U.S. Department Of Energy, Idaho Operations Office, 850 Energy Drive -- MS1221, Idaho Falls, ID 83401-1563

D -- LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) TO ADVANCE LABORATORY PRODUCTIVITY SOL DE-AF07-99ID00384 DUE 060999 POC Kathleen M. Stallman, 208-526-7038, T. Wade Hillebrant, Contracting Officer, 208-526-0547 WEB: DE-AF07-99ID00384, http://www.id.doe.gov/doeid/PSD/proc-div.html. E-MAIL: Click here to contact the POC via e-mail, stallmkm@id.doe.gov. The U.S. Department of Energy Idaho Operations Office (DOE-ID) Radiological Environmental Sciences Laboratory (RESL) is requesting quotes/proposals for a commercial, off-the-shelf, Laboratory Information Management System (LIMS). The over-riding requirement for the LIMS system will be its performance, quality, value and customer satisfaction. Laboratory Information Management Systems (LIMS) are information management systems designed specifically for the analytical laboratory. This includes research and development (R&D) labs, in-process testing labs, quality assurance (QA) labs, and more. Typically, LIMS connect the analytical instruments in the lab to one or more workstations or personal computers (PC). The PCs at the scientific instruments, such as chromatographs, are used to collect data. An instrument interface is used to forward the analytical data from the chromatographic PC to the LIMS where the data is organized into meaningful information. This information is further sorted and organized into various report formats based upon the type of report required by the customer. RESL's focus is on a open system architecture that offers flexibility and the options to easily upgrade. The system's built in flexibility and extended information access must provide for greater productivity. The partnering of knowledge and expertise, both internally between Management Information System (MIS) and the laboratory, and externally between vendors with bundled offerings. Maximum flexibility and open systems are important in taking advantage of what we need now and future planning to support our infrastructure. Appropriate charts demonstrating RESL's data flow, individual processes associated with the data flow and an overall general view of their conceptual LIMS package are provided on the DOE-ID web-site provided below. Proposals are due by COB June 9, 1999. RESL is expecting to make a final selection of short list participants by June 15, 1999. A site visit for product demonstration may be expected from the list participants and final selection is expected to be made by June 25, 1999. An award is expected by July 12, 1999 testing and installation is expected by September 30, 1999. On-site employee training of up to 3 days would be provided after installation with a possible 2 day follow-up at approximately one month later to resolve any additional questions or issues. Respondents are request to supply two (2) written packages in response to this RFQ. Faxed or e-mailed responses will not be accepted. Items to be included in the quote package are the coverage of total LIMS cost including setup (or customization) for approximately a 5 concurrent or 12 dedicated user license, a statement of expertise in connection of instrumentation to LIMS product, the number and specifications of instrumentation connections included in the price quote, cost of additional instrument connects, cost of maintenance agreements, type of report creation utility, cost of up to 4 trips prior to installation to customize system and acquire details of RESL's unique operations, cost of onsite employee training and travel to RESL facility/laboratory. (Travel to RESL from Idaho Falls, closest major airport, is approximately 120 miles roundtrip.) All warranty information for the product(s) must be included in the response package as well. This is a fixed-priced simplified acquisition and all set-up, custom reports, instrument interface software, training and/or subsequent updates during the installation process must be included in the price quote. The proposed LIMS will be based on the following acceptable processes which includes these elements of criteria at a minimum: 1. Work in a Novell / Windows NT Operating Environment-Client/Server Architecture, Open Database Connection (ODBC) compliant, 2. Interested vendors shall provide an evaluation copy of their software along with system documentation including process and data models and users guides for evaluation, 3. Provide expertise in connection to radiological instrumentation running Canberra Software and interface with RESL's other analytical instrumentation, 4. Expertise with radiochemistry instrumentation-ease of connecting to existing instrumentation, 5. Fits within DOE-ID software support architecture (i.e. Oracle, Access, Visual Basic, etc.), 6. Tailored to RESL's analytical instrumental needs with minimal or no additional programming required that would invalidate future upgrades, 7. Utilizes multi-level security for sample logging, data entry, data approval, QA/QC approval and report generation, 8. Provides powerful, interactive reporting tools-Customizable reports, QA/QC, Bar-coding, Sample receiving, tracking, reporting, Chain of custody support, 9. Easily tailored to address future user-specific requirements-network and instruments connections, adaptability-ability to grow with addition of new instrumentation, compatibility with DOE-ID network environment (Novell/Windows NT), RESL network environment (Windows NT) and RESL instrument specific requirements, 10. Vendor Documentation-Data & Process Models, User Guides, 11. Vendor Change Control-Documentation of change control procedure for customer requested changes, 12. Support and maintenance, 13. Excellent customer satisfaction record; customer references are required, 14. On site training for RESL's personnel on interface programming, 15. Provide for data calculations to be performed between data gathering (the instrument) and database entry (the LIMS). 16. Potential for rewording or creating new data fields for data capture. 17. Effective timely support and maintenance for selected product. This is a simplified acquisition with an estimated value of less than $100,000. Selection will be based on cost and other factors. All responsible sources may submit a quote which will be considered by the agency. Submit quotes or request a copy for the RFQ from the following: U. S. Department of Energy, Idaho Operations Office, Attn: Kathleen Stallman, 850 Energy Dr., Idaho Falls, ID 83401-1563 or by fax at 208-526-5548. Responses are due by COB 4pm MDT on June 9, 1999. For the complete RFQ, a list of the Scientific Instrumentation, and Process Analysis at RESL, visit the notice on the U.S. Department of Energy, Idaho Operations Office, Procurement Services Division solicitation homepage on May 25, 1999 at http://www.id.doe.gov/doeid/PSD/proc-div.html Posted 05/21/99 (W-SN334309). (0141)

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