Department of Commerce, Patent and Trademark Office (PTO), Office of Procurement, Box 6, Washington, DC, 20231

T -- PATENT AND TRADEMARK OFFICE FY 1999 ANNUAL REPORT SOL 171P9902238 DUE 071399 POC Christopher Zeleznik, Contracting Officer, Phone (703)305-8417, Fax (703)305-8294, Email chris.zeleznik@uspto.gov WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=171P9902238&L ocID=251. E-MAIL: Christopher Zeleznik, chris.zeleznik@uspto.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Part 13 as supplemented by the additional information stated below. This announcement constitutes the RFQ and is the only solicitation that will be issued. Quotes are requested pursuant to this announcement. All responses shall reference RFQ number 171P9902238. This solicitation incorporates all of the applicable provisions and clauses in effect through FAC 97-12 as if stated in full text. The Patent and Trademark Office seeks to award a fixed price contract for the products and services listed in C.1 STATEMENT OF WORK/SPECIFICATIONS of the synopsis/solicitation that represents the best value to the government. C.1 STATEMENT OF WORK/SPECIFICATIONS The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the following Statement of Work/Specifications. C.2 BACKGROUND The Commissioner of Patents and Trademarks is required by statute (35 U.S.C. 14) to publish an annual report to the Congress. In addition, the U.S. Patent and Trademark Office (PTO) is required to publish the financial reports of the agency, with an accompanying audit report by the Office of Inspector General, or by an auditor selected by the Office of Inspector General. C.3 PURPOSE The purpose of this solicitation and the resultant contract is to establish a source of supply to design and create a PTO annual report tentatively entitled "FY 1999 PTO Annual Review." C.4 SCOPE OF WORK C.4.1 The Contractor shall design, produce, and deliver in camera-ready format an annual report that consists of the following: Number of pages: One hundred ten (110) to One hundred twenty six (126) pages. Page count will vary depending on Inspector General's report and other requirements outside the PTO's control. Paper size: 8 12 x 11inch paper. 100% color graphics throughout the report. C.4.2 The Contractor shall anticipate attending 7 to 9 one- to two-hour meetings with John Webb (703/305-9357), Dennis Forbes (703/305-9544), and Michelle Pitts (703/305-8360) to discuss the development, style, and layout of the annual report. C.4.3 The Contractor shall implement continuous improvements during the graphic design process and anticipate additional time as needed. C.4.4 The Contractor shall provide four (4) designs for each of the four- (4) covers, the front inside and outside, and back inside and outside covers, for a total of sixteen (16) cover designs. C.4.5 The Contractor shall provide draft document layouts, designs, and color palettes, according to specifications to be provided by the USPTO. C.4.6 The Contractor shall provide a draft of the entire annual report, including covers, for approval, keeping in mind that a second draft may be necessary if the first sample is not approved. The Contractor shall provide other drafts as required by the USPTO. C.4.7 The Contractor shall provide the USPTO a set of color comps of the entire report, unbound, prior to final acceptance, and other color comps as required by the USPTO. C.4.8 The Contractor shall provide the final approved annual report in the following formats: camera-ready format, with color separations specified, in QuarkExpress 3.X or 4.X, on an Iomega Jaz disk formatted for either Mac or PC; in HTML format according to the specifications of the PTO Chief Information Officer, on an Iomega Jaz disk formatted for Windows; and the text (including tables, graphs, charts, and other graphic elements specified by PTO) on an Iomega Zip disk formatted for PC, in Microsoft Word 95 or 97. C.4.9 The Contractor shall provide a knowledgeable graphic artist familiar with this project to accompany PTO personnel and advise them during the press inspection of the report at the printer. C.4.10 The Contractor shall complete the scope of work on or before February 16, 2000. C.4.11 No quote for printing is requested or desired. C.5 REQUIREMENT C.5.1 The Contractor must have the necessary equipment or access to facilities to provide typesetting and layout, photocomposition, color separations to disks, high-resolution scanning, and conversions of documents to electronic