99 (W-SN331727). (0134)

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