U.S. Nuclear Regulatory Commission, Division of Contracts, Attn: Linda Wise MS-T-7I2, Washington, D.C. 20555

U -- EMERGENCY DIESEL GENERATOR COURSE SOL RS-HR-99-289 DUE 071999 POC Contact Point: Paulette Smith, Contract Specialist, 301-415-6594 (phone)(301)415-8157 (fax) 17. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. Proposals are due on 7/19/99 by 3:30 pm at the U.S.N.R.C., Division of Contracts and Property Management, M/S T-7-I-2, Wash., DC 20555. Solicitation No. HR-99-289 herein is a Request for Proposal (RFP). This RFP is for full and open competition and the SIC code is 8999. The Nuclear Regulatory Commission (NRC) intends to issue a Commercial Item, Firm Fixed Price, Delivery Order Contract for providing instruction for a training course entitled, "Emergency Diesel Generator Course." The period of performance will be one (1) year with four (4) one year optional periods. The contractor shall be required to furnish personnel, facilities, instructional materials and services to prepare and teach the "Emergency Diesel Generator" course (hereinafter referred to as EDG) as ordered by the NRC using the current NRC EDG course materials. This course is to provide NRC inspectors and supervisors with technical information and hands-on experience in the operation and maintenance of EDGs with primary emphasis on EDGs used at commercial nuclear power facilities. The course will improve their ability to conduct in-depth inspections and design reviews to determine whether or not such components meet applicable codes and standards. The contractor's training facility must be capable of providing students with hands-on experience in various aspects of EDGs. The NRC reserves the right to visit the offeror's training facility prior to contract award. ORDERING INFORMATION-The exact dates of course presentations and geographic location will be mutually agreed upon by the contractor and NRC Project Officer at least 60 days before each course. Confirmation of time, date, place and cost will be by delivery order placed by the NRC Project Officer. Additional courses may be ordered if warranted by student demand. Should the NRC determine no later than 30 calendar days prior to the start of a course that the need is insufficient to conduct the training, the NRC may reschedule or cancel the course presentation by written notification to the contractor without obligation to the Government. KEY PERSONNEL-Course instructors must have expertise in providing course instruction to, and supervising the activities of, individuals who have little experience in operation of EDGs to ensure applicable safety requirements are met. As a minimum, the instructors having the following areas of diverse experience and expertise are required: a) practical experience as an instructor in a classroom and hands-on laboratory setting with EDGs, b) practical experience performing maintenance on multiple types of emergency diesel generators, and c) practical experience with various performance operational tests on multiple types of EDGs. The course instructors must have broad experience in both four-stroke and two-stroke type EDGs and a demonstrated understanding of the regulatory issues dealing with EDGs used at commercial nuclear power facilities. The project manager and the course instructors shall be considered key personnel under this contract and will need the NRC project officer approval to replace. The NRC Key Personnel Clause 2052.215-70 shall be added to the resultant contract. COURSE-The course is to include instruction on: the theory of operation of both four-stroke and two-stroke EDGs; differences in design and operation of major four-stroke and two-stroke EDG vendors; application of four-stroke and two-stroke EDGs including principles and techniques used in selecting the appropriate diesel generator for a given service; theory of operation of hydraulic and electrical governors including the principles of various standard hydraulic and electric governors; theory of operation of Air Intake and Exhaust system, Engine Lube Oil system, Engine Cooling system, Air Start system, Fuel Oil system, and the Diesel engine and Generator controls; principles of operation of EDGs; engine alarms including alarms commonly found on four-stroke and two-stroke applications; maintenance required by vendor and/or federal regulations; techniques of troubleshooting EDGs; methods of measuring the operational performance; experience with and case histories of EDG problems and failures at commercial nuclear facilities; typical EDG technical specifications; typical EDG regulatory requirements such as regulatory guides, IEEE standards, NRC Generic Communications, Information Notices and Generic Letters; and exercises including but not limited to: preparation for and start up, loading the electrical generator, including paralleling operations with an electrical system, shutdown and post operation system operation, and routine maintenance operations. Each course presentation shall be approximately 40 hours (5 days) in duration. Class hours shall typically be 8:00 am-5:00 pm each day, allowing 1 hourfor a lunch break. Approximately 7 hours of instruction time is available per day. Breaks shall be provided at a frequency of approximately 10 minutes following each hour of instruction. Course objectives shall be accomplished through a combination of lectures, discussions, films, demonstrations, and field exercises providing hands-on experience in the various aspects of EDGs. The NRC reserves the right to supplement course presentations with NRC technical experts, if available. The NRC Project Officer will notify the contractor in advance of the course presentation if technical experts will be used. The offeror shall also be responsible for course development, presentation, and other requirements as follows: 1) provide a detailed course schedule including a breakdown of course topics and time to be spent on each topic. The offeror shall also be required to review and update the current NRC EDG course student manual and instructor manual which were last reviewed and updated in May 1998. Particular emphasis in the review shall be concentrated in the area of regulatory requirements, issues and references which are contained in Chapter 8.0 entitled, "Diesel Generator Applications," and the Appendices of the current text. If EDG course presentations or materials are revised, the offeror shall make appropriate revisions to the EDG course Student Manual during the term of the contract, and 2) provide training materials for student use during the course which shall include learning objectives for each