NATIONAL IMAGERY AND MAPPING AGENCY, 4600 SANGAMORE ROAD, ATTN: PCO-E/MS D-5 BETHESDA,MD 20816-5003

T -- INTERNATIONAL BOUNDARY SEGMENTS SOL NMA301-99-R-0417 DUE 080699 POC Johnetta B. Williams, Contracting Officer, (301)227-1412 THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. This solicitation NMA301-99-R-0417, is a request for proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. 1 INTRODUCTION: The National Imagery and Mapping Agency seeks a contractor to prepare five (5) International Boundary Reports on the following International Boundaries : Eritrea-Ethiopia, Ethiopia-Sudan up to 1993, Iraq-Syria, Burma-India, and Hungary/Serbia. The following provisions outline the general and technical requirements for the preparation and presentation of international boundary packages. All work performed in the preparation of the international boundary packages and the packages themselves shall contain no classified information. 2 GENERAL REQUIREMENTS: 2.1 The production of an authoritative international boundary package requires: 2.1.1 the comprehensive collection and analysis of authoritative sources, 2.1.2 the preparation of a boundary report, and 2.1.3 the compilation of relevant cartographic attachments to the report. 2.2 At present, international boundary packages do not require any boundary digitization activities or products. 2.3 Upon completion of the international boundary packages report, the contractor is required to submit the contents and findings of the reports to the Government. The Government shall recommend changes as necessary. When approved, the package shall contain the definitive boundary for the Government. 2.4 Each of the requirements cited above is discussed in Section 3 (Research Requirements), and Section 4 (Deliverables). 3 RESEARCH REQUIREMENTS: 3.1 Collection of authoritative sources 3.1.1 Authoritative sources shall include: 3.1.1.1 Treaties and agreements between countries, including all amendments, annexes, protocols, conventions, official correspondence, demarcation reports and revisions, 3.1.1.2 Boundary surveys or other maps accompanying treaties and agreements that show the location of boundary markers and points, 3.1.1.3 Imagery showing the location of features along a boundary, and 3.1.1.4 Current, authoritative native map sheets at large-to-medium-scale produced by the governments or by authorized agents of the respective bordering countries.3.1.2 Native small-scale maps generally cannot be considered authoritative boundary sources, except to point out major discrepancies or changes in boundaries. Newer small-scale maps may have to be consulted on occasion, however, to confirm the currency of older large and medium-scale maps. 3.1.3 The best sources are treaties and agreements with accompanying boundary survey maps showing the location of boundary markers. Imagery also is excellent if available and can be formatted to mapping standards. If treaty maps cannot be located, current authoritative maps from both countries should be consulted, ideally at similar scales, and carefully reviewed for discrepancies between maps and with the treaties. 3.1.4 Secondary sources such as third party reports and correspondence, academic studies, encyclopedias and other reference works, U.S. Department of State International Boundary Studies, and non-native, non-authoritative maps (including NIMA and predecessor Defense Mapping Agency products) may be consulted to guide in the alignment of boundaries, but such sources cannot constitute primary boundary source materials. 3.2 Analysis of sources: 3.2.1 Uncontested boundaries with adequate bilateral, concurrent authoritative sources, such as boundary survey maps, can be cited and attached to the international boundary report (4.2 below) without significant annotations. 3.2.2 Any contested boundary or uncontested boundaries with inadequate bilateral, concurrent authoritative sources require more in-depth analysesand discussion, especially where: 3.2.2.1 treaties or agreements may not exist, 3.2.2.2 known disagreements or ambiguities exist, 3.2.2.3 treaties may lack attached boundary survey maps, 3.2.2.4 important treaties or other documents may not be available, 3.2.2.5 native maps or surveys do not concur, 3.2.2.6 native maps differ in scale and accuracy, 3.2.2.7 authoritative native maps may not be available. 