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COMMERCE BUSINESS DAILY ISSUE OF JUNE 15,1999 PSA#2367Department of Veterans Affairs, Central Alabama Veterans Health Care
System, West Campus, 215 Perry Hill Road, Montgomery, AL 36109 J -- PREVENTIVE MAINTENANCE AND REPAIR ON MCQUAY AND CARRIER CHILLER
EQUIPMENT SOL IFB#619-07-99 DUE 062999 POC J. David Berry, 334-260-4152
or Paul Johnson, 334-727-0550, ext 3523 E-MAIL: E-mail to the
Contracting Officer, Joseph.Berry@med.va.gov. Invitation for Bids No.
619-07-99 is a consolidated combined synopsis/solicitation for
commercial items for Central Alabama Veterans Health Care System
(CAVHCS),West Campus, prepared in accordance with the format in FAR
Subpart 12.6, as supplemented with additional information in this
notice (SIC Code is 7699, Business Size Standard is $5 million). This
is a total small business set-aside. This announcement constitutes the
only solicitation; bids are being requested and a written solicitation
WILL NOT BE ISSUED. Contract performance period will be from 10/1/99 to
9/30/00 and is subject to the availability of funds. Contract may be
amended for four (4) one-year options in accordance with the clause at
52.217-9, Option to Extend the Term of the Contract. PROVIDE annual
maintenance service contract on chiller equipment indicated below,
located at CAVHCS, West Campus, 215 Perry Hill Road, Montgomery, AL
36109. Service one (1) McQuay chiller (air cooled),model ALR115C, sn:
5UH0181300, one (1) McQuay chiller(water cooled), model PEH-100, sn:
5UJ0102400, and two (2) Carrier chillers (water cooled), model
19DK6142AE, sn: 84-08-35404 and sn: 84-08-35405. Vendor representative
will contact Contracting Officer's Technical Representative (COTR) or
the boiler plant operator on duty before starting work. Materials used
for maintenance and repair must be approved by COTR, or his designee,
prior to work being accomplished. Vendor service report indicating work
performed and matierals used will be left with COTR or the boiler plant
operator after any vendor service is performed on the chiller equipment
and before vendor representative departs medical center. Scope of
quarterly maintenance includes: ANNUAL WINTER maintenance, performed
during the month of November, is to include, but not limited to, all
items listed below: Removal and recovery of refrigerant; leak check the
machines (major leaks found will be repaired at vendors standard
billing rate, upon approval of COTR); change the oil and all filters
(vendor must remove used oil); megg the motors; check and set all
operating and safety controls; clean condenser and evaporator tubes
(should the tubes need acid cleaning, vendor will bill at the standard
rate upon approval of COTR); detailed inspection of purge system and
thorough cleaning of purge compressor, purge oil separator, purge drum
and purge condensing coil, change purge oil (vendor must remove used
oil.); check condition of contacts for wear, pitting, etc.; check the
dash-pot in main starter, tighten all starter terminals, check and
calibrate overloads, record trip amps and trip times; tighten motor
terminals and control panel terminals; clean oil strainers, replace
filter and gasket; tighten oil heater leads; check operation of vane
positioner; take oil and freon sample and have analyzed, furnish
written report of analysis; report any uncorrected deficiencies; vendor
must furnish all gaskets, oil, filters and other materials necessary in
the performance of maintenance required, (VA will furnish freon);
perform eddy current tube inspection on #1 chiller on cooler and
condenser side. Provide written report. SEASONAL START UP maintenance,
performed during March, is to include, but not limited to, the
following: Leak check machines; check oil and freon level, charge if
needed, (VA will furnish freon); megg all motors; check and set all
operation and safety controls; check purge system and equipment; check
all contacts and electrical connections, tighten where needed; clean
oil strainer, change filter and gasket; check operation of vane
positioner. REGULAR QUARTERLY maintenance, performed in the months of
May and July, is to include, but not limited to, those items indicated
for seasonal start up. BASE PERIOD 10-1-99 -- 9-30-00 $________;
OPTION YR #1 10-1-00 -- 9-30-01 $________; OPTION YR#2 10-1-01 --
9-30-02 $________; OPTION YR#3 10-1-02 -- 9-30-03 $________; OPTION
YR#4 10-1-03 -- 9-30-04 $________. PROVIDE emergency maintenance
service on a 24 hour, seven (7) day a week basis, with a three (3) hour
response time. Emergency maintenance service will be billed based on a
standard billing rate (used also to calculate time and a half for
overtime and double time for Federal Holidays). BASE PERIOD 10-1-99 --
9-30-00, estimated 100 hours at $_____per hour; OPTION YR #1 10-1-00
-- 9-30-01,estimated 100 hours at $_____per hour; OPTION YR#2 10-1-01
-- 9-30-02, estimated 100 hours at $_____per hour; OPTION YR#3 10-1-02
-- 9-30-03, estimated 100 hours at $_____per hour; OPTION YR#4 10-1-03
-- 9-30-04, estimated 100 hours at $_____per hour. PROVIDE ANNUAL
OPERATOR/MAINTENANCE TRAINING on all chillers identified above.
