Contracting Officer (90C), Department of Veterans Affairs, North Texas Health Care System, 4500 South Lancaster Road, Dallas, TX 75216

C -- A/E SERVICES FOR PROJECT #090-99U, LINEAR ACCELERATOR ADDITION SOL RFP 549-66-99 DUE 071299 POC Joyce Cadwell, Contracting Officer, 214-857-0042 E-MAIL: Click here to contact the contracting officer via, joyce.cadwell@med.va.gov. Provide A/E Services through design development phase for design of a new structure and all elements required to house and support linear accelerator(s) and their required central and auxiliary support systems. The proposed new construction will enhance a currently existing Radiation Oncology Suite and existing linear accelerator, located in Building 2, at the VA North TX Health Care System Dallas Facility. Options for 1 or 2 linear accelerator vaults will be explored in the feasibility study phase of design. Decisions based on study findings will determine the number of vaults to be designed. New structure will attach directly to or integrate into existing structure by way of connecting corridors or other appropriate means determined through design investigation. Some interior design and renovation will be required within existing space for purposes of interfacing new structure with existing. Design will be accomplished in a two step process consisting of design development (feasibility study, preliminary design and construction documents through 35%) with an option for negotiation of 36% through 100% CD's and construction period services at a later date. Professional design disciplines required will include, but are not limited to, Architectural, Structural, MEP, Certified Industrial Hygiene and PE registered or specializing in fire and safety. A/E will provide as an integral team member, a certified radiation physicist. Physicist must be certified in Radiation Therapy Physics by ABR or ABMP; Medical Health Physics by ABMP; Radiological Physics by ABR; or Comprehensive Health Physics by ABHP. The approved physicist is to remain an active member of the A/E team throughout design and construction and will review and approve all structural design and design calculations related to shielding and radiation sensitive areas. Design will incorporate demolition and may require asbestos abatement of areas within existing space. An asbestos survey will be conducted by the A/E of all existing impacted areas. New andrenovated areas will require all support utilities; services and systems to provide a fully finished and functional linear accelerator space addition, ready to receive VA specified radiation equipment. All utility surveys or sub-surface soil investigations required for development of design are the responsibility of the A/E. A/E will develop conceptual layouts including budgetary cost estimates and preliminary design and construction scheduling. Following VA review and acceptance of feasibility study, A/E will proceed to preliminary design. Final design development design submission will provide detailed construction documents (35%), cost estimate, and scheduling. A/E firm will establish design through interface with user groups. Construction documents will include demolition and asbestos removal along with interim life safety requirements to be followed during construction. Fire sprinkler system design must be fully compatible with existing facility wide Cerberous Pyrotronics system. All HVAC systems and controls must be compatible with existing Landis and Staffa controls systems. Interface with these companies, to insure compatibility, will be the responsibility of the A/E. Feasibility/investigative report will be completed within 30 calendar days from notice to proceed. Entire design development package will be completed within 90 calendar days, excluding government review times. Plans are to be produced on AutoCAD 14 for Windows NT. Specifications are to be produced in Microsoft Word. A/E shall possess a working knowledge of VA standard specifications and design criteria. Current VA standards and specifications may be accessed and downloaded on the Worldwide Web, VA Web Site @ www.va.gov. Scheduling will be provided in Microsoft Project 4.0. Construction cost range is between $2 and $5 million. NOTE: To be considered for selection, A/E firms must meet minimum requirements before evaluation criteria will be applied: A. Hospital experience required. B. Experience designing for linear accelerators installationsrequired. C. Team must include architectural, structural, MEP, Certified Industrial Hygienist (asbestos), PE registered or specializing in fire and safety, and radiation physicist. D. Physicist must be certified in: Radiation Therapy Physics by ABR or ABMP; Medical Health Physics by ABMP; Radiological Physics by ABR; or Comprehensive Health Physics by ABHP. E. Physicist must have experience designing shielding for linear accelerators. F. Working knowledge of VA specs & standards required. A/E MUST MEET ALL PRECEDING MINIMUM REQUIREMENTS FOR FURTHER CONSIDERATION. Upon meeting the minimum requirements, A/E selection will be based on the following criteria and maximum point values are shown to reflect relative importance. 1) 50 points -- Past performance which exhibits specialized experience in the work to be performed. 2) 50 points -- Past performance which exhibits ability to design within budgeted cost limitation and prepare accurate and highly detailed construction cost estimates. 3) 50 points—Professional qualifications of staff and consultants. 4) 40 pts -- Past performance and current work status which exhibits capacity to accomplish work within the time allowed. 5) 40 pts -- Past performance and current methodology pertaining to quality control methods used to ensure technical accuracy of work. 6) 15 pts -- Location of servicing A/E and consultants offices. 7) 5 pts -- Past performance which demonstrates use of recovered materials and energy efficiency. In accordance with P.L. 600-656, this acquisition is NOT restricted to small or emerging-small businesses. Standard Industrial Code 8712, Architectural Services, applies to this acquisition. While no restriction applies, the small business size determination is NTE $2.5 million in average annual receipts over the preceding three fiscal years. A/E firms, which meet the requirements of this announcement, are invited to submit (1) Standard Form 254, Architect-Engineer and Related Services Questionnaire, and (2) Standard Form 255, Architect-Engineer and Related Services Questionnaire for Specific Project, IN THREE COPIES. Submission should be marked Attn: Joyce Cadwell (90C) at the above address, and are due by 4:30 p.m. local time, 7/12/99. This is not a request for proposals. Posted 06/08/99 (W-SN340448). (0159)

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