Department of the Interior, Minerals Management Service, Procurement Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia 20170-4817

D -- PMWEB: PHASE 2, MISSION-CRITICAL MODULE MIGRATION SOL 1435-01-99-RP-31016 DUE 061599 POC Michael W. Hargrove, 703-787-1367 E-MAIL: Contracting Officer's e-mail address, Michael.Hargrove@mms.gov. This summary synopsis/solicitation is for commercial items/services, prepared in accordance with FAR 12.6. Solicitation 1435-01-99-RP-31016 is hereby issued as a Request for Proposal (RFP). The Department of the Interior (DOI), Minerals Management Service (MMS) intends to competitively award a Firm Fixed-Price contract for "Phase 2: Mission-Critical Module Migration". Phase 2: Mission-Critical Module Migration will be the development of a web-based Property Management Information System to be referred to as (PMWeb) to manage the Bureau's equipment assets. This system will include all the functionality of an outdated Property Management System (PMS) using current technology that provides performance, scalability, and design flexibility for future growth. Award for this contact is targeted for July 16, 1999. PMWeb will consist of 3 major phases: Phase I: PMIS Review and Assessment Analysis. The purpose of this phase was to analyze the feasibility and establish recommendations for migrating the functionality of PMS to a web-based solution. A proof-of-concept document and a prototype were created. This phase was completed and an Assessment Analysis report/plan was delivered. Phase II: Mission-Critical Module Migration. Based on the recommendations and plans from Phase I, Phase II incorporates the actual development of the Equipment, Administration, and Utilities functionality as represented in PMS. Successfully completing Phase II will enable the DOI-MMS to discontinue use of the PMS. Phase III: Remaining Module Migration (For Informational Purposes Only). Phase III builds upon the experience from Phase II and adds to the functionality developed in Phase II. This increased functionality enables several manual processes to be automated and increase the overall efficiency of the entire property management process and establish the foundations for increased leverage of the web. The main functions of PMWeb can be generally categorized as Equipment, Reports, Utilities, and Headquarters functions. These main sections are: (1) New Acquisition. Acquisition information, assigned to information, ownership status, and manufacturer information. (2) Edit Equipment. Capability to edit existing equipment information. (3) Browse Equipment. Display a listing of existing equipment. (4) Dispose or Delete Equipment. Capability to identify equipment to be reported for disposal as well as assigning final disposition. (5) Reports. PMWeb will consist of 14 "standard" reports and 9 Headquarters Special Reports. These reports may be generated from HTML using newer features in Microsoft Internet Explorer 5.x or with a report writer. (6) The PMWeb System Administrator and owners would manage utilities Functions. The utilities functions. (7) Headquarters Functions. This is intended for the System Administrator functions and includes maintaining the system. (8) Forms. There are 5 forms to be included in PMWeb. (9) Help. Online "context sensitive" help will be provided to users to reduce the need for individual training. (10) External System Interfaces. PMWeb will interface with 4 external system via ASCII text files or manual data entry processes. (11) System Redundancy. At a minimum any proposed equipment will have redundant power supplies and cooling fans, error correcting memory, hardware RAID array controllers. (12) System Scalability The software will be written using a component based strategy, including designing the components such that they can be transparently relocated to different servers to improve performance. Using a three-tier architecture, the software components are logically divided into presentation, application logic, and data storage. (13) Server Software. Each server shall have Windows NT server 4.0 with Service Pack 4, Microsoft IIS 4.0, Microsoft SQL 7.0, Cheyenne ArcServe backup client, all using TCP/IP with a static IP address registering with a WINS server. (14) Security. Server security will be located within the MMS intranet and not accessed as an internet server. Microsoft Windows NT security will be restricted to certain users. Microsoft SQL server will access certain tables and be restricted to certain users. Programmatic security may be developed to restrict certain users to certain functions. (15)Staff Involvement. MMS expects IRM staff to fully participate in the development with the contractor. Since PMWeb may introduce new application products, the contractor is to recommend training that the contractor deems appropriate for this project. PMWeb will allow employees, regardless of location, to electronically communicate and exchange PMWeb information rapidly and reliably, to integrate with the Networks and Intranet/Internet. Installation, configuration, and integration of PMWeb software with MMS provided hardware of Novell / NT / SQL Servers, and Client workstations running on Windows 98, Microsoft Office Suite, and TCP/IP is required. Offerors providing proposals that do not meet the above minimum technical requirements shall be considered Non-Responsive. In addition to the technical requirements, the Government will require oral presentations from those companies who are considered responsive. OFFERORS WILL BE EVALUATED ON THE FOLLOWING: (1) Oral Presentation Effectiveness. (2) Experience/Past Performance (a list of past, present and current contracts and points of contact including telephone numbers). (3) List of Contractor's key personnel resources detailing level(s) of experience as Project Managers, Senior Technical Computer Specialists, Communications Engineers, Network (LAN, WAN) Engineers, Internet/Intranet Engineers, Application Program Managers, Technical Writers, Computer Analysts, Database Analysts/Administrators/Programmers. (4) Organizational capabilities. (5) Delivery Date. (6) Price. Performance Measure: Will be based on the requirements in the Statement of Work. Performance Measure: Integrator Configures, integrates and implements fully (99%, or better) functionality within 150 calendar days from award. PMWeb system is fully functional and available 98% of the time, with no more than 6 hours downtime during a 75-day period. Migrate data from existing PMS into PMWeb Integrate existing Property records within 10 calendar days from final delivery date. The Government reserves the right to award contracts to other than the lowest priced offer if, in its judgement, the technical superiority outweighs the cost difference. Oral presentations will be held at MMS, 381 Elden Street, Herndon, VA 20170 the week of July 05, 1999. Vendors will be notified by the Contracting Officer of the specific time for their oral presentation. Contractor performance shall commence on date of award and continue through final implementation of the system. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Nr. 46. The following FAR Clauses apply to this acquisition: 52.212-1, Instructions to Offer's -- Commercial Items; 52.212-2, Evaluation of Commercial Items; 52.212-4, Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following provisions are hereby incorporated by reference FAR 15.407(c)(5), 52.215-9; Submission of Offers, 15.407(c)(6), 52.215-10; Late Submission, Modifications, and Withdrawals of Proposals, 15.407(d)(4), 52.215-16; Contact Award. Proprietary information provided must be marked in accordance with FAR 52.215-12. These clauses can be found in full test at (http://www.gsa.gov/far/). HOW TO RESPOND: Proposals in response to this synopsis/solicitation are due not later than 4:00 PM eastern standard time on June 15, 1999. Responses to this announcement should be forwarded to the Minerals Management Service; 381 Elden Street; ATTN: Michael Hargrove and Lane Donley, MS 2500; Herndon, VA 20170. Questions may be E-mailed to Michael.Hargrove@mms.gov and/or Lane.Donley@mms.gov or faxed only to (703) 787-1387. All correspondence MUST include the RFP number, your full name, your company name and address, telephone and facsimile number. MMS STRONGLY DISCOURAGES TELEPHONE REQUESTS OR QUESTIONS. Posted 05/27/99 (W-SN336568). (0147)

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