Training will be on site at CAVHCS, West Campus, and consist of three
(3) days training. These three (3) days will be an eight (8) hour day
of training repeated and may be consecutive. There will be ten (10)
operator/maintenance mechanics attending the training. BASE PERIOD
10-1-99 -- 9-30-00 $______; OPTION YR #1 10-1-00 -- 9-30-01 $______;
OPTION YR#2 10-1-01 -- 9-30-02 $ ______; OPTION YR#3 10-1-02 -- 9-30-03
$______; OPTION YR#4 10-1-03 -- 9-30-04 $______. Vendor will submit a
billing invoice, in arrears, noted with appropriate purchase order
number and contract number, to Fiscal Management (04), CAVHCS, East
Campus, 2400 Hospital Road, Tuskegee AL 36083, on a monthly basis.
Billing invoice will be compared with service report before invoice is
certified for payment. Vendor will guarantee all work performed for 90
days. Solicitation documents and incorporated provisions and clauses
are those in effect through Federal Acquisition Circular 97-11. U.S.
Department of Labor Employment Standards Administration Wage and Hour
Division Determination No. 94-2011, Rev. No. 15, dated 6/1/99, applies
to this acquisition. OFFERORS MUST INCLUDE a completed copy of the
provision at 52.212-3, Offeror Representations and Certifications --
Commercial Items, with its bid. This synopsis/solicitation incorporates
one or more clauses by reference, with the same force and effect as if
they weregiven in full text. Upon request, the Contracting Officer
will make their full text available. Also, the full text of a clause
may be accessed electronically at these addresses:
http://www.arnet.gov/far/ (for FAR clauses 52 ), and
http://www.gov/oa&mm/vaar/ (for VAAR clauses 852 ). The following
incorporated clauses and provisions are applicable to this acquisition:
52.212-2 Evaluation -- Commercial Items; The following factors shall be
used to evaluate offers: Past Performance and Price; 52.212-1,
Instructions to Offerors -- Commercial Items; 52.212-4, Contract Terms
and Conditions -- Commercial Items; 52.212-5, Contract Terms and
Conditions Required to Implement Statutes or Executive Orders --
Commercial Items; 52.217-8, Option to Extend Services; 52.217-9, Option
to Extend the Term of the Contract; 52.232-18, Availability of
Funds;52.222-3, Convict Labor(E.O. 11755); 52.233-3, Protest After
Award; 52.237-2, Protection of Government Buildings, Equipment, and
Vegetation; 852.216-70 Estimated Quantities for Requirement Contracts;
52.217-5, Evaluation of Options; 52.246-4 Inspection of Services --
Fixed Price; 52.232-34, Optional Information for Electronic Funds
Transfer Payment; 852.270-1 Representatives of Contracting Officers
(APR 1984); 52.219-6, Notice of Total Small Business Set-Aside;
52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal
Opportunity; 52.222-36, Affirmative Action for Workers with
Disabilities; 52.225-3, Buy American Act -- Supplies; 52.225-19,
European Union Sanction for Services; 52.222-41, Service Contract Act
of 1965; 52.222-42, Statement of Equivalent Rates for Federal Hires.
All bid prices for this procurement must be received on company
letterhead, in a SEALED ENVELOPE -- noting bid response enclosed and
Invitation for Bid No. 619-07-99, and shall be addressed to J. David
Berry (90C), CAVHCS -- West Campus, 215 Perry Hill Road, Montgomery, AL
36109. Bid opening is 2:00 p.m. CST, June 29, 1999, at CAVHCS- West
Campus, Logistics Service,Building 1, Room 4A-123, 215 Perry Hill Road,
Montgomery, AL. FAXED bids will not be accepted. See Note No. 1. Posted
06/11/99 (W-SN342222). (0162) Loren Data Corp. http://www.ld.com (SYN# 0031 19990615\J-0003.SOL)
J - Maintenance, Repair and Rebuilding of Equipment Index Page
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