Department of the Air Force, Air Education and Training Command, Randolph AFB Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525

T -- AUDIO/VISUAL EQUIPMENT AND SERVICES SOL F41691-99-T0326 DUE 080299 POC Susan Bergeron, Contract Specialist, Phone 210-652-5145, Fax 210-652-7486, Email susan.bergeron@randolph.af.mil -- Ernesto Cruz, Contract Specialist, Phone 210-652-5176, Fax 210-652-7486, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=F41691-99-T03 26&LocID=464. E-MAIL: Susan Bergeron, susan.bergeron@randolph.af.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be used. Solicitation F41691-99-T0326 is issued as a request for quotation (RFQ). The solicitation document, incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 97-13. This requirement is set-aside 100% for small business. The SIC Code is 7812, Motion Picture and Videotape Production, size standard is $21.5 million. Requirement consists of the following: 1. SCOPE: Independently, and not as an agent of the Government, the contractor shall furnish all services, experienced personnel, materials, and equipment in accordance with the statement of work as follows. 2. GENERAL: a. This contract is a support requirement for the Air Force Chief of Staff Team Excellence Award (CSTEA) competition to be held September 9-13, 1999. The location of the competition and contract performance is the Wyndham Hotel, 1400 M Street NW, Washington, D.C. 20005. b. The contractor shall assign an Air Force CSTEA Manager as the primary point of contact for accomplishing the requirements in this contract. Appointment of the Air Force CSTEA Manager will be submitted in writing to the Programs Integration Division of the Air Force Center for Quality and Management Innovation (AFCQMI/MQD), 550 E Street East, Randolph AFB TX 78150-4451. Any changes in this position must be forwarded in writing to AFCQMI/MQD. 3. EQUIPMENT SETUP: a. The contractor will have access to the auditorium/conference room for setting up all equipment from 1630 _ 2130, Thursday, September 9, 1999. b. The equipment will be setup using the attached room layout as a guide. c. All equipment will be tested and ready for use by 0700, Friday, September 10, 1999. 4. PRACTICE SESSIONS: a. Teams will practice their presentations forthe competition on September 10 _ 11, 1999. The contractor will have sufficient personnel available to operate the equipment during the times scheduled in paragraph 7. b. The practices will be dress rehearsals. Everything should be done as it will be done for the competition. Technicians will observe the presentations and make notes on how they will most effectively do their jobs to capture the video/audio on tape and perform other duties during the actual competition. 5. CSTEA COMPETITION: a. The CSTEA competition will be September 12 _13, 1999. The contractor will have sufficient personnel available to operate equipment and execute plans made during the practice sessions. A schedule of the presentations for the competition is in paragraph 7. A maximum of 22 teams will be competing for the CSTEA. Each team will make a 15-minute presentation followed by a 10-minute question and answer session with the judging panel. In addition, a Master of Ceremonies will take 30-60 seconds at the beginning of each presentation to introduce the team and another 30-60 seconds at the end of the presentation to conclude the session. b. The contractor will record each presentation live simultaneously on 2 SVHS video recorders. The taping will begin when the Master of Ceremonies introduces the team at the beginning of the presentation and will end after the Master of Ceremonies closes the presentation session. The contractor will mark each tape with "Chief of Staff Team Excellence Award Presentation,_ date, team number, and the name of the team making the presentation. One tape will be given to the team making the presentation at the completion of the presentation. The other tape will be held and given to AFCQMI at the end of all presentations. c. The contractor will create and maintain a log of all tapes given to team members. The team member receiving the team presentation video will complete the log when he/she takes the video. The log will need the following information: Print Name/Rank of Person Picking Up the Tape, Organization/Office Symbol, Base, State, Signature. The log will be given to AFCQMI after all presentations have been made. d. If there are any technical problems caused by contractor equipment or personnel that would adversely affect the judging or video recording of a teams presentation, then the team will be given the option to repeat its presentation after the last scheduled presentation of the day. The contractor will provide the equipment and personnel to support the make-up presentation. 6. STRIKING EQUIPMENT: The contractor will have from 1600 _ 2030 on Monday, September 13, 1999 to strike all equipment with the exception of the equipment in the conference room. The contractor may strike this equipment after 2000 on Monday, September 13, 1999. 