NATIONAL IMAGERY AND MAPPING AGENCY, 4600 SANGAMORE ROAD, BETHESDA, MD 20816-5003

R -- R CATALOGING OF TEXT COLLECTION AT BETHESDA LIBRARY CENTER SOL NMA301-99-R-0284 DUE 061199 POC Johnetta B. Williams, (301)227-1412 This announcement is amendment 01 to solicitation NMA301-99-R-0284 which was originally published in the Commerce Business Daily 17 May 1999. This amendment is required to answer technical questions concerning the Cataloging Of Text Collection At Bethesda Library Center. The synopsis/solicitation remains for commercial items prepared in accordance with the format in subpart FAR 12.6, as supplemented with additional information included in this notice. Question #1: Section 1.0 mentions 30,000 volumes. How many titles are there? Answer: For planning/bidding purposes there are 30,000 titles. As stated in the synopsis/solicitation, the collection is open for inspection by appointment and offerors are encouraged to inspect. Question #2: Four sites are mentioned (WNY, BTH, RST, STL): are the works to be cataloged all at BTH? Answer: All of the material is at the BTH site. The material will be shipped to the contractor from the BTH site and must be returned to the BTH site. Question #3: Is the project duration 240 calendar days or work days? Answer: 240 Calendar days. Question #4: Will the government provide materials (bar codes, labels, label covers, etc.) or should the contractor include these items in its cost? Answer: The material will be shipped with bar code labels attached. All other supplies (spine labels, REF stickers, label covers, etc.) are the responsibility of the contractor. Question #5: Section 4.3 includes the language: "The record should be reviewed for subject headings, call number, and descriptive information as well as proper form and spelling of the author name and title". Please clarify the government's requirement here. To what degree, if any, is the contractor expected to correct records? Answer: This requirement must be taken in the context of section 4.3 ("The contractor will search the OCLC database using (in priority order): ISBN/ISSN, STRN, LC Card Numbers, Author Name, Author Title Key, Title, or other available information. The preference is for a DLC record from OCLC. If there is no DLC record available, used the next most complete or authoritative record from another US Government agency or large academic institution in that order. Once a record is selected, the record should be reviewed for the subject headings, call number and descriptive information as well as the proper form and spelling of the author name title.) In the event the contractor can not select a DLC record and must use the "next most complete and authoritative record", the contractor is to review the record for completeness and correctness. Minor changes using best professional judgement are expected. If a record requires major editing to be complete or correct it should be rejected as unsuitable. End of question/answers. No questions will be accepted after 28 May 1999. Posted 05/21/99 (I-SN334260). (0141)

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