chapter/section. Each student shall be provided with a copy of the Student Manual. Applicable NRC generic communications (regulatory guides, information notices, generic letters, and NRC inspection manual) necessary to support the review and update of the student and instructor manual can be obtained via or are available on the NRC INTERNET website index at (http://www.nrc.gov/NRC/INDEX/index.html). Students shall also be provided with copies of important visual aids used during the course presentations and copies of applicable case studies. MATERIALS-The NRC has a Student manual, Instructor Manual, and examination questions which have been developed for the "Emergency Diesel Generator" course. The contractor may utilize the NRC's manuals/examination questions which meet the minimum requirements for the EDG course. The manuals/examination questions are available for all offerors by request to Paulette Smith, Contract Specialist, at (301) 415-6594. The contractor shall provide training materials for each student including the following: 1) a student manual which includes learning objectives for each section (learning objectives shall be used for development of the course exam, 2) a copy of relevant industry standards and NRC Regulatory Guides and policy documents relevant to the subject matter, 3) a copy of relevant view graphs used during the course presentation and not already provided in the student manual, 4) applicable case histories, and 5) all handouts, i.e., material not included in the student manual. The use of handouts shall be kept to a minimum and shall represent material that could not have been incorporated in the student manual prior to the start of the course. If any of the course material is revised, the contractor shall provide a copy of the revised materials to the NRC Project Officer along with a copy on electronic media compatible with the NRC's computer software. Approximately 12-15 sets of student materials will be required for each course. EXAMINATION REQUIREMENTS-The contractor shall develop examinations and evaluate the student's performance by means of a written examination to verify that they have attained the proper level of understanding of the course material. The examination shall consist of twenty-five (25) questions based on the learning objectives in the student course manual. The majority of questions shall be multiple choice with four possible answers and only one correct answer. Responses such as "Some of the Above," and "All of the Above," shall not be used as a response to an examination question. No questions shall be True/False format. No more than five (5) questions shall be phrased requiring a negative response, i.e., "Which of the following is incorrect?" Any such question shall emphasize, by capitalization and underline or bold type the negative element, e.g., NOT or NOT. Examination for courses after the first course shall not repeat more than 50% of the questions used on a previous course examination. Prepare, administer, proctor, and grade the examination. Develop, provide and grade reexaminations, as required, for students who do not demonstrate a sufficient understanding of course material (70% or higher). Reexaminations shall not repeat more than 50% of the questions used on the previous course examination. Reexaminations shall utilize the examination to be administered during the next course and will be administered by NRC personnel for students requiring another examination. If requested, the contractor shall provide an equivalency examination during the time of each course presentation to the NRC Project Officer for a student who desires to validate their understanding of the course material. The equivalency examinations will utilize the examination to be administered to the next course and will be administered to the students by NRC personnel. The NRC Project Officer will coordinate administering reexamination and equivalency examinations and, within five (5) days after the examinations, return them to the contractor for grading. Whenever possible, these examinations will be given on the examination day for a scheduled course. FACILITIES-Facilities shall be large enough to comfortably accommodate a class of approximately 12-15 students sitting at tables large enough to hold 3-ring binders and several other references. The NRC reserves the right to inspect the facilities for adequacy. NRC has no facility to support this course so the course must be held at the contractor's facility. The contractor is responsible for providing all other equipment and materials needed for the presentation for both the contractor's designated training facility. TRAVEL-No travel expenses will be associated with course presentations to be conducted at the contractor's training facility. The cost of travel for any subcontractors used for training at the contractor's facility is to be included in the course delivery cost. The contractor is responsible for transportation for all students between the training site and any field exercises or demonstrations. DELIVERABLES-1) The contractor shall provide each student a copy of the student manual in one or more appropriate sized 3 ring binders. The contractor shall deliver all course materials for a specific course to the designated training site or location prior to the start of each training session. At the conclusion of the course the contractor shall collect, package and ship the student manuals and any other material distributed during the course to each student's work address, 2) For contractor facilities, the contractor shall provide to the NRC Project Officer a map of the locality where the contractor proposes to conduct the course, clearly showing the training facility and a list of approximately five (5) lodging facilities located within a reasonable distance of the training site with prices (including any applicable taxes) within the government per-diem limit for the locality. The contractor shall verify and update this information annually, and 3) deliver computer discs which contain the written materials developed for the course after final approval by the NRC Project Officer. The discs shall be in a WordPerfect 8 or ASCII format. Copies of visual aids used during the course shall also be provided. REPORTING REQUIREMENTS-The contractor shall provide the NRC with the following reports: 1) Course Presentation Report to be submitted within 30 days of completion of a course presentation. This report shall contain: a) A cover letter report discussing accomplishments, problems, and recommendations for improvements. The recommendations shall consider the student evaluations, b) Original examination booklets and graded answer sheets (original plus one copy) and a summary of student results including class average and standard deviation, c) Original student evaluations (original plus one copy), and d) Original student information sheets providing the student's name, business address, business phone number, name of immediate supervisor, and date of the course. 