USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038

66 -- TWO (2) STEAM STERILIZERS (SCIENTIFIC USE) SOL 22-3615-99 DUE 073099 POC Lisa M. Botella, Point of Contact, (215) 233-6551, fax (215) 233-6558, Regina M. Herchak, Contracting Officer The USDA, Agricultural Research Service requires two (2) Steam Sterilizers Systems to be furnished, delivered, and installed at the Eastern Regional Research Center (ERRC) in Wyndmoor (Philadelphia), Pennsylvania. These sterilizers shall be used for the purpose of general scientific research and waste decontamination work. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; prices are being requested and a written solicitation will not be issued. The Solicitation number 22-3615-99 is issued as a Request For Quotation (RFQ) in accordance with FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. SCHEDULE OF ITEMS AND SPECIFICATIONS. The sterilizers shall be new and include at a minimum: Item 1—(1) EA, Steam Sterilizer System -- Operates on electric steam (208 volt, 3 phase), 20"x 20"x 38" chamber size, stainless steel clad, a feedwater pump, a data logger and printer (cabinet mounted), and a single door; Rack with two extendable shelves, 20"x 20"x 38"; Automatic Generator Blowdown Kit; Utilities Control System with a seven day timer; Three sterilizing cycle capability: (Liquid/Gravity/Prevacuum); Item 2 -- (1) EA, Steam Sterilizer System -- Operates on house steam with a microprocessor-based control system, data logger and printer (cabinet mounted), 20" x 20" x 38" chamber size, stainless steel clad, and a single door; Rack with two extendable shelves, 20" x 20" x 38"; Utilities Control System with a seven day timer; Three sterilizing cycle capability (Liquid/Gravity/Prevacuum); Item 3 -- (1 Job) Installation and Training -- Installation shall be performed on or after December 27, 1999 and is subject to change due to facility renovations. The Government shall notify the Contractor should the installation date require changing. A 1-day, on-site, training for one person shall be provided upon installation. ERRC's loading dock is approximately 2-3 feet from ground to plate. The plate has pproximately a 1 foot rise. ERRC has a freight elevator with a weight capacity of 8,000 pounds load limit. The existing sterilizers shall be removed by the Government. There is a clear access to the final locations and utility stubs are in place. Both units shall be installed on the first floor. ADDITIONAL QUOTATION INFORMATION -- Telegraphic or facsimile offers are NOT acceptable. DESCRIPTIVE LITERATURE -- The company is REQUIRED to submit descriptive literature on the products being offered. Offerors must identify the brand and type of equipment being offered by BRAND and MAKE/MODEL. Descriptive literature must be submitted with the offer even if it has been submitted previously. This literature MUST address all aspects outlined in the specifications. If an area is not addressed in the literature,the company must submit a written substantive statement describing such area. FAILURE TO PROVIDE THE DESCRIPTIVE LITERATURE SHALL RESULT IN REJECTION OF YOUR OFFER. SCHEDULE OF DELIVERABLES. The system, installation, training, and all required documentation shall be delivered F.O.B. Destination, within Consignee's Premises to the USDA, ARS, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038. Delivery shall be made within the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays and shall be scheduled with the COR named at the time of award. Due to facility renovations, delivery of the equipment shall be schedule on or after December 27, 1999 and is subject to change. Installation shall be schedule within 14 days after receipt of the item. Training shall be performed within 30 days after the unit arrives at the designated location. The entire order shall be completed within 120 calendar days after receipt of the order. SETUP, INSTALLATION, AND TRAINING—The Contractor shall provide for installation of the equipment on the first floor in the location designated by the Government. ERRC's loading dock is approximately 2-3 feet from ground to plate. The plate has approximately a 1 foot rise. ERRC has a freight elevator with a weight capacity of 8,000 pounds load limit. An existing sterilizer shall be removed by the Government. There is a clear access to the final locations and utility stubs are in place. The Contractor shall be responsible for performing all start-up operations to ensure the systems are fully functional for their intended purposes. The Contractor shall provide a minimum of eight (8) hours training (on-site at ERRC) for the proper operation and use of the systems. Training shall be completed within 30 days from delivery and include system installation, operation, maintenance, trouble shooting and all pertinent training materials. The Contractor shall notify the Government at least one (1) week prior to delivery to coordinate the dates for installation and training with the COR (to be named at time of award). DOCUMENTATION -- The Contractor shall provide one (1) copy of the Installation Drawings, within 10 days of receipt of the contract award, which shall be used for site preparation. The Contractor shall provide two (2) sets of operations and maintenance manuals and service instructions for each unit. These manuals/instructions shall be provide with the equipment at time of shipment. WARRANTY -- Following installation, the Contractor shall provide technical support and warrant the systems in accordance with the standard commercial warranty period. A copy of the warranty shall be provided with the offer. FAILURE TO PROVIDE THIS INFORMATION SHALL RESULT