Federal Emergency Management Agcy, Acquisition Operations Division, 500 C Street, S.W., Room 350, Washington, DC 20472

C -- HAZARD MITIGATION TECHNICAL ASSISTANCE PROGRAM CONTRACT SOL EMW-2000-RP-0001 DUE 091399 POC Contract Specialist: Cathy A. Green (202) 646-3044 E-MAIL: Click here to contact contract specialist, cathy.green@fema.gov. (This announcement is broken down into 3 parts due to the length. The following is PART 1 OF 3) The Federal Emergency Management Agency (FEMA) intends to award a Time and Materials type contract to begin on May 20, 2000. The vendor shall be selected to allow FEMA greater flexibility and surge capability to respond to the potential of multiple catastrophic events. It is anticipated that the contract will consist of a Base Year and Four One (1) Year Options. The selected firm shall be required to provide Architectural and Engineering (A&E) technical assistance to the FEMA Mitigation Directorate (MT) or any of its ten Regional counterparts in the management of its Hazard Mitigation Technical Assistance Program (HMTAP), National Earthquake Technical Assistance Program (NETAP), and Wind and Water Technical Assistance Program (WAWTAP). The authorities for the HMTAP, NETAP and WAWTAP include the Earthquake Hazards Reduction Act, as amended, PL 95-124; the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended, PL 93-288; the National Flood Insurance Act of 1968; and the Flood Disaster Protection Act of 1973. The ten FEMA Regional Directors and their respective Mitigation Division Directors administer the HMTAP for States and local governments. Assistance is necessary to aid MT and its Regional counterparts in performing their post disaster mitigation related responsibilities. The contract shall be hereafter referred to as the "Package". Offerors for the Package shall be expected to provide response capability for all types of post disaster mitigation opportunities, such as riverine and coastal flooding, hurricane type disasters, fire, earthquake, typhoon and tsunami type disasters. The selected firm shall be required to execute the following tasks: (1) provide engineering and architectural services, including civil, structural, electrical/mechanical, geologic, seismic, wind, coastal and hydrology; (2) in accordance with the National Environmental Policy Act (NEPA), prepareall necessary components of environmental assessments or environmental impact statements, including historic preservation reviews and assessments; conduct biological assessments and surveys to determine existence of and potential impact to endangered species; conduct water quality, wetlands delineation, sole or principal drinking aquifers, prime farmlands, and other ecologically significant/ geographically unique areas surveys/assessments; and conduct social science assessments; (3) conduct post-event assessments to identify mitigation opportunities and prepare mitigation plan of action; (4) conduct cost/benefit assessments; (5) conduct implementation of construction sciences, including time and cost estimating, building code practices, and construction techniques and site management; (6) provide services necessary to support community planning processes and to facilitate a reconstruction strategy that optimizes opportunities for hazard mitigation, including land use management, site planning, urban design, energy saving/efficient, ordinance development and administration, and plan development and writing; (7) establish and administer "turn-key" programs for the acquisition and relocation of multiple properties impacted by catastrophic events resulting in a Presidentially Declared disaster and funded by a combination of Federal, State and local and insurance funds; (8) provide land surveying and mapping services, including GIS, and conduct post-event hazard identification and risk assessment activities to confirm accuracy and specify actions and methodologies necessary to improve the identification and assessment of hazards in the disaster area; (9) review the accuracy of floodplain mapping and specify actions and methodologies necessary to improve the mapping when appropriate, and compute estimated flood elevations to guide reconstruction in floodplain areas; (10) implement facilitation sciences and practices, including decision management, group processes, and facilitation skills training; develop and provide training to FEMA Headquarters and Regional staff, and State and local communities qualified to perform specific tasks outlined in this CBD; and provide rapid visual screening, structural and non-structural retrofit, and other ATC training to local contractors, building officials and other related local personnel. (11) monitor performance of projects and related contracts for selected individual applications or categories of work in accordance with the criteria set forth in the Stafford Act, Section 406 and 44 CFR Part 13. (12) provide information management system services, including system design for conducting surveys of potential hazard mitigation projects, tracking and sharing