United States Air Force, Air Education and Training Command, Randolph AFB Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525

U -- GIRLS SOFTBALL CAMP SOL F41691-99Q0381 DUE 062599 POC Traci Conner, Contract Specialist, Phone 210-652-5171, Fax 210-652-7486, Email traci.conner@randolph.af.mil -- Ernesto Cruz, Contract Specialist, Phone 210-652-5171, Fax 210-652-7486, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=R&;ProjID=F41691-99Q038 1&LocID=464. E-MAIL: Traci Conner, traci.conner@randolph.af.mil. DESCRIPTION: The 12th Contracting Squadron at Randolph AFB, TX intends to award a firm fixed-price Purchase Order pursuant to FAR 13.6 to a contractor for conducting up to twenty Girls Softball camps at various US Air Force Bases and overseas. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ), Solicitation No. F41619-99Q0381. The solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 97 _ 11. This acquisition is 100% set aside for small business concerns, utilizing the Size Standard in FAR Part 19 under Standard Industrial Code (SIC) 8322, and the Business Size Standard is $5.0 million. The contractor shall furnish all labor, personnel, equipment, supervision and other equipment necessary to perform and complete the following requirement: SPECIFICATION OF SERVICE: a. Contractor must maintain a minimum ratio of one instructor for every twelve participants. b. Conduct up to 20 weekly (5-day, 4-hour each day) softball camps at various Air Force bases throughout the continental United states and in overseas locations for up to 20 9-14 year-old girls at each camp from June 1999 through 1 September 2000. Instruction must focus on skill development and having fun. Skill development will focus on batting, pitching, defense, base running, and game strategy. c. The government will provide at least one safe playing field at each host site. d. Contractor will bring all supplies and equipment (i.e. bats, balls, catcher_s equipment), though participants will be encouraged to bring their own personal equipment (i.e. bats, gloves). e. The government will be responsible for taking registration information of attendees and providing coolers of cold water for participants. f. HQ AFSVA/SVPAC will issue Invitational Travel Orders (ITO), until 30 September 1999, to each individual instructor employed by the contractor. Effective 1 October 1999, ITOs will no longer be authorized and this requirement will be modified to reflect new procedures concerning travel by contractor and contractor employees. PROFESSIONAL REQUIREMENTS OF CONTRACTOR: a. Has operated a commercial softball camp business for at least 3 years. b. Has experience with conducting softball camps in more than one state; prefer to have international instructional experience. c. Has liability insurance coverage of at least $1 million. d. Has the capability to conduct up to three softball camps at different locations at the same time. e. Has ability to make changes in the program to accommodate special requests from host site (i.e. conduct clinic for volunteer coaches) at no additional cost to the government. f. Has ability to communicate effectively with parents and youths. PROCESS AND PROCEDURES FOR PERFORMING DUTIES: a. Coordinate logistical requirements with host site project officers once HQ AFSVA/SVPAC, San Antonio Texas, has determined the schedule. This includes time of camp each day, location of camp, etc. b. Once host site has determined a specific number of participants, contractor must identify qualified instructors/coaches to meet the ratio requirement. c. Travel itineraries will be coordinated through HQ AFSVA/SVPAC. Airfare or ground travel (using a personal vehicle) to and from the host site, whichever is more advantageous to the government, will be paid by HQ AFSVA/SVPAC. HQ AFSVA/SVPAC will purchase any airline tickets using the best early-purchase commercial fares and provide them to the contractor. All other expenses will be the responsibility of the contractor (i.e. passports, hotel accommodations, rental car, meals). d. Skill development techniques are to be instructed at all times with safety in mind. A wide range of drills and other activities should be included in the daily itinerary to ensure participants learn the game and have fun. Place of performance is as indicated below. Desired delivery is seven days after receipt of award. The contractor shall invoice and receive payments for actual camps performed. The invoices shall be sent to: HQ AFSVA/SVPAC, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138. Payment of invoices will be made by 11 WG/FMFA-P, 1430 Air Force Pentagon, Washington, DC 20330-1430. The estimated completion date of all requirements listed is September 2000. The following FAR clauses and provisions apply to this requirement which can be viewed through Internet access at the AF FAR Site, http://farsite.hill.af.mil.: 52.212-1, Instructions to Offerors -- Commercial Items (Aug 98). 