Department of Veterans Affairs Medical Center, 50 Irving Street, N.W., Washington, DC 20422

R -- ON-SITE RADIOLOGY TRANSCRIPTION SERVICES SOL 688-25-99 DUE 063099 POC Hazel A. France, Contract Specialist (202) 745-8660 fax (202) 745-8465 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR, Subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as Request for Quotation number RFP 688-25-99. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 97-10. The SIC code for this solicitation is 7338 with total revenues not to exceed $5 million. The small business size standard is 500 employees. This solicitation is set aside for small businesses. Contractor shall furnish on-site radiology transcription services at the Department of Veterans Affairs Medical Center, located at 50 Irving Street, Washington, DC 20422 in accordance with all terms and conditions of this solicitation The contractor will be responsible for transcribing imagingreports on-site into the VAMC Decentralized Hospital Computer System (DHCP) using a Lanier Dictation System and the Radiology Transcription Computer System within DHCP. Contract period is for six months from date of award with a six-month optional extension, subject to the availability of fiscal year funds. Contractor is required to have specialized experience and be regularly established in the business of Medical/Radiology transcribing services. The contractor shall perform all work pursuant hereto in accordance with the requirements and standards at the direction of the Imaging Service Administrator Officer, acting under the delegated authority of the Contracting Officer. The contractor shall provide transcriptionists with a minimum of two or more years of recent experience transcribing General Radiology and its sub-specialties: Ultrasound, Nuclear Medicine, Computerized Tomography, Magnetic Resonance Imaging and Vascular/Interventional Imaging. The material may be generated by as many as ten (10) authors, many of which have English as a second language, requiring the transcriptionists to adapt to variations in accents, speech patterns, tone, voice volume, notes and style of delivery, pronunciations and enunciation. Transcriptions are expected to produce a minimum of 1000 lines -- a line is defined as eight inches -- per eight (8) hour tour with a 98% transcription accuracy (per 100 words transcribed).Transcription services will be required Sunday through Saturday as scheduled:Transcription support from 9:00AM -- 5:30PM Eight (8) hour tour -- Monday through Friday with hour for lunch; Transcription support from 10:00PM -- 6:30PM Eight (8) hour tour -- Monday through Friday with hour for lunch, Transcription support from 12:00PM -- 8:30PM Eight (8) hour tour -- Monday through Friday with hour for lunch; Transcription support from 2:00PM until 6:00PM Four (4) hour tour -- Saturday, Sunday and Holidays. Turn around time for reports dictated between the hours of 8:00AM and 6:00PM Mondaythrough Friday are to be transcribed and entered into the DHCP computer system within two (2) hours. Reports dictated on weekends and holidays are to be entered into the DHCP computer system by the end of tour completion. Transcription services will be required for holidays. National Holidays are described as the ten holidays observed by the Federal Government. They are: New Year's Day, Martin Luther Kings' Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday. Transcription will be typed with single line spacing between paragraphs. Exact execution of Veteran Administration (VA) format is mandatory. The transcriptionists are responsible for correct spelling, including unfamiliar words, checking of medical dictionaries and reference sources when needed for distinguishing between similar sounding medical terms. All material isto be transcribed in the tense dictated. The transcriptionists are required to exercise judgment in discerning errors and omissions, which are administrative in or clerical in nature. Those errors, which are technical in nature, should be referred back to the dictator for clarification or correction. No abbreviations are to be used when typing final diagnosis and the nature of the operation and/or procedure. Abbreviations in the text are to be limited only to those commonly used in the laboratory values. The Contractor shall replace any transcriptionists found deficient in his/her performance as determined by the VAMC Imaging Service. Transcriptionists are required to initial off on all reports. Contractor shall perform all work pursuant hereto in compliance with all applicable Federal, state and municipal statues and in compliance with all applicable by-laws of the VAMC. The Contracting Officer in writing must authorize any additional work outside the scope of this contract. Failure to get that approval may result in the contractor not being compensated for that work. The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: workers compensation, professional liability insurance, health examination, income tax withholding, and-social security payments.The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employee of the contractor. Contractor guarantees total confidentiality of all VAMC records and information contained therein, and all other related materials. Firms to be considered must be within a 20-mile radius of this medical center. The terms of this contract provide for all or none, which means that the firm must be able to provide personnel for each tour of duty and these individuals must perform the entire contract period. Failure of the individuals to perform is cause for immediate default and termination of the contract. The following provisions apply to this solicitation: 52.212-1 Instructions to Offerors-Commercial, 52.212-3 Representations and Certifications-Commercial Item, 52.212-4 Contract Terms and Conditions -Commercial Items, and 52.212-5 Contract Terms and conditions including clauses incorporated by reference under Section (b) (6) 52.222-26, Equal Opportunity (E.O. 11246, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), 52.222-36 Affirmative Action for Handicapped Workers (29 U.S.C. 793), Buy American Act-Supplies (41 U.S.C.10) A written notice of award or acceptance of offer, mailed or otherwise furnished to the successful bidder within the time for acceptance specified in the offer shall result in a binding contract without further actions by either party. Offerors responding to this announcement shall submit an hourly price for each category along with the information required in 52.212-1 and a completed copy of provision 52.212-3 to VA Medical Center (688/90c), Room 1B112, 50 Irving Street NW, Washington, DC 20422 by June 30, 1999 at 4:30pm local time. Faxed bids will be accepted. All responsible sources will be considered. Posted 06/14/99 (W-SN342518). (0165)

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