the information among Federal, State, and local project staff; (13) provide real estate, insurance, and accounting services and appropriate legal components, including residential and commercial property of development rights, conservation easement drafting, and standard audits of public and commercial fund accounts; (14) conduct public administration assessments, including public management science, public finance and accounting, and program implementation techniques; (15) provide management and administrative assessment services, including whether policy directives are needed, how the mitigation management system can be improved, and what knowledge and skills are necessary to fulfill mitigation program activities among assigned Federal and State staff, and the fulfillment of such identified needs; and (16) convene panel or panels of experts to render scientific and technical opinions to address complex technical, scientific, sociological, program management or multi-discipline issues. The annual estimated need for services for the Package is between $5-10 million (END OF PART 1).***** (PART 2 OF 3) Submittals will be in conformance with the provisions of PL 92-582 (Brooks Act) and based on the following criteria and evaluation points in descending order of importance: (1) SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE (30 POINTS). The offeror must demonstrate successful corporate experience or experience which is similar to that necessary to perform the contract tasks identified in Part I. Experiences where the offeror can show a direct correlation to those tasks listed shall also be considered. (2) PAST PERFORMANCE (20 POINTS). Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. Submittals must include references' names, affiliations and telephone numbers. The government reserves the right to use information outside of the response in evaluating past performance. ). (3) CAPACITY TO ACCOMPLISH WORK WITHIN REQUIRED TIME (20 POINTS). The offeror must demonstrate the ability to have personnel on-site within 48 hours of notification; field up to 50 professionals from within the skills listed under Criteria (4), concurrently, for two months, in support of the project tasks; field up to 30 professionals from within the skills listed under Criteria (4), concurrently, for six months, in support of the project tasks. In addition, the offeror must be able to scope projects thoroughly and in an efficient and timely manner. (4) PROFESSIONAL QUALIFICATIONS (20 POINTS). Expertise in the disciplines listed below. The number in parenthesis ( ) next to the skill indicates the estimated maximum number of personnel per skill which may be required at any one time. There will be a need for First, Senior and Master Levels in many of the skills listed. The expected Senior Level skill usage is estimated at 80 percent. A Master Level professional shall possess a professional registration, ten (10) years of experience in their field of expertise, and should have published or edited articles in reputable journals, or have presented work at conferences or symposiums of reputable professional organizations for their respective fields. A Senior Level professional shall possess either a professional registration and a minimum of five (5) years experience in theirfield of expertise or a Bachelor of Science (BS) degree or equivalent and ten (10) years of experience in their field of expertise. A First Level professional shall require a BS degree or equivalent and a minimum of two (2) years of experience in their field of expertise. The Package should consist of the following skills: Civil Engineer (30); Structural Engineer (15); Program Manager (2); Sanitary Engineer (6); Coastal Engineer (6); Construction Inspector (10); Construction Site Manager (2); Construction Estimator (residential and commercial buildings) (5); Building Science Specialist (4); Flood Insurance Adjustor (10); Architect (5); Environmental Planner (10); Engineering Technician (10); Estimator (6); Soils/ Geotechnical Engineer (6); Geographic Information Systems (GIS) (4); Electrical Engineer (3); Environmental Engineer (4); Engineering Economist (2); Financial Analyst (3); Insurance Specialist (residential and commercial, including actuarial ratings) (3); Mechanical Engineer (3); Planner, General (5); Planning Specialist (process, economics, taxation and bonds, transportation, regional, urban design, zoning and construction codes) (5); Geologist (1); Principal (1); Landscape Architect (2); Architectural Historian (2); Historical Architect (2); Arborist (2); Horticulturist (1); Art Conservator (2); Accountant (2); Appraiser (3); Archaeologist (2); Biologist (2); Certified Public Accountant (1); Chemical Engineer (1); Draftsman (2); Graphic Artist (2); Hydrologist (river and coastal specialties) (4); Technical Writer (4); Surveying Technician (4); Surveyor (2); Telecommunications Specialist (1); Volcanologist (1); Wetlands Specialist (2); Health Scientist (1); Word Processor (4); Group Facilitation Specialist (process, and decision