3.2.3 The contractor shall investigate any and all discrepancies, deficiencies, and errors detected in an international boundary based on the analysis of the available sources and report the findings in the international boundary report. Detailed annotated maps identifying discrepancies or deficiencies may be compiled, comparative tabular files or diagrams prepared, recommendations regarding the most accurate sources made, and special sections of boundaries singled out for discussion. Footnotes, photographs, illustrations, reference sketch maps, and other supporting documentation may be used to explain problem areas. 3.3 United States Government policies 3.3.1 The correct interpretation and application of the United States Government's international boundary policies to NIMA and other Government cartographic products is the sole responsibility of the United States Government. Hence, the analysis and application of such policies are not within the purview of this proposed contracting effort. However, policy documents may be provided to the contractor if the U.S. Government considers their dissemination useful to the contract research effort. 3.3.2 U.S. policies can be identified in: 3.3.2.1 U. S. Department of State [DOS] correspondence, memoranda, and guidance that provide information on the U.S. recognition of boundaries, disclaimer notes, the naming of boundaries, sovereignty labeling, and boundary markings; and 3.3.2.2 U.S. Board on Geographic Names [BGN] data base for approved short-form conventional names for sovereignties. 3.3.3 U.S. Government policies ultimately determine: 3.3.3.1 where and how the boundaries are depicted in disputed areas and special sections within boundaries,3.3.3.2 the type of boundary symbol selected for depiction, 3.3.3.3the selection of sovereignty designations, 3.3.3.4 the use of special disclaimers. 4 DELIVERABLES: INTERNATIONAL BOUNDARY PACKAGES 4.1.Under the scope of this proposed contract effort, the primary contract deliverable is the International Boundary Report for each of the boundaries designated in Section 1 above. No digitized boundaries or other products are required or requested for this effort. The reports shall be submitted to the Government within 60 days from the date of contract award. 4.2 International Boundary Report: 4.2.1 After all sources and U.S. Government policies regarding selected boundaries have been collected and analyzed, a comprehensive international boundary report is prepared which shall contain: 4.2.1.1 A cover page with title, author(s), and completion date, 4.2.1.2 A one-paragraph boundary brief containing a brief geographic description of the location of the boundary with an accompanying small-scale orientation map,4.2.1.3 A background sketch describing the boundary in geographical and historical context, 4.2.1.4 An annotated list of treaties and agreements establishing the boundary, 4.2.1.5 A comprehensive boundary analysis, that must contain: 4.2.1.5.1 -- a list of authoritative boundary sources, 4.2.1.5.2 -- a description of any special sections along a boundary with references to special disclaimers, boundary symbols, or guidance, 4.2.1.6 Findings and conclusions, 4.2.1.7 Appendix of treaties and agreements, 4.2.1.8 Optional cartographic attachments. 4.2.2 The report shall be prepared in digital and hard copy. Soft-copy PC/Apple submissions on standard diskette must be readable in Microsoft Word 97 and attached tables must be readable in Excel 97 software. The hard-copy text of the report shall be prepared on standard 8.5-by-11-inch standard bond white paper. Folded attachments are permitted. 4.2.3 The paragraphs and headings used in the report shall employ a numbered identification format identical to the one used in this document. 4.3 The list of authoritative boundary sources cited in 4.2.1.5 shall contain the following tabular information: 4.3.1 sequential identification number, 4.3.2 boundary coordinates on source (coordinates from where the boundary enters the source to where it leaves the source), 4.3.3 source identifier/name, 4.3.4 the date of the source, 4.3.5 the authority of the source (producer), 4.3.6 projection of the source, 4.3.7 datum of the source, 4.3.8 ellipsoid of the source, 4.3.9. scale of the source, 4.3.10 feature attribute code catalog [FACC] number: 4.3.10.1 FA000 = administrative boundary used for nearly all international boundaries, 4.3.10.2 FA020 = armistice line (DOS guidance necessary), 4.3.10.3 FA030 = cease fire line (DOS guidance necessary), 4.3.11 boundary status type code for the level of boundary recognition: 4.3.11.1 000 = Unknown (DOS guidance necessary), 4.3.11.2 001 = Definite. Boundary defined, not disputed, no indefinite delineation. Applies to most boundaries, 4.3.11.3 002 = In Dispute. Boundary or section in dispute by one or both parties. (DOS guidance necessary), 4.3.12 accuracy code (undefined term at present, use only 002), 4.3.12.1 accurate (do not use), 4.3.12.2 002 = approximate, 4.3.13 library call number (if available). 