Contracting Section USCG Aircraft Repair & Supply Center, Elizabeth City, NC 27909-5001

J -- OVERHAUL OF C130 ENGINE AIR STARTERS SOL DTCG38-99-R-H000021 DUE 061299 POC Nancy DeBerry, Contract Specialist, (252)335-6291 or Martha Hebrew, Contracting Officer, (252)335-6557 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; firm-fixed-price proposals for overhaul of the following items are being requested and a written solicitation will not be issued. Solicitation number DTCG38-99-R-H00021 is being assigned to this procurement for tracking purposes only and this synopsis/solicitation is being issued as a Request for Proposal (RFP). The incorporated clauses and provisions are those in effect through Federal Acquisition Circular 97-11. The Standard Industrial Code (SIC) is 3728 and the size standard is 1000 employees. The Coast Guard intends to negotiate and award on a limited basis; either to the Original Equipment Manufacturer, Parker Hannifin or its authorized distributors. Anticipate award of one contract for a maximum period of one year. Firm-fixed prices are requested for overhaul of the following: Engine Air Starters, NSN 2995-01-329-6341, P/N 36E165-2QC; estimated quantity of 80 each. This quantity is estimated only and delivery orders will be issued as needs arise. Offerors are also required to propose a flat rate scrap charge in the event items are determined "Beyond Economical Repair". Overhaul shall be accomplished in accordance with the Original Equipment Manufacturer's specifications and procedures. Offerors must possess a current FAA certification or OEM certification to perform the required overhaul services and must provide proof of these certifications with the proposal. The Coast Guard does not own, nor can it provide drawings or specifications for these items. Offerors must have access to all current maintenance rework manuals and performance/test/acceptance criteria to ensure that equipment is reworked in accordance with the applicable specifications listed above. The firm-fixed prices proposed are to include ALL parts and labor required to overhaul the specified components high cost replacement parts or corrosion WILL NOT justify renegotiation. Firm-fixed-prices do not include components received that indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage. Components received in the above listed conditions will be negotiated on a case by case basis, after notification to the Contracting Officer of such condition. Nonreworkable items replaced during overhaul shall be disposed of as scrap in accordance with the manuals and specifications listed in this document. Should any of the reparables be determined "Beyond Economical Repair", the contractor shall immediately notify the Contracting Officer and await disposition instructions. The contractor will be entitled to the flat rate scrap charge specified in the award document. Offerors' proposals are to include a delivery schedule; however, delivery shall be no later than 30 days after receipt of material at the contractor's facility for any shipments. Earlier deliveries are acceptable and desired at no additional cost to the Coast Guard. Inspection and acceptance shall be performed at destination by USCG ARSC Quality Assurance personnel. Fob point shall be destination. Packaging of the items for return shipment shall be in accordance with "Best Commercial Practices" with the following exceptions: (1) Each part/component shall be individually packed in a separate envelope, box, carton, or craft suitable for transshipment. The container shall be packed and labeled for shipment via land, air or sea; (2) Each individual container shall be labeled on the outside and each individual part/component shall be labeled on the inside with National Stock Number, Part Number, Serial Number, Quantity, Nomenclature, Line Item Number, and if applicable, the Delivery Order number. DD250s and Certficates of Conformance shall be placed on the outside of individual containers; (3) Internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year; (4) Packaging material shall NOT consist of popcorn, shredded paper, styrofoam of any type, or peanut packaging. The Aviation Computerized Maintenance System (ACMS) is a computerized system used to record maintenance of aircraft components and assemblies. The contractor's responsibilities within ACMS consist of submission of required forms, as outlined herein. All components contained in this contract are flight critical and as such are serial-number tracked, and upon receipt at the contractor's facility, include a Significant Component History Record (SCHR) and a Component Repair Record (CRR). The contractor shall verify the SCHR and CRR, and ensure they correspond with the component part number and serial number. All discrepancies shall be reported to the Contracting Officer prior to any work being performed. Sample CRR forms are provided as Attachment 6. The contractor shall complete the CRR and submit the form as specified herein. The contractor shall maintain a copy of each completed CRR for a period of ninety (90) days. The SCHR accompanying an item shall be updated upon completion of work, and shall be returned with the unit. Three legible copies of the CRR are to be distributed as follows: One (1) copy shall be attached to the original invoice. One (1) copy shall be placed inside the shipping container with the reworked component. One (1) copy shall be mailed to the following address: Commanding Officer U.S. Coast Guard Aircraft Repair & Supply Center Attn: Code 3200 (Tracking Entry) Elizabeth City, NC 27909-5001 A Certificate of Conformance in accordance with FAR 52.246-15 is required for each repaired item. Copies of packing slips and the Certificate of Conformance shall be affixed to the outside of the shipping container. The contractor will also be required to complete and submit an annual Government Property Report and a copy of the required format will be provided upon contract award. Contractor Verification of Receipt of Repairable. Upon receipt of repairable items, the Contractor shall notify the Contracting Officer in writing, provided the following information: (1) date the repairable(s) received, (2) confirmation of serial numbers, (3) confirmation of delivery order number. Notification via facsimile is acceptable. (Fax No. 252-335-6452) The closing date for receipt of offers is 12 July 1999, 3:00 pm, Eastern Standard Time. Facsimile offers are acceptable and may be forwarded via fax number (252)335-6452. Mailed/express delivery offers should be forwarded to U.S. Coast Guard, Aircraft Repair and Supply Center, C130 Supply Division, Bldg. 78, Elizabeth City, NC 27909-5001, Attn: Nancy DeBerry, Contract Specialist. Far provision 52.212-2 applies; evaluation factors will be price and past performance, and these factors are substantially equal. In order to evaluate past performance, offerors are instructed to provide references to verify experience in overhauling and modifying the items listed above. Offerors are required to provide the agency, point of contact and applicable phone number for each reference given. Note: The Government reserves the right to contact any potential source of information regarding an offeror's past performance. Offeror's are instructed to include a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 1999) with their offers. Offerors that do not have access to these certifications may request a copy from the point of contact referenced above to obtain them. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: FAR 52.212-1, Instructions to Offerors -- Commercial Items (Aug 1998), FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Apr 1998), FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Mar 1999), FAR 52.233-3, Protest After Award (Aug 1996), FAR 52.222-26, Equal Opportunity (Apr 1984), FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (Apr 1998), FAR 52.222-36, Affirmative Action for Handicapped Workers (Jun 1998), FAR 52.222-37, Employment Reports on Special Disabled and Veterans and Veterans of the Vietnam Era (Apr 1998), FAR 52.225-3, Buy American Act -- Supplies (Jan 1994), Defense Priorities and Allocations System Rating: DO-A1. Notice to Offerors: It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential offerors who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the offeror should then contact the Coast Guard Solicitation Ombudsman at the following address: Commandant (G-CPM-S/3), 2100 Second Street, SW, Washington, DC 20593. Telephone (202)267-2285; Fax No. (202)267-4011. Potential offerors should provide the following information to the Ombudsman in order to ensure a timely response: solicitation number, contracting office, contracting officer, and solicitation closing date. ATTENTION: Minority, Women-Owned and Disadvantaged Business Enterprises(DBEs)! The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $500,000 with interest at the prime rate. For further information, call (800)532-1169. Internet address: http://osdbuweb.dot.gov. Posted 06/25/99 (W-SN347201). (0176)

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