Department of the Interior, U.S. Geological Survey, 345 Middlefield Road,Mail Stop 285, Menlo Park, CA 94025-3591

S -- JANITORIAL SERVICES FOR A BASE YEAR AND 4 OPTIONAL YEARS FOR A RESEARCH LAB. SOL 99WRSS0019 DUE 090299 POC Diane Ludeke (650) 329-4173 E-MAIL: dludeke@wr.usgs.gov, dludeke@wr.usgs.gov. This is a COMBINED SYNOPSIS SOLICITATION for commercial sercies prepared in accordance with information in FAR subpart 12.6 as supplemented with the additional information included in this notice. This announcement consititues the only solicitation. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.(ii) Solicitation number is 99WRSS0019, and is issued as a Request for Proposal (RFP). (iii) This solicitation documents and incorporates provisions and clauses in effect though Federal Acquisition Circular 97-11 (iv) The standard Industrial Classification (SIC) code is 9999, with a small business size standard of $5.0 Million. This procurement is restricted to small business set-a-side and is being advertised as such. (v) The anticipated ocntract term is a 12-month Base yeqr beginning 1 Oct 99 -- 30 Sep 00, plus four option option years. A single contract award is planned subject to the availability of funds. Line Items 0001: Janitorial services in accordance with Performance Work Statement attached, for base year. Line item 0002: Description:Same as Line item 0001 for option year One (1 Oct 00 -- 30 Sep 01). Line item 0003: Description: Same as Line item 0001 for option year Two (1 Oct 01 -- 30 Sep 02). Line item 0004 Description: Same as Line item 0001 for option year Three ( 1 Oct 02 -- 30 Sep 03). Line item 0005 Description: Same as Line item 0001 for option year Four ( 1 Oct 03 -- 30 Sep 04). Performance Work Statement as follows: Performance Based Statement of Work I. General Information A. Introduction The Columbia River Research Laboratory requires janitorial services to provide cleaning throughout the facility encompassing all offices, lavatories, laboratories, high traffic areas in the main building (19,658 square feet) and external laboratory (2,550 square feet). B. Background Although previous contracts have been awarded to non-bonded and non-insured Contractors on a yearly basis, this contract will be solicited with bonded and insured contractors to awarda five year contract consisting of one base year and four option years. Upon satisfactory performance, the Government has the option to renew the contract on an annual basis for up to four years following the base year. II. Work Requirements A. Technical Requirements 1. Service Requirements. a. Waste Removal Waste receptacles and containers will be free of waste and waste will be deposited in the building owner=s dumpster. Waste receptacles will be re-lined with plastic lining. b. Lavatories All basins and commodes will be sanitized and walls and mirrors free of streaks and splatters. Floors will be vacuumed, mopped and sanitized to produce high gloss appearance. Exhaust vents will be vacuumed and free of lint. Spiderwebs will be removed. Paper products, soap dispensers and deoderizing sprays will be refilled and extra supply maintained in each of the lavatories. c. Lunchroom Sinks, counters, and tables will be sanitized. d. High Traffic Areas Definition of High Traffic Area (HTA): Conference rooms (2), hallways, stairwells, library, copier/mail room, lobby, first floor administration and director=s offices. HTA floors will be vacuumed, and ledges and surfaces will be dusted and free of dust. e. Laboratories (5) Laboratories will be vacuumed and mopped to produce high gloss appearance. f. All Offices and HTAs Floors will be vacuumed and free of debris. Where applicable, floors will be mopped to produce high gloss appearance. Woodwork and walls will be spot cleaned and free from smudges and spillage. Partitions, ledges, and surfaces will be dusted and free of debris. Blinds will be dusted and free of dust. Spiderwebs will be removed. g. Lavatories, Lunchroom, HTAs, Laboratories, and All Offices All carpeted flooring will be vacuumed and shampooed to remove dirt and stains. All hard surface flooring will be stripped of wax and new wax applied to produce high gloss appearance. Suspended light fixtures will be dusted and free of accumulated dust. h. Windows All interior and external windows of the main building will be cleaned and made free of dirt and streaks. Statement of work does not include: Picking up clutter (i.e., pop cans, bicycles, papers, brief cases, boxes, etc.) left on floors prior to vacuuming. Removing glass or hazardous waste, and cleaning sinks and counters in the Laboratories. Cleaning individual desk tops and/or computer hutches. Any other personal service. 