4.4 The Appendix of Treaties and Agreements shall be attached to the hard-copy text of the report and shall contain the full text of treaties and agreements cited in the annotated list of treaties and agreements establishing the boundaries (4.2.1.4). An English-language text shall accompany each of the original language texts. 4.5 Cartographic Attachments to Boundary Report: 4.5.1 The list of authoritative boundary sources and the boundary report itself may not be sufficient to describe special sections or problem areas of the boundary requiring the preparation of specially annotated cartographic products. Such cartographic products, referenced in the boundary report, should be attached to the hard copy of the report. 4.5.2 Copies of maps and all annotations thereon shall be clear and easy to read. Attachments shall be monochromatic except where the level of detail requires color reproduction. There are no restrictions on the size of the attachment, but attachments should be folded to accommodate the standard 8.5-by-11-inch page of the boundary report. GOVERNMENT REVIEW: The Government shall review the reports, make recommendations, and may request changes in writing or verbally. The contractor shall make the changes as agreed upon by both parties and resubmit the package to NIMA for final review. Upon final approval, the package becomes the definitive international boundary source guidance for the United States Government. Boundaries may be awarded to multiple contractors. Contractors must state their capacity in the proposal. Upon award, contractors will be given NIMA sponsored access and borrowing privileges to the Library of Congress, to acquire materials related to the proposedInternational Boundaries depending upon requirements first verified by NIMA. The delivery point for the reports is the National Imagery and Mapping Agency, 4600 Sangamore Road, Attention: Steve Vogel, GIMS, Mail Stop 56, Bethesda, Maryland 20816-5003. The FOB point shall be destination. The period of performance will be no less than sixty (60) days from the date of award. The provisions at 52.212-1, Instructions to Offerors Commercial Items and 52.212-2 Evaluation of Commercial Items, are applicable to this acquisition. The clause at FAR 52.211-4, Contract Terms and Conditions -- Commercial Items and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, apply to this acquisition, including subparagraph (6) 52.222-26, Equal Opportunity; (7) 52.222-35, Affirmative Action for Special Disabled Vietnam Era Veterans; (8) 52.222-36, Affirmative Action for Handicapped Workers; and (9) 52.222-37, Employment Reports on Disabled Veterans of the Vietnam Era. Evaluation of Commercial Items: Evaluation criteria to be included in paragraph (a) of provision 52.212-2 are Past Experience, Price, Technical Approach and Staff Resumes. The Government intends to award to the responsible company(s) conforming to its requirements, who will offer the best value to the Government, price and other factors considered. Offerors shall address all requirements in this combined synopsis/solicitation, and shall provide clear evidence of understanding and the ability and willingness to comply with the Governments specifications of need. Failure to address a requirement will be construed by the Government as an inability to meet the need or the company taking exception to it. All offerors are to include with their proposals, a complete copy of provisions 52.212-3, Offeror Representations and Certification -- Commercial Items. All interested, responsible firms should submit proposals by 3:00 PM, EDT, on 06 August 1999, to the National Imagery and Mapping Agency, Attn: Johnetta Williams, PCO-E, Mail Stop D-5, 4600 Sangamore Road, Bethesda, Maryland 20816-5003. Faxed quotes will be accepted. The fax number is (301)227-4793. Posted 07/22/99 (I-SN357669). (0203)

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