Office of Acquisition and Grants, 1710 GWYNN OAK AVENUE, = BALTIMORE, MD, 21207-5279

70 -- COTS SOFTWARE FOR EMPLOYEE ORIENTED TIME AND LABOR SYSTEM DUE 073099 POC MONICA YANKLE, 410-965-9591 WEB: Download Solicitation when/if available, http://www.ssa.gov/oag. E-MAIL: Contracting Officer, SSA/OAG, MONICA.YANKLE@ssa.gov. This is a Request for Information. Reference TLS99 when responding to this announcement. The Social Security Administration (SSA) is seeking vendors who can provide a commercial off-the-shelf (COTS) software product to support an employee oriented Time and Labor system. The software product/package must operate on a Windows NT 4.0 and higher workstation attached to a Windows NT server 4.0 and higher and must have the following capabilities: 1) Provide an automated daily sign-in/out capability for approximately 65,000 employees in over 1400 locations. User authentication is mandatory, with the use of SSA Personal Identification Numbers and passwords; 2) Provide flexible reporting tools that allow managers and staff to have efficient access to detail and summary data at various organizational levels; 3) Support agency level accumulation and extraction of an interface file for transmission to the SSA payroll provider on a very tight schedule. Time and attendance information will be summarized on an agency wide database. The Agency's payroll provider is the Department of the Interior, National Business Center's Federal Payroll and Personnel System (FPPS); 4) Provide for amendment and editing processes to ensure data accuracy and integrity and minimize downstream payroll logic errors; 5) Interface with in-house human resources management information systems to validate critical employee information. The current SSA system is written in COBOL and uses VSAM files. The agency is transitioning to a PeopleSoft based HR system with the use of an Oracle database; 6) The software package must be tunable/flexible in its ability to: Perform current timekeeping processes and be adaptable to future policy and procedural changes; Support both positive time reporting and timekeeping by exception; Accommodate all types of agency leave and hours worked, down to the quarter hour; Provide the ability to access employee records by multiple methods such as, Social Security Number, employee name, location etc; Support premium pay and differentials for shift work, Sunday work, and holiday work; Support requests, routing and approval by administrative personnel of requests to work additional hours (overtime, credit hours, compensatory time, religious compensatory time); Support requests, routing and approval by administrative personnel of requests for leave and unpaid absences; Support multiple methods for sign-in/out including an override feature for timekeeping personnel; Support up-to-the-minute maintenance of balances; Provide online help support and alerts (e.g. leave balance alerts to prevent request/approvals of leave not yet earned); Provide for reconciliation of balances with external payroll system balances (the official record); Attribute time worked to projects and/or to other cost and accounting codes; Support retroactive application of time and attendance amendments to prior pay periods; Provide ability to prepare employee time and attendance information on an emergency basis in the event of hardware failure from an individual office or group of offices; Provide application accessibility for persons with disabilities; Support record archiving and retrieval; 7) The software package must provide an audit trail facility. Responsible organizations possessing the requisite expertise and resources are invited to submit information concerning their pricing, capabilities, experience, and other pertinent data (including GSA contract information). Please include references of other users of this software and information regarding the type of technical support that is available; such as training programs, customer support hotlines, documentation, etc. Any literature, or information submitted as a response to this notice, must contain enough information attesting to the capability of a product proposed to meet SSA's requirements. SSA will evaluate all technical literature received to ensure that any products offered meet the requirements listed herein and to ensure such software is capable of meeting pertinent Office of Personnel Management and General Accounting Office regulations and guidelines; Is compatible with the Agency's privacy and security requirements; Is compatible with the Agency's accessibility hardware and software solutions and supports a browser based user interface that is compatible with the Agency's Intranet standards. The Agency may consider all products that have the capability of providing the services necessary to acquire, edit, process, amend and transmit time and attendance information. However, the software products/package must be field proven with a proven track record. That is, it must be currently commercially available and in use in production environments at multiple (preferably Federal) customer sites. Software that is in BETA testing or in development will not be acceptable. SSA must be able to contact existing users for reference purposes. As part of the evaluation process SSA may ask to conduct a test or demonstration of the software products/packages proposed. RESPONSES TO THIS ANNOUNCEMENT ARE DUE BY COBJULY 30, 1999 and should be submitted to the address noted in the beginning of this announcement. Questions of a technical nature may be submitted via the e-mail address. When responding to this announcement, respondents should refer to TLS99. THIS IS NOT AN RFQ/RFP and requests for a solicitation will not be honored. No faxes are permitted, and the Government does not intend to pay for any information provided. . Posted 07/22/99 (D-SN357637). (0203)

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