2. Acceptance criteria. The Government will accept: a. Lined waste receptacles, free of litter and garbage b. Sanitized lavatories, with splatter-free vertical surfaces, and debris- free horizontal surfaces; refilled dispensers and extra supplies; high-gloss floors. c. Sanitized lunchroom sinks, counters, and tables. d. HTAs floors which are free of floor of dust and debris, and horiztonal surfaces free of dust accumulations. e. Laboratory flooring with high gloss appearance which is free of dust and debris. f. Offices and HTAs vertical and horizontal surfaces which are free from dust and debris, or smudges and spills, and floors with a high gloss appearance. g. Newly waxed floors which are dirt- and stain-free carpeting, and suspended light fixtures that are free of accumulated dust. h. Clean exterior windows which are free from dirt and streaks. B. Deliverables. 1. Quality of Work Product a. The contractor will provide the Service Requirements from Section II.A on the following basis: (a) through (d) weekly (e) and (f) monthly, and (g) and (h) semi-annually. 2. Inspection dates a. The Government will inspect the next week day immediately following the Contractor=s performance of services on the following basis: (a) through (d) weekly (e) and (f) monthly, and (g) and (h) semi-annually. b. Upon a failed inspection, the Government will immediately notify the Contractor with complete details of the deficiency. The Contractor will have the following time periods to remedy the deficiency: (a) through (d) three days (e) and (f) seven days, and (g) and (h) fourteen days. III. Supporting Information A. Place of Performance The USGS facility at 5501-A Cook Underwood Road, Cook, WA. B. Period of Performance Base Year: October 1, 1999 through September 30, 2000. Option Year 1:October 1, 2000 through September 30, 2001 Option Year 2:October 1, 2001 through September 30, 2002 Option Year 3:October 1, 2002 through September 30, 2003 Option Year 4:October 1, 2003 through September 30, 2004 C. Government Furnished Property 1. Equipment -- None 2. Supplies -- As follows: Plastic Waste Liners Toilet Paper Deodorizing Spray Paper Towels Liquid Soap Contractor must place an order with an assigned Government respresentative for additional supplies two weeks prior to need. D. Special Considerations. 1. Key personnel qualifications a. Contractor must have one or more years of janitorial experience. 2. Security/Privacy Issues a. Contractor(s) must be bonded and insured. b. Contractor(s) must safeguard keys and ensure all facility doors are locked upon exiting the building. c. Contractor(s) must ensure file cabinets, drawers and other spaces are not entered. 3. Contractor(s) must speak and understand English. 4. Contractor(s) must be able to interpret verbal and written technical direction. 5. Contractor(s) must demonstrate the ability to provide adequate equipment necessary to perform E. Evaluation Criteria 1. Professional service record (references) 2. Number of years of professional service 3. Response time to emergency calls 4. Ability to receive monthly payments, in arrears, through the Automated Clearing House, via Electronic Funds Transfer, to the Contractor's choice of financial institution 5. Price Reasonableness Clauses and Provisions FAR clause 52.212-1 "Instructions to Offerors -- Commercial" is hereby included by reference. Offerors are advised that awards may be made without discussions. Award will be made to the responsible offeror whose propsal is responsive to the terms of this solicitation and is the most advantageous to the government. (vi) All of the following clauses can be accessed electronically at this address: http://www.arnet.gov/far (vii) FAR provision 52.212-2 Evaluation -- Commercial Items applies to this solictation and can be seen in the evaluation criteria of the PWS. (viii) FAR clause 52.212-4 Contract Terms and Conditions -- Commercial Items, hereby applies to this solicitation. Far 52.212-3 Offeror Reps and Certs shall be completed and submitted with the proposal. The following clauses are incorporated by reference: 52.212-5, 52.222-41, 52.222-42, 52.222-43, 52.3222-44. (ix) Proposal must be received not later than 2 Sep 99, 4:00 pm., and must be mailed to USGS, Branch of Acquisition & Federal Assistance, 345 Middlefield Rd., Menlo Park, CA 94025-3591, Attn: Diane Ludeke. Oral or Fax offers are not acceptable. For further information contact Diane Ludeke @ (650) 329-4173. Posted 07/29/99 (W-SN360964). (0210)

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