Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- EST TRAINING EVENT DUE 070899 POC Bettye Hammond, phone 214-880-7069, fax 214-880-7077 The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor who can provide The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, catering, and meeting space for an AmeriCorps*VISTA Early Service Training (EST). The event will occur August 18-20,1999 with training beginning on the afternoon of Day 1 and concluding by noon on Day 3; (1/2 day, full day, 1/2 day formula). Facility must have general session room to accommodate up to 225 persons classroom style and up to four (4) breakout rooms which can accommodate 25 people each. Water and glasses must be provided at all times in all meeting areas. Event will require sleeping space for up to 113 double occupancy rooms with access to individual beds or equivalent. Also space for up to 6 single occupancy rooms per night. The specific meeting requirements are as follows: DAY 1 -- A registration space with four (4) six-foot skirted tables to accommodate a flow of registrants from 8:00a until 12:30p. A general plenary session room set classroom style for up to 225 people with table at front to accommodate speaker's needs, including podium. One breakout room to accommodate up to 100 persons(classroom style, & four additional breakout rooms to accommodate up to twenty-five (roundtable style). Each breakout room to have the following; Audio-visual needs include an overhead projector, projection screen (70 x 70),an extension cord, 2 flip charts/easels and a lavaliere microphone.( TV/VCR needed in 100 person breakout room today only) Afternoon beverage break. Dinner served in the evening buffet style. DAY 2 -- Hot breakfast, lunch, and dinner, all served buffet style. Meeting space and audio-visual will be the same as Day 1. Morning and afternoon beverage breaks, same as day 1. DAY 3 -- Meeting room space to accommodate 225 persons for plenary session 8:00-11:30am.Hot breakfast, morning break and brown bag lunch by 11:00 a.m. Audio/visual needs will be the same as day 1 plenary. All activities will conclude by 12:00 p.m. To be considered, bids must include the following information: (1) Per night sleeping room rate for single and double or triple occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1; breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 and breakfast/brown bad lunch with a mid-morning beverage break on Day 3. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event; and food costs for participants not staying at hotel; (4) Charges for meeting space (prefer complimentary meeting room space based on total lodging nights and total meal expenses); and individual items ofaudio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7) reduced costs for staff requiring lodging on-site, based upon number of overnight guests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American disabilities Act (ADA) requirements. Price quotes due at the above office NLT 7/08/99. Only facilities within the New Orleans, Louisiana commuting areas need apply. Submit bids to: Bettye Hammond, CNCS, 1999 Bryan Street, Suite 2050, Dallas, TX 75201. Phone 214-880-7069, FAX: 214-880-7077. Posted 06/23/99 (W-SN346432). (0174)

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