format. C.5.2 The Contractor will be responsible for overseeing any subcontractors in the design and creation of the services guide. C.5.3 The Contractor should never do work that is not listed in this Statement of Work before contacting USPTO's Contracting Officer for approval. C.5.4 The Contractor should submit invoices on a regular basis to the USPTO, Office of Finance, Box 17, Washington DC, 20231. C.5.5 The PTO retains all rights to materials as a government entity in which no copyright is held. All rights to products, including photographs, negatives, and printed materials belong to the PTO. C.5.6. The PTO shall be responsible for providing copy. Text copy will generally be provided in Microsoft Word 95 or 97. The auditor's report shall be provided ready for high-resolution scanning. Most graphics and certain data tables will be provided in .EPS or .TIF format. Some graphics will be provided ready for scanning (slicks). The PTO will provide raw data for graphs and charts. The PTO will be responsible for editing and proofreading. C.5.7 The PTO will provide artwork and photographs for the contractor's use. These items will remain property of the PTO and will be returned to the PTO unaltered at the time the final approved annual review is delivered to the PTO. The contractor will also be expected to have available or secure stock graphics and photographs for inclusion in the annual review. The contractor may propose original artwork or photography in their designs; however, the contractor may not incur costs for original artwork or photographs without providing a written estimate for the work in advance, and obtaining the PTO's written agreement before proceeding. C.6 DELIVERABLES C.6.1 The Contractor shall provide four (4) designs for each of the four (4) covers (the front inside and outside, and back inside and outside covers), for a total of sixteen (16) cover designs, by August 15, 1999. C.6.2 The Contractor shall provide by August 15, 1999 draft document layouts, designs, and color palettes, according to specifications to be provided by the USPTO. C.6.3 The Contractor shall provide the USPTO a set of color comps of the entire report, unbound, prior to final acceptance, and other color comps when and as required by the USPTO. The delivery dates for the color comps will be negotiated with the vendor before final award C.6.4 The Contractor shall provide a draft of the entire annual report, including covers, for approval, keeping in mind that a second draft may be necessary if the first sample is not approved. The Contractor shall provide other drafts as required by the USPTO. Delivery dates for these drafts will be negotiated with the vendor before final approval. C.6.5 The Contractor shall provide the final approved annual report in the following formats: camera-ready format, with color separations specified, in QuarkExpress 3.X or 4.X, on an Iomega Jaz disk formatted for either Mac or PC; in HTML format according to the specifications of the PTO Chief Information Officer, on an Iomega Jaz disk formatted for Windows; and the text (including tables, graphs, charts, and other graphic elements specified by PTO) on an Iomega Zip disk formatted for PC, in Microsoft Word 95 or 97. Expected delivery date is February 16, 2000. D.1 SAMPLE REPORTS AND PAST PERFORMANCE Offerors must submit samples of three FY 1998 Annual Reports, at least one of these reports must have a price that is commensurate with the price quote that they offer in response to this solicitation. For example, if the offeror submits a price quote of $50,000.00 at least one of the sample reports should be a report that cost $50,000.00 to create. For each of these reports the offeror shall provide a point of contact, current telephone number and fax number for each client. E.1 PRICING The firm fixed price for this requirement shall be a total of the following items: Item 1) Cover designs (C.6.1); Item 2) Draft document layouts, designs, and color palettes (C.6.2); Item 3) Color Comps (C.6.3); Item 4) Annual Report Draft (C.6.4.); Item 5) Final Report (C.6.5). INSTRUCTIONS TO OFFERORS Quotes including all pricing and samples shall be delivered to the Patent and Trademark Office, Office of Procurement, 2011 Crystal Drive, Suite 810, Arlington, VA 22202, Attention: Mr. Christopher E. Zeleznik, Contracting Officer, no later than 2:00 PM (EST) on July 13, 1999. No facsimile quotes accepted. Posted 07/07/99 (D-SN351122). (0188)

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