US Environmental Protection Agency, Region III Contracts Branch (3PM10), 1650 Arch Street, Phildelphia, PA 19103-2029

G -- IMPLEMENTATION OF STUDENT ENVIRONMENTAL DEVELOPMENT PROGRAM SOL RFQ99009DTJ DUE 062599 POC Denise T. Jones, Contracting Officer (215) 814-5195 RFQ-99009-DTJ US ENVIRONMENTAL PROTECTION AGENCY, REGION III HAS A REQUIREMENT FOR A CONTRACTOR TO PROVIDE LABOR AND MATERIALS IN THE IMPLEMENTATION OF A STUDENT ENVIRONMENTAL DEVELOPMENT PROGRAM IN THE PHILADELPHIA AREA ACCORDING TO THE BELOW-NOTED STATEMENT OF WORK: Statement of Work Under this Work Assignment, the contractor will help in the design, development and implementation of the SEDP. The contractor will provide the following activities: Project evaluation, measurement of success or failure and, recruit students and hire staff as needed, handle and coordinate transportation issues, provide finance and budget activities. The contractor will conduct each of these activities in consolation with EPA SEDP Coordinators who will be the primary contact for this assignment. The contractor WAM will not take direction from other EPA personnel under this Work Assignment. During the course of the project payment will be made based on the submission of a request for fund in the form of an invoice. There should be at least three, or as necessary not to exceed weekly, invoices submitted approximately two weeks a part, one in just before the program starts, one in the middle, and one at the end. This method is necessary to have the funds to administer the program including the salaries, supplies, transportation and student stipends etc. The Contractor should be a participant in one of the many career enhancement programs for high school students which would allow them to participate in the real work environment. The Contractor is to provide 75-80 % of the student's wages based on the current minimum wage rate. The participating agencies will provide the other 20-25%. The contractor will conduct the activities detailed below on an as-needed basis, unless otherwise indicated. PROJECT APPROACH This section of the work plan describes, in detail, the approach the contractor will use to accomplish the goals of this Work Assignment, It describes specific tasks to be performed and major deliverables to be performed. Activities Activity 1: Perform Project Management Tasks The contractor will perform the following project management tasks; . Develop a work plan and budget; . Manage personnel and direct activities; . Develop a revised work plan and cost budget if necessary; . Perform on-going financial reviews to ensure that cost overruns do not occur; . Prepare weekly progress reports; . Provide compensation and position descriptions for staff; . Provide Stipends for students. . Provide logistical support as needed Activity 2: Perform Project Evaluation Activities . Develop program evaluation though measurable objectives; . Develop and conduct pre and post test criteria; . Develop measures of success and failure for the program; . Provide tools for measurement; and . Develop and conduct pre and post survey of program effectiveness. Activity 3 Perform Recruitment Activities . Develop and implement recruitment strategies for the selection students and schools; . Recruit and/or provide a Program Director; . Recruit and/or provide a middle school science teacher . Recruit and/or provide mentors; . Recruit and/or provide a inter agency coordinator; . Recruit and/or provide a classroom assistant; and . Recruit and/or provide other staff as necessary. Activity 4: Perform Travel Related Tasks . Provide transportation for the students in the form of transpasses, tokens and rail passes. . Provide maps, directions and advice on travel itinerary. . Setup, coordinate and arrange buses for field trips. . Provide financial management for all travel activities. Deliverables Activity Deliverable Due Date 1 Work Plan and Cost Estimate June 98 1 Weekly Progress/Financial Reports Each Friday by 9 A.M. 1 Provide Compensation for staff Every other Friday by 9:00 A.M. 1 Provide weekly stipends for students Every other Friday by 9:00 A.M. 1 Provide final stipend for students By 4:30 P.M. Wed August 18,1999 2 Develop and conduct pre and post By July 6, 1999 test criteria 2 Develop success/failure measurement By July 6, 1999 tools 2 Develop and conduct pre and post By July 6, 1999 test criteria 3 Identify/recruit students, By June 25, 1999 teachers, and other staff 4 Provide/determine student By July 8, 1999 transportation needs 4 Manage/arrange all field trip At least 2 weeks Transportation requirements Prior & as needed PERSONNEL Personnel Project Director Environmental Teachers Environmental Consultant Inter agency Coordinator 30 Middle School Students Four High School Mentors Program Director: has the overall responsibility for the administration of the program and supervision personnel. The director also will lead and supervise all on site SEDP activities. Works with the EPA planning committee on all SEDP related isues Environmental Teacher (Science Teacher): full-time monitor, teaches classes. Helps develop curriculum, rules, pre and post test. Directs student projects. Works with the EPA planning committee. Prepares students for graduation performance. Keeps attendance and administrative records and maintains discipline. Teacher or Teacher's Assistant: Performs as Program Analysis. Evaluates the effectiveness of the program. Looks for ways to improve the program. Evaluates and helps design the pre and post test. Works with the EPA planning committee on future planning. Measures the success of the program. Assists and teaches classes as needed. Program Monitor: Monitors the program and measure of success. Acts as liaison between EPA and contractor. Assists with class room activities. Helps recruit students and coordinates with the EPA planning committee. Issues tokens and coordinates with the parents and students. Coordinates transportation for field trips. Students: 30 Seventh Grade students from 8 Philadelphia area Middle Schools Will be trained as Environmental Outreach Trainees. High School Mentors: Four High school mentors will mentor the students and assist the teacher and EPA officials in the running of the program. GENERAL Payments are due weekly because of contractual agreements made with the staff and students. To minimize additional administration on the contractor and EPA, invoices should be planned and budgeted as to minimize the number of invoices (bi-monthly versus weekly). The contractor will communicate with the EPA CO WAMs daily or as the volume of work dictates to discuss the progress of the assignment task(s). The contractor will, develop and maintain files supporting each task in the Work Assignment. The period of performance will be approximately two months. This procurement is being conducted under the Simplified Acquisition Procedures (SAP) FAR 13. This acquisition is a 100% set-aside for small businesses (SIC 8299 -- N.E.C. $5.0.) Firm Fixed-Price contract with anticipated award date on or about June 30, 1999. BASIS OF AWARD WILL BE ON LOWEST PRICE TECHNICALLY ACCEPTABLE. Written and facsmile quotations must be submitted by 4:00 p.m. Friday, June 25, 1999 to the ATTN: Denise T. Jones, 3PM10. Facsmile quotations can be sent to (215) 814-5211. Telephone requests will not be honored. The following clauses are hereby incorporated by reference: 52.204-3 Taxpayer Identification(June 1997) 52.213-4 Terms and Conditions -- Simplified Acquisitions (Other Than Commercial Items) (Aug 1998) 52.219-1 Small Business Program Representations (Oct 1998) 52.222-25 Affirmative Acton Compliance (Apr 1984) 52.227-14 Rights in Data -- General (Jun 1987)52.243-1 Changes -- Fixed Price (Aug 1987) The contract will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon receipt, the contracting officer will make their full text available. Also, the full text of any clause may be accessed electronically at this address: http/www.arnet.gov/far. See Note 1.*** Posted 06/14/99 (W-SN342425). (0165)

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