IN REJECTION OF YOUR OFFER. PACKING AND SHIPPING -- The articles to be furnished hereunder shall be delivered, all transportation charges paid by the Contractor, and in accordance with the F.O.B. Destination, within Consignee's Premises clause to USDA, ARS, NAA, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038. CONTRACT CLAUSES -- The FAR Provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Addenda to FAR 52.212-1: Item (b) Submission of Offers is amended to include the following: Submit your quotation, acknowledgement of amendment (if any), descriptive literature, project literature, warranty information, past performance information, and the Certifications at FAR 52.212-3 to Lisa M. Botella, USDA, ARS, North Atlantic Area, Contracting Office, 600 East mermaid Lane, Wyndmoor, PA 19038. Item (c) Period for Acceptance of Offers is amended to 60 calendar days. FAR Provision 52-212-2, Evaluation -- Commercial Items, applies to this acquisition with the following evaluation criteria to be included in paragraph (a): (i) technical capability, (ii) past performance, and (iii) price. Importance of the specific evaluation criteria is in descending order and will be based on information submitted in response to this RFQ. It is recommended that information be included that demonstrates that the item offered meets all of the solicitation requirements. ADDENDA TO FAR CLAUSE 52.212-2 -- The Contracting Officer shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, technical capability, past performance, and pricing factors considered. FAILURE TO PROVIDE THE INFORMATION RELATIVE TO EACH EVALUATION FACTOR SHALL RENDER YOUR OFFER NON-RESPONSIVE. 1) TECHNICAL CAPABILITY OF THE FIRM. Technical capability will be based on product literature, technical features and warranty provisions. Each offeror is required to submit warranty information, descriptive literature or other documentation, manufacturer or brand name and model of the item, and show how the offered product meets or exceeds the requirements as specified in the Specifications. 2) PAST PERFORMANCE. Past performance history may be based on the Contracting Officer's knowledge of any previous history of sterilizer purchases, customer surveys or any other verifiable information available to the Contracting Officer. In order to be considered for a contract award, Contractors shall provide a list of five (5) contracts of a similar nature and complexity that were awarded within the past five (5) years or that is/are currently in force. This information must be submitted with your quotation. For each contract, list the following: A. Name, address, and telephone number of the contracting organization, the Government's Project Officer and Contracting Officer. B. Contract number, type, and dollar value. C. Date of contract and period of performance. D. Average number of technical personnel (by labor skill) involved. E. Percentage turnover of contract technical personnel per year. F. List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer. 3) PRICE. Price shall be based on the overall cost of the unit including shipping, installation, and any options. Offerors shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items, with its offer. These provisions and clauses can be located at the Internet site http://www.ARNet.gov/far. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The following terms and conditions are added as an addendum to FAR 52.212-4: Item (a) Inspection and Acceptance is amended to include: AGAR 452.246-70, Inspection and Acceptance (Feb 1988). Inspection and Acceptance shall be performed at the USDA, ARS, NAA, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038. Item (g) Invoice is amended to include the following: The invoice shall be submitted in an original and one copy. A separate invoice may be submitted upon delivery of the items, installation and/or training. The Invoice shall be mailed to: USDA, ARS, NAA, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038, Attn.: Lisa Botella. Item (o) Warranty is amended to include the following: A standard commercial warranty is the expected minimum warranty required. The contractor is required to submit a copy of all warranty information with it's offer. The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Government's rights under the Inspection clause nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for supplies, 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Vietnam Era Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-3, Buy American Act Supplies; 52.232-33, Mandatory Information for Electronic Funds Transfer Payment (AUG 1996); 52.247-64,Preference for Privately Owned U.S.-Flag Commercial Vessels (JUN 1997); FAR Clause 52.212-5 is amended to include the following clauses by reference: 52.243-1, Changes Fixed Price (AUG 1987); 52.214-34, Submission of Offers in English Language; 52.214-35, Submission of Offers in U.S. Currency; 52.219-6, Notice of Total Small Business Set-Aside; 52.247-35, F.O.B. estination, within Consignee's Premises. Delivery shall be not later than 120 days after receipt of the order. This procurement is set-aside for small business in accordance with FAR 19.5. The SIC Code is 3821 (NAICS is 339111) with a business size of 500 employees. Responses to Solicitation No. 22-3615-99 are due by 4:00 p.m. local time, on July 30, 1999, at the USDA, Agricultural Research Service, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. The point of contact for this acquisition is Lisa Botella, Contracting Officer, (215) 233-6551, or fax (215) 233-6558. Posted 07/08/99 (W-SN351514). (0189)

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