DEFENSE COMMISSARY AGENCY, CONTRACT MANAGEMENT BUSINESS UNIT, 1300 E AVENUE, FORT LEE VA 23801-1800

R -- SUBSCRIPTION FOR ACCESS TO INFORMATION RETRIEVAL DATABASE SOL DECA01-99-R-0069 DUE 091099 POC Contracting Officer Larry Hahn (804) 734-8521 (Site Code DECA01) E-MAIL: hahnlp@hqlee.deca.mil, hahnlp@hqlee.deca.mil. The original synopsis was submitted to the Government Printing Office and publicized via CBDNet on July 15, 1999. However, the advertisement was inadvertently dropped from the electronic network shortly thereafter, without reason. The updated version of the synopsis is now published a second time to allow for prospective offerors to affirm their interest in this requirement. Interested parties who responded to the original synopsis will be maintained on the mailing list, and need not reapply. The closing date for receipt of proposals identified under the original requirement has now been extended to September 10, 1999. All offers received to date are currently being retained unopened. Offerors that submitted proposals in response to the original requirement will be afforded the opportunity to either (1) allow their proposal to remain as is -- to be opened at the time of the new closing date; (2) allow their proposal to remain with this agency -- but submit an amendment to their original proposalto incorporate any changes; or (3) submit a written request for the return of the proposal. Synopsis is as follows. This requirement is issued on an unrestricted basis under SIC Code 7375, with a size standard of $18M. ITEM DESCRIPTION: The requirement shall consist of two contract line item numbers (CLIN's), as follows: CLIN 0001, 1 Job (JB). Item: Subscription for Access for the period of date of contract award through October 10, 2000. CLIN 0002, 1 Job (JB). Item: Subscription for Access for the period of October 11, 2000 through April 10, 2002. Note: CLIN # 0002 may be terminated at any time by the Government by providing 90 days written notice to the contractor, without cost over and above the prorated fee for any used portion of that CLIN. The subscription should provide for both short and long-term access to a contractor's automated database containing information relative to sales/movement data. The database shall include sales/movement data for all DeCA commissaries within the continental United States (CONUS -- defined as the 48 contiguous States), in addition to comparable sales/movement data from commercial grocery stores within the same geographical areas. The access will be utilized by the DeCA personnel, principally within the Marketing Business Unit (MBU), to accomplish such things as market research, generate ad hoc reports, and validate vendor presentations. The proposed hardware/software solution must include a user friendly drive engine that will allow for significant data manipulation and report building capabilities by DeCA personnel. As a minimum, the access should enable the operator to generate reports based on any number of parameters, to include, but not limited to, DeCA REGIONS (Eastern Region-Northern Area, Eastern Region-Southern Area, Midwest Region, Western Region-Northern and Western Region-Southern), PRODUCTS (Departments, Categories, Sub-categories, Brands, UPC's, etc.), MARKETS (Food & Mass Merchandise) and TIME PERIODS. The proposal should identify all technical and pricing variations associated with providing a complete turn-key operation (including any necessary hardware, software, communication requirements, licenses, etc.) for the term of the resulting contract. The proposal should also address the initial and follow-up training on the system that is to be provided by the contractor. There is no need for any contractor-provided services other than those required for initial and follow-up training. In addition to the minimum requirements set forth above, the following additional enhancements (or portions thereof) and related pricing should be addressed by the offeror, if available: (1) the inclusion of sales/movement data for Alaska & Hawaii DeCA commissaries & comparable commercial grocery stores; (2) the inclusion of sales/movement data for all other DeCA stores outside of the CONUS; (3) inclusion of the market for DRUG categories; (4) expansion of the access to multiple users (not to exceed 30); (5) any additional features and/or functions that the offeror feels may be of interest to DeCA. PLACE OF PERFORMANCE: The end item(s) will be placed and operated within the areas of the DeCA Headquarters or its related agency facilities at or near Fort Lee, Virginia. The contractor shall be responsible for all effort, resources, and costs associated with making the system fully operational at its end destination. EVALUATION: The evaluation criteria that will be applied under this acquisition shall be as follows. The Government contemplates the award of a single contract resulting from this solicitation to the responsible offeror whose offer, conforming to the requirements of the solicitation, is determined to be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers, which are listed in descending order of importance: (1) technical capability of the contractor to meet the needs of the government (inclusive of minimum needs and potential optional enhancements); (2) past performance; (3) price. Technical capability and past performance, when combined, are more important than price. Written requests for a copy of the solicitation should be provided to the Defense Commissary Agency, Contract Management Business Unit, Equipment/Supply Division (RAE), Fort Lee, Virginia 23801-1800. Requests must contain the requestors company name & complete mailing address, phone & facsimile number, point-of-contact and business size status. CONTACT: The point of contact/Contracting Officer and phone number for this requirement is Mr. Larry Hahn, (804) 734-8521; Facsimile: (804) 734-8139; e-mail: hahnlp@hqlee.deca.mil***** Posted 08/11/99 (A-SN366689). (0223)

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