52.212-3, Offeror Representations and Certifications- Commercial Items, (May 99), 52.212-4, Contract Terms and Conditions-Commercial Items (Apr 98); FAR 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders -- Commercial Items (Jan 99); as do the following FAR clauses cited therein: 52.222-26, Equal Opportunity (Feb 99); 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (Apr 98); 52.222_36, Affirmative Action for Workers with Disabilities (Jun 98); 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (Jan 99); 52.222-41 (Wage Determination No.___________, Dated___________ applies (NOTE: THIS REQUIREMENT IS BEING IASUED WITHOUT THE WAGE DETERMINATION REQUIRED BY THE SERVICE CONT RACTR ACT OF 1965, AS AMENDED (1984). SUCH WAGE DETRMINATION, IF ANY, WILL BE ADDED HERETO BY AMENDMENT),52.222-42 (Statement of Equivalent Rates for Federal Hires),52.225-3 (Buy American Act-Supplies), 52.232-33 (Payment by Electronic Funds Transfer-Central Contractor Registration), 52.233_3 (Protest After Award) and 52.252_2 (Clauses Incorporated by Reference) . Referenced Wage Determination will be made available upon request. Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 99): DFARS 252.225-7001; Buy American Act and Balance Payment Program (Mar 98); 252.204-7004, Required Central Contractor Registration (Mar 98). OFFERORS ARE ENCOURAGED TO SUBMIT COMMERCIAL LITERATURE DESCRIBING THEIR OPERATIONS. OFFERORS MUST PROVIDE INFORMATION ON THEIR PAST PERFORMANCE TO INCLUDE CONTRACT OR ORDER NUMBERS, REFERENCES (NAMES) AND PHONE NUMBERS. OFFERORS MUST ALSO SUBMIT A TECHNICAL PROPOSAL DESCRIBING PROCEDURES FOR CONDUCTING THE CAMPS AT THE DIFFERENT LOCATIONS LISTED. THE GOVERNMENT WILL MAKE AN AWARD TO THE RESPONSIBLE OFFEROR WHOSE OFFER CONFORMS TO THIS REQUIREMENT AND IS CONSIDERED TECHNICALLY ACCEPTABLE, CONSIDERING PRICE AND PAST PERFORMANCE, AS FOLLOWS: 1) A DECISION ON THE TECHNICAL ACCEPTABILITY SHALL BE MADE. ONLY THOSE OFFEROS DETERMINED TO BE TECHNICALLY ACCEPTABLE WILL BE CONSIDERED FOR AWARD. 2) ALL TECHNICALLY ACCEPTABLE OFFERORS WILL THEN BE RANKED BY EVALUATED PRICE. 3) FINALLY ALL TECHNICALLY ACCEPTABLE OFFEROS WILL RECEIVE A PAST PERFORMANCE RISK ASSESSMENT RATING OF LOW, MODERATE, HIGH OR NOT APPLICABLE. 4) IF THE TECHNICALLY ACCEPTABLE LOWEST EVALUATED PRICE OFFEROR HAS RECEIVED A LOW PAST PERFORMANCE RISK RATING, THIS OFFEROR_S QUOTE REPRESENTS THE MOST VALUABLE ACQUSITION AND AWARD SHALL BE MADE TO THIS OFFEROR. THE FOLLOWING FACTORS WILL BE USED TO EVALUATE QUOTES: (1) PRICE (2) ABILITY TO PERFORM AND (3) PAST PERFORMANCE. THE GOVERNMENT RESERVES THE RIGHT TO AWARD A PURCHASE ORDER TO OTHER THAN THE TECHNICALLY ACCEPTABLE LOWEST EVALUATED PRICE OFFEROR IF THAT OFFEROR IS JUDGED TO HAVE A MODERATE OR HIGH PERFORMANCE RISK RATING. Offer must be sent to the Purchasing Agent above not later than 25 Jun 99 and should reference the Solicitation listed above. OFFERORS MUST INCLUDE WITH THEIR PROPOSAL A COMPLETED COPY OF THE PROVISION 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. Award will be made on or about 30 Jun 99. Effective 1 Jun 98, contractors must be registered in the Central Contractor Registration (CCR) prior to receiving any contract award. You can register in the CCR by calling 1-888-227-2423, or via the Internet at http://ccr.edi.disa.mil. All responsible sources may submit an offer, which, if timely received, will be considered by the office. For more information contact Ernesto E. Cruz at (210) 65205176 or email ernesto.cruz@randolph.af.mil Place of performance is at the following Air Force Bases 1. Ellsworth SD 2. Holloman NM 3. Offutt NE 4. Anderson GU 5. Mildenhall UK 6. Edwards CA 7. Hill UT 8. Los Angeles CA 9. McChord WA 10. Vandenberg CA 11. Davis-Montham AZ 12. Minot ND 13. Lajes Azores 14. Aviano IT 15. Lakenheath UK 16. Kelly TX 17. Kirtland NM 18. Robins GA 19. F.E. Warren WY 20. Bolling DC Posted 06/18/99 (D-SN344774). (0169)

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