National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-90168 DUE 090399 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-90168, includes all applicable provisions and clauses in effect through FAR FAC 97-13. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisition. This requirement is set-aside for small businesses. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI StandardfSpecifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: TITLE & PRODUCT: "Risk Disk Assessment kits."Assembled kits consisting of five items each, some parts are common. (For Macintosh-1,500 and for PC-WinTel computer systems-7,500 copies). A 8 panel order form/envelope with gum patches; B-8 page stitched book; C-die cut folder with capacity glued pocket, D-letter, E-mailing envelope. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. QUANTITY: 9,000 assembled kits. TRIM SIZES: A)Trim to 17-5/8" x 5-7/8, fold 3 roll folds and pattern gum to 4-1/2" x 5-7/8"; B)Saddle wire stitch and trim three sides to the final size of 5-1/4" x 8-1/4"; C) Diecut to 18-7/8" x10-1/2", convert to 5-3/8" x 8-1/2" x (3/8" capacity); D) Trim only to the final size of 4-7/8" x 8-1/4"; E) 9-1/2" x 6-1/2" gummed flap, open side made up envelopes. FURNISHED MATERIALS: A complete set of film negatives (multiple exposures) together with a previously printed set of samples as a guide to color breaks and manufacturing. PROOFS: provide (2 sets) laminated halftone dot color proofs, digital color-4000 dip or made from final films, stripped to show the full press sheet imposition, including colorbar, show guide, gripper and ruled-up for all bindery marks of each form, plus book dylux proofs, with all elements in proper position, folded and trimmed to the final size. NCI shall retain one complete proof set. PAPER: Portfolio- 5 ply white c-2-s Beveridge Blankote blanks or equal. Envelope-24 lb white kraft or white wove made-up, open side, gummed. All other items -80 lb. white #1 matte finish text, target brightness of 87. NOTE: Only those papers listed above as approved #1 sheet equals will be considered. See the 32nd edition (1998- 99 issue) of the competitive Grade Finder. Boththe text stock and cover stocks must be the same brand name items, and all the leaves within each book must be matching. American mill brand manufactured papers only, private label papers and or foreign manufactured papers shall not be acceptable. INKS: 4 color process, PMS 130, PMS 1795, PMS 285, PMS 363 and Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: heat-set litho/10%, sheet-fed litho/20%, forms/20%. BINDING: Bind all items following the sizes-directions within these specifications. (Keep the versions separate.) Collate PC version assemblies as one each of items A, B and D inserted into item C together with 9 additional copies of item B placed loose into item E behind the assembled kit folder containing all the listed items. Also insert one furnished PC diskette in the pocket of item C. Shrink wrap the completed assembly consisting of both the nine copies of the booklet together with the completed kit folder containing one copy of all components, before insertion into the envelope. do NOT seal the envelope flaps. FORMAT: Collate Mac version assemblies in the same manner as the PC lot. NOTE: Ten copies of item "C" are also required for this Mac version. Also insert two furnished Macintosh diskettes in the pocket of item "C". PRINTING: All items except the envelope print 2 sides, (NO items are common copy or common ink colors between the Mac and Windows versions). Item "C" (both Mac and PC versions) print in 4 color process inks and Black. Items "A", "B", "D" and "E" (PC version) prints in screens and solids of PMS 130 and PMS 363. Items "A", "B", "D" and "E" (Mac version) prints in screens and solids of PMS 1795 and PMS 285. NOTE: The furnished electronic files do not contain varnish masks, or traps and the contractor shall create these items as part of their production. Heavy coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth,uniform ink film. Must be printed on a litho printing press capable of printing all the required ink colors with one pass through the press together with the complete color bar as specified herein. Web run production equipment if used, shall be heat-set only. Ghosting and "in-line problems" shall not be acceptable. COATING: Overall aqueous coat, satin finish, both versions of the diecut folders 2/S. Dull varnish is NOT acceptable as an option to aqueous coating. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due to the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. Also refer to NCI Standard Specifications. PRESS INSPECTION: Press sheet shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degrees Kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. Also refer to NCI Standard Specifications. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Pack assemblies in new 275pound test corrugated containers filled to the top, keep lots separate. The cartons shall