Contracting Officer, RLR VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202

J -- MAINTENANCE OF ANESTHESSIA EQUIPMENT SOL 583-00-02 DUE 092399 POC Joyce Miller 317-554-0207 This combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are requested and a written solicitation will not be issued. Solicitation 583-02-00 is issued as a request for quotation (RFQ). This is a competitive commercial item procurement under the Standard Industrial Classification (SIC) Code 7629. The VA Medical Center, 1481 W. 10th Street, Indianapolis, Indiana intends to contract for services for the period 10/1/99 through 9/30/00. Contractor to provide all necessary labor, parts, supplies and travel to maintain and perform preventative inspections (PM) by a factory (or equal) trained representative on the OHMEDA anesthesia equipment. Preventative inspections shall be performed during the months of November 98, February 99, May 99, and August 99. Item 1, Anesthesia apparatus Excel 210, S/N AMAK00891, Ventilator Model7000, S/N CAAS01567. Item 2, All of the following are under warranty until November, 1998. Preventive maintenance only during October, 1999. Anesthesia apparatus Excel 210, S/N AMAW01284, Ventilator Model 7800, S/N CATW00695, Decal #6515-8297. Item 3, Anesthesia apparatus Excel 210, S/N AMAW01285, Ventilator Model 7800, S/N CATW00687, Decal # 6515-8298. Item 4, Anesthesia apparatus Excel 210, S/N AMAW01288, Ventilator Model 7800, S/N CATW00718, Decal # 6515-8301. Item 5, Anesthesia apparatus Excel 210 S/N AMAW01286, Ventilator Model 7800, S/N CATW00710, Decal # 6515-8299. Item 6, Anesthesia apparatus Excel 210, S/N AMAW01287, Ventilator Model 7800, S/N CATW00699, Decal # 6515-8300. Item 7, EC 4C Forane vaporizers, 1 each to be maintained during year and switched out in March, 1999. The preventive maintenance (PM) shall correct any equipment malfunctions and assure that the equipment meets the manufacturer's maintenance specifications and factory tolerances. Any calibration procedures or adjustments necessaryto assure accurate and reliable equipment operation will be performed at this time. During the PM visit, the contractor will replace all normal wear (i.e. PM kit) parts as may be necessary for the satisfactory function of the equipment. All vaporizers will be exchanged once a year. The contractor shall call Engineering Service (317) 635-7401, extension 2450, five days in advance to confirm that the equipment can be serviced at a time that is agreeable to the VA. The contractor's field service engineer must not leave the site until the Biomedical Engineer or designee thereof is satisfied that the instrument is operating within the manufacturer's factory tolerance. Only the COTR or designee is authorized to request service calls. Maintenance shall be performed during regular working hours which are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding legal holidays which are New Years Day, Martin Luther King's Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving and Christmas Day. No work shall be performed or billed outside the hours specified. Contractor shall take standard safety precautions and any other that the Contracting Officer or COTR may determine to be reasonably necessary to protect the lives and health of the occupants of the building. The absence of such precautions shall cause a notice of non-compliance to be issued. The contractor shall, after receipt of this notice, immediately correct the conditions, which are deficient. All the parts necessary to repair the equipment are included. For each emergency service visit, initiated at the request of the VA, the contractor shall furnish all labor, material, repair parts, and equipment necessary to correct any equipment malfunctions and return the equipment to operational condition. The contractor shall guarantee that the equipment will meet manufacturer's factory tolerance at the conclusion of any emergency service performed. For each service call, the contractor will submit a list containing each part installed and prices to the VA Engineering Service Office. The contractor is required to submit within ten (10) calendar days afterward, written procedures for the VA to contact the contractor when emergency service is needed. Procedure information will include service representative's name, address and phone number. An alternate phone number should also be provided. The telephone service technician must return a VA request for emergency service by phone within two (2) hours. If the problem cannot be solved over the telephone within an additional two (2) hours, the call must be referred by the contractor to the service representative. The service representative must appear on site within 24 hours. Only the biomedical engineer can determine when the instrument is properly repaired and operating within the manufacturer's factory tolerance. Contractor shall not be obligated to provide services under this agreement for: a. Damage to of destruction of instruments covered where such damage or destruction is: (1) a result of or caused by fire or explosion of any origin, riot, civil unrest, aircraft, war or any act of God including, but not limited to: lightning, windstorm hail, flood, earthquake or: (2) caused by the VA's misuse or abuse of such equipment; b. contamination due to spillage; c. installation of unauthorized field modifications. Consumable and operating supply items are excluded. Payments will be made quarterly in arrears. Service representatives will report to Room A876 upon his arrival of coordination with the appropriate person. All preventive maintenance and repair inspections must be performed by a representative factory or equivalent trained on the OHMEDA anesthesia equipment. Contractor may be required to provide training certificates to the VA on request. Standards of operations must meet original factory tolerance at the completion of each PM procedure. Any additional charges not included within this service contract must have the prior approval of the Contracting Officer before those costs are incurred. Immediately following the preventive maintenance or emergency service visit, the service representative will submit one written copy of the service report to Engineering personnel in Room C-B038 and one copy to the Surgery personnel. The report must be signed by a responsible VA employee and must list parts replaced. No partial payments can be initiated until both signed service reports are received in the Engineering and Surgical Services and upon receipt of a proper invoice. Invoices shall be submitted in accordance with Federal Acquisition Regulation 52.212-4(g) and shall be submitted to Chief, Fiscal Service 04(d), VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. Awarded contractor is advised that payment will be made either through electronic funds transfer (EFT) or by Government purchase card. Clause 52.232-33 Mandatory Information for Electronic Funds Transfer Payment is included. Payment via EFT will require completion of SF 3881. The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items apply to this acquisition. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, and the clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition which shall also include the following clauses: 52.203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35, 52.222-36, and 52.222-37. The following standard FAR and VAAR clauses are incorporated and apply to this acquisition: 52.232-18, 52.232-19 (which provides that funds are not authorized past September of any fiscal year, unless written authorizations is received from the Contracting Officer), 52.244-6, 52.252-2 http://www.arnet.gov/far and http://www.va.gov/oa&;mm/vaar, and VAAR 852.219-70, 852.270-1, and 852.270-4. Warranty of service shall be in accordance with Standard Industry Practice in effect at the time of award. Interested offerors may submit their proposals along with a completed copy of the provision at FAR 52.213-3, Offeror Representations and Certifications-Commercial Items, on or before 4:30 p.m., September 23, 1999. Quotations may be provided to the Contracting Officer at the following address, Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202, Attn. Joyce Miller (90C). Posted 08/17/99 (W-SN368815). (0229)

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