7. SCHEDULE: Thursday, 9 Sep 99, 1630 _ 2130 (Setup team presentation room and conference room); Friday, 10 Sep 99 0700 _ 1200 (Team practice briefings), 1200 _ 1300 (Lunch), 1300 _ 1900 (Team practice briefings); Saturday, 11 Sep 99 0700 _ 1200 (Team practice briefings), 1200 _ 1300 (Lunch), 1300 _ 1900 (Team practice briefings); Sunday, 12 Sep 99 0745 _ 1200 (Team briefings), 1200 _ 1300 (Lunch), 1300 _ 1600 (Team briefings), 1600 _ 1800 (Judges meet in conference room [no AV personnel required]); Monday, 13 Sep 99 0745 _ 1200 (Team briefings), 1200 _ 1300 (Lunch), 1300 _ 1600 (Team briefings), 1600 _ 2000 (Judges meet in conference room [no AV personnel required]), 1600 _ 2000 (Strike presentation room), 2000 _ 2030 (Strike conference room). 8. EQUIPMENT: a. The contractor will provide, as a minimum, the below list of equipment to perform all required duties under this contract. The contractor may substitute equal or better equipment or use additional equipment if necessary to execute this contract. This list is provided as a minimal expectation of the level and quality of equipment to be used and may not be all inclusive of what the contractor will require to perform his duties. Qty Item 2 -- Podiums 2 -- Podium microphones 2 -- Hand-held wireless microphones (oneused by judges, the other by the team responding to questions from the judges.) 3 -- Professional grade 12" VHS videocassette playback units, one connected to video projector and the other two used to record presentation. 1 -- Public address system for a room 40 ' X 50 ' with a 20' ceiling and holding an audience of 30-50 people 1 _ Mixer, 16 Channel 1 _ Amp EQ Package 2 _ Speakers 2 _ Speaker Stands 2 _ DI Boxes 1 -- Video light set to light 2 podiums 4 _ Light Trees 4 _ Source Four Lekos for Front Light 2 _ Source Four for Back Light 1 _ Dimmer System 1 -- Video camera (537 Studio Camera) 1 -- A/V switching package 1 _ MX 50 Video Switcher 2 _ Sony 1024 Converters 3 _ 8" Preview Monitors 1 _ Digital Video Effects Unit for Picture in a Picture (PIP) 2 -- Pentium II MMX Computer, 400 MHz, 128MB RAM, 13.0 GB hard drive, 2GB Jazz drive, 40X CD-ROM, 64 bit soundblaster compatible PCI card, 24 bit SVGA accelerated video card, Windows 98 software, MS Office 2000 software, Laplink software, and wireless mouse 3 -- SVHS Video Projectors (2 for presentations and 1 for conference room compatible with AFCQMI laptop computer) NEC MT 820 Data Projectors 2 -- 7.5' X 10' fast fold screens 2 -- Screen Dress Kits (Black) 2 -- 6' Tables with blue skirting and white top 1 -- Pipe and drape set (40 running feet of black draping) 44 -- 12" Professional grade blank VHS video recording tape (30 minute length) 1 -- Portable projection screen for conference room 8' X 8' Tripod Screen 1 -- Easel with butcher block paper and markers 1 -- Speaker_s timer with green, yellow, and red lights Place of performance is listed in 2.a. above. Interested parties capable of providing the above, must submit written price and technical proposals, and provide information on their past performance to include: contract number, references (names), and phone numbers. All responses will be fully considered. Award will be made to the responsible offeror whose offer conforms to this requirement and is considered technically acceptable. The following FAR clauses and provisions apply to this requirement and can be viewed through Internet access at the AF FAR site, http://farsite.hill.af.mil. 52.212-1, Instructions to Offerors-Commercial Items (Jun 99); 52,212-2, Evaluation of Commercial Items (Jan 99); 52.212-3, Offeror Representation and Certifications, Commercial Items (Jun 99); 52.212-4, Contract Terms and Conditions-Commercial Items (May 99); 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders-Commercial Items (May 99) applies to this acquisition with these additional FAR clauses marked: 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); 52.222-37, Employment Reports of Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4214); 52.222-41, Service Contract Act of 1965, as amended (May 89), (Wage DeterminationNo. 94-2103, Dated 06/28/99 applies.); 52.222-42, Statement of Equivalent Rates for Federal Hires (May 89) (Code: 13074, Title: Photographer IV, Equivalent to GS-9 Step 1 plus Fringe Benefits); 52.225-3, Buy American Act-Supplies (Jan 94); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (May 99); 52.233-3 Protest After Award (Aug 96); and 52,252-2 Clauses Incorporated by Reference (Feb 98); 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive orders Applicable to Defense Acquisitions of Commercial Items (Oct 98); DFARS 252.225-7001, Buy American Act and Balance payment Program (Mar 98); 252.204-7004, Required Central Contractor Registration (Mar 98). Offers are due at 12 CONS/LGCV, no later than 4:00 PM, Central Time, 02 Aug 99 and should reference the Solicitation listed above. Offerors must include with their proposal, a completed copy of the provisions 52.212-3, Offerors Representations and Certifications-Commercial Items. Award will be made on or about 06 Aug 99. Facsimile offers may be submitted by fax (210) 652-7486 or e-mail. For additional information about this requirement, contact Susan Bergeron at (210) 652-5145 or e-mail susan.bergeron@randolph.af.mil. Posted 07/22/99 (D-SN357906). (0203)

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