DFAS-IN Central Procurement, 8899 E 56th St, Indianapolis IN 46249-0240

J -- MAINTENANCE OF MAILMOBILES, TRAILMOBILES AND GUIDANCE SYSTEMS SOL MDA260-99-Q-0009 DUE 071699 POC Contact Point, Carol Pye, Contract Specialist, 317-510-4703/Jerri L. Stang, Contracting Officer, 317-510-4702 This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number and a statement that the solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. This acquisition is non-restrictive; the standard industrial classification code is 7629; the small business size standard is $3.5 million. The contract period covers a base year, 10/1/99 -- 9/30/00 plus two option years, 10/1/00 -- 9/30/01 and 10/1/01 -- 9/30/02. Base year: line items 0001 thru 0004; 0001 -- quarterly preventive maintenance of 3 mailmobiles, 3 trailmobiles and guidance systems in accordance with attached specifications; 0002—refresh guidepath systems semiannually in accordance with specifications; 0003 -- lay new guidepath in accordance with specifications; 0004 -- emergency maintenance OPPM in accordance with specifications. Option year 1: line items 0005 thru 0008, descriptions same as above, respectively. Option year 2: line items 0009 thru 0012, descriptions same as above, respectively. Statement of Specifications: 1. General. 1.1 The contractor shall maintain, service and repair three (3) Bell & Howell Mailmobiles, Model 9100b, three (3) trailmobiles and guidance systems, consisting of approximately 7,250 total feet on 2nd and 3rd floors of building. Guidance systems include stop codes, annunciator codes and arrival signals. 1.2 Contractor personnel performing required maintenance and repairs shall be licensed repair technician(s) and comply with safety specifications in the following: Title 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards, and 1960, Basic Program Elements for Federal Employee OSH Programs and Related Matters (available at www.access.gpo.gov/nara), and DOD 6055.1, Safety and Occupational Health Policy for the Department of Defense (available at http//web7.whs.osd.mil/dodiss/instruct2.htm). 2. Definitions: 2.1 POC -- Point of Contact; 2.2 OPPM -- Outside the Primary Period of Maintenance; 2.3 PPM -- Primary Period of Maintenance; 2.4 CO -- Contracting Officer; 2.5 PM -- Preventive Maintenance; 2.6 OSH -- Occupational Safety and Health. 3. Government Furnished Property and Serices: 3.1 The government shall provide access to theequipment for regular and scheduled repairs; 3.2 The government shall provide the names and phone numbers of employees authorized to report, schedule, and accept repair and maintenance work and those authorized to approve work performed OPPM. 4. Contractor Furnished Items: 4.1 Contractor shall provide travel, labor, parts, equipment and material for inspection, cleaning, lubrication, adjustment of equipment and guidance systems, and repair of damage due to normal wear and tear. 4.2 contractor shall furnish a POC and telephone number for the purpose of reporting operating problems and scheduling issues related to maintenance and repair services. 5. Specific Tasks: The contractor shall maintain equipment in accordance with manufacturers specifications. This shall include the following: 5.1.1 Perform quarterly preventive maintenance (PM) service and ensure equipment is fully operational upon completion of service. 5.1.2 Perform on-call repairs and ensure equiupment is fully operational upon completion of service. 5.1.3 Contractor shall ensure replacement parts, adjustments, and service performed and/or provided meet or exceed original equipment performance requirements. 5.1.4 Perform relocation of three (3) stop indicator codes during regularly scheduled PM (quarterly), not to exceed 12 per year, at no additional cost. 5.2 Contractor shall refresh essentially invisible fluorescent guidepath which shall be compatible with Bell & Howell C-series Mailmobile ultraviolet light/photoelectric sensor tracing system currently installed in mailmobile machines. 5.2.1 Refresh guidepath includes replacement of both temporary and permanent stop indicators. 5.2.2 Refresh guidepath allows up to a 10% length deviation of existing guidepath and/or relocation of stop indicators and arrival codes at no additional charge when scheduled as part of the semi-annual refresh guidepath. 5.3 Contractor shall install new guidepath, not to exceed 2000 feet. New guidepath shall include necessary stop codes, indicator codes, and arrival signals. 6. Delivery or Performance: 6.1 Equipment and guidance systems are located at Defense Finance & Accounting Service -- Indianapolis Center, 8899 East 56th Street, Indianapolis, IN 46249. Repairs will be performed on-site. 6.1.1 PPM is between 6:30 a.m. and 4:00 p.m., Monday through Friday, exclusive of government holidays. 6.1.2 The contractor shall report to designated site within 24 hours of notice. Malfunction willbe corrected within 8 PPM hours following arrival unless otherwise authorized by the appropriate official. 6.1.3 Contractor shall submit PM and refresh guidepath schedules to the Contracting Officer (CO) for approval within 10 days of contract award. 6.1.4 Work performed OPPM shall be approved by one of the following: 6.1.4.1 Central Mail Manager, Mr. Gonzalez; 6.1.4.2 Deputy Director for Logistics Administration, Mr. Glover; 6.1.4.3 Chief, Logistics Administration Branch, Mr. Grippaldi. 6.2 Contractor shall respond to unlimited on-call repairs, and ensure equipment is fully operational and conforms to requested service upon completion of repair. 6.3 The servicing technician shall deliver a signed, dated, detailed service order of work accomplished during regular scheduled PM and on-call repair covered under normal maintenance, to an appropriate official of DFAS-IN for acceptance. 6.4 Guidepath refresh will be performed semi-annually and shall include stop codes, indicator codes and annunciator codes. 6.4.1 Refresh guidepaths shall be subject to acceptance by the appropriate government official. 6.4.2 Alteration of guidepath layout involving length deviation of up to 10% and/or relocation (removal and install) of stop indicators and arrival indicators required at the time of refresh will be at no additional charge. 6.5 Contractor shall lay new guidepath. 6.5.1 New guidepath shall include required stop indicators and codes and annunciator codes. 6.5.2 New guidepath shall be subject to acceptance by the Government. 6.5.3 Contractor shall complete unlimited requirements to install new guidepath(s) within limits specified herein. This does not preclude the 10% allowance to change the path during the semi-annual refresh of up to 700 feet. 6.6 Work performed outside the PPM will be approved by a government official authorized to approve, schedule, and accept work performed by the Contractor prior to being performed. 6.7 Relocations or removal of additional stop indicators, not covered elsewhere herein shall be scheduled as new guidepath except when scheduled as part of the semi-annual refresh guidepath. (End of Specifications). The following provisions applies to this acquisition: 52.212-1, Instructions to Offerors-Commercial; Evaluation procedures will be based on price and compliance with specifications; Include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Items with offer. The following clauses applies to this acquisition: 52.212-4, Contract Terms and Conditions-Commercial Items; 52.212-5(b), Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.217-5, Evaluation of Options; 52.217-9, Option to Extend the Term of the Contract. All responsible contractors may submit an offer and must be CCR registered. No telephone requests for solicitation packagae will be accepted. Questions and requests may by submitted via faxing to 317-510-4698. Offers are due 7/16/99, 3:00 p.m. Central Time. Posted 06/25/99 (W-SN347249). (0176)

Loren Data Corp. http://www.ld.com (SYN# 0059 19990629\J-0009.SOL)