techniques) (4); Education and training specialist (evaluation and measurement, course design and development, education and training systems assessment and delivery of training) (5); Management Information Systems Specialist (information systems design, computer systems design, programming, software manipulation and training (2); Statistician (1); Mathematician (1); Social Science Specialist (evaluation and measurement, questionnaire design and development, statistical analysis) (1); Operations Researcher (1 ). (5) LOCATION IN THE GEOGRAPHIC AREA OF THE PROJECTS AND KNOWLEDGE OF THE LOCALITY OF THE PROJECTS (10 POINTS). In order to facilitate the management and minimize travel expenses for the Package, the offeror shall have an adequately staffed and equipped office located within the geographic boundaries of the Package. An adequately staffed office is defined as one that is capable of performing satisfactorily the necessary operational and administrative tasks (task order assignment coordination, personnel, finance and accounting, logistics, communications, etc.) to sustain the contractor's field representatives for the duration of the contract. Offeror shall also have knowledge of the locality of the projects, and political, social and hazard related issues relative to the project area. The offeror must also demonstrate in-house expertise with riverine and coastal flooding, hurricane type disasters, fire, earthquake, typhoon and tsunami type disasters. (END OF EVALUATION CRITERIA AND PART 2 OF THE ANNOUNCEMENT).***** (PART 3 OF 3) The offeror shall provide copies of agreements that specify the terms of any prime/subcontractor relationships or joint venture arrangements. The evaluation and selection of the firm will be in accordance with the procedures for acquisition of A&E services, set forth in Part 36 of the Federal Acquisition Regulations (FAR). Firms interested in performing this work are to submit one (1) original and seven (7) copies of their Standard Forms (Sfs) 254 and 255 showing project experience and personnel which will perform the work. Offerors are forewarned that strict adherence to the submission instructions shall be enforced. Engineering firms that are interested in performing the work must submit Sfs 254 and 255. Firms which will not perform all work in-house must identify subcontractors in their submittal. The portion of the submittal relating to the "prime" firm must not exceed fifty (50) pages, front side only. It is recommended that all submittals, to include portions from subcontractors, use a type pitch that is twelve characters per inch for ease of reading and evaluation. All pages following the first fifty (50) pages will be discarded upon receipt. The portion of the submittal relating to subcontractors must not exceed twelve (12) pages per subcontractor, front side only. All pages following the first twelve (12) pages for each subcontractor will be discarded upon receipt. All other material such as brochures or samples of work will be discarded upon receipt. Joint ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive officer of each entity identified. Copies of agreements between firms participating in a prime/subcontractor relationship must also be included in the submittal. The joint venture and the prime/subcontractor documents will not be subject to the page limitation set forth for the Sfs 254 and 255. All interested large firms are reminded that the successful firm will be expected to place subcontracts to the maximum practicable extent with small and disadvantaged firms in accordance with Public Law 95-507. If a large business firm is selected, a small business subcontracting plan, describing how it will manage their subcontractors and ensure quality control, will be required prior to award. All firms interested in applying for work must submit new Sfs 254 and 255 regardless of prior submittal. Firms using subcontractors must submit separate Sfs 254 and 255 for each subcontractor. Qualifications of subcontractors will be considered in the evaluation for rating criteria #1 and 2 as appropriate. The government intends to enter into a voluntary partnership arrangement with the awardees and its subcontractors on this procurement. Our objective is to identify and achieve reciprocal goals, insure effective and efficient contract performance, and resolve disputes in a timely, professional and non-adversarial manner through the use of voluntary Alternative Dispute Resolution (ADR) methodologies. Responses must reference Synopsis # -- -- -- on the face of all forms. No other announcement is anticipated in FY 1999. To assure consideration, all information must be received by the FEMA Contracting Office (ATTENTION: Cathy A. Green) no later than 3:00 p.m. local time at FEMA, 500 C Street, SW, Room 350, Washington, DC 20472, on DATE. Late submission will be subject to the provisions of Part 14.304 of the FAR. This is not a Request for Proposal (END OF PART 3).***** Posted 08/06/99 (W-SN364508). (0218)

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