2) Final Report to be submitted thirty (30) days prior to the end date of the contract along with any government furnished materials. The report shall contain as a minimum: a) A technical report of the work completed; b) Any problems or delays encountered and their solutions; and c) Recommendations for course improvements. The contractor shall submit one (1) copy of the final report to the Project Officer and one (1) copy to the Contract Specialist. OPTIONAL REQUIREMENTS-a) The contractor may be required to modify all or part of the training materials for the course presentations at the direction of the NRC Project Officer during the term of the contract, and b) the NRC may request the contractor to develop and present any additional specialized course or seminar related to those in this statement of work during the period of the contract performance (estimate level of effort of 400 hours for professional and 100 for non-professional work). A specific contract modification shall be issued for these optional requirements and any travel expenses associated with this work. PROPOSAL REQUIREMENTS-PRICING-This is a five (5) year contract (base period of one (1) year and 4 one-year options). The offeror shall submit an overall cost proposal for the entire period of performance (base period and option years). It is estimated that two (2) courses per year will be ordered. Additional courses may be ordered if warranted by student demand. All offerors shall include a detailed cost breakdown on separate line items on SF 1411, or similar format, for the following: 1) cost of each course (including the cost of the course presentation report as stated above in the "Reporting Requirements" section). Offerors shall provide a fixed unit price which shall include all costs for labor, travel, and fee, 2) cost for course updating and review (a one-time charge), 3) cost for specialized course development and presentation (offeror shall provide data based on the estimated 400 professional and 100 non-professional hours estimated in "Optional Requirements" section and fixed hourly rates), and 4) cost of the Final Report. EVALUATION FACTORS-In accordance with FAR Clause 52.212-2(a), the following factors shall be used to evaluate offerors: COST-To be considered for an award, the proposed cost must be realistic and reasonable. Although cost is a factor in the evaluation of proposals, technical merit in the evaluation criteria set forth below is a more significant factor in the selection of a contractor. The evaluation factors are: 1) Qualification of Contractor Personnel- Subtopics: a) Knowledge, skills, ability, and experience of subject matter described above (based upon formal training, education, specific jobs and position experience) (10 pts), and b) Instructional Experience: Quantity and quality of directly related teaching experience (10 pts); 2) Corporate Experience and Past Contractor Performance (20 pts), 3) Training Approach (20 pts); 4) Facilities and Equipment (15 pts); and 5) Technical Approach (25 pts). For Qualifications and Experience of Contractor Personnel, the offeror shall identify all key personnel, including backup personnel, to be utilized in the performance of any resulting contract. Discuss: 1) current and planned availability of all proposed key and backup personnel. 2) include resumes for all key and backup personnel (including all instructors) to be utilized in the performance on any resulting contract. Include educational background; training background; teaching experience specific to training professional employees in emergency diesel generator operations and associated maintenance. Also, include experience in designing and developing customized training objectives and materials. Resumes shall be directed to the specific needs of the contract and not be general in nature. Claims of postgraduate or equivalency degrees from other than accredited US colleges and universities shall be supported by the written acceptance by an accrediting source. Related experience (ie, military experience, regulatory experience, and non-nuclear commercial industry experience) shall be clearly identified and its relationship to commercial nuclear experience explained in the resume. Resumes shall include recent and relevant contracts experience of key personnel (including contract numbers, points of contact with telephone numbers and other relevant information). The offeror shall also identify any former NRC employees that may be utilized in the performance of the contract and their NRC employment history. To demonstrate Corporate Experience and Past Contractor Performance, the offeror shall: 1) Describe, in detail, corporate qualifications and experience in performing the same or similar work required in this solicitation which the firm and any of its proposed subcontractors have performed over the past 5 years; 2) Provide contracts (minimum of 3) for the same or similar services and references (including contract numbers, points of contact for technical and contractual with recent telephone numbers, value of contract and term of contract; and 3) List any current commitments with other organizations, Government and/or commercial, for the same or similar effort. For Training Approach, the offeror shall 1) describe the approach to training using the existing course information, including method of classroom presentation and hands-on laboratory sessions; 2) describe the use of movies, videos, view graphs, and other visual aids and classroom discussion during training; and 3) describe how the course will utilize the training equipment and mockups described in Facilities/Equipment below, and include extent of actual hands-on training using this equipment. NRC reserves the right to a pre-award visit to the offeror's facilities to observe the personnel in a real-time training session. Advance notification will be made to the offeror about the visit. For Facilities/Equipment, the offeror shall 1) provide for each subject area required above a description of the equipment or mockups that the contractor shall utilize to provide training, and describe what capabilities the facilities have such a Posted 06/17/99 (W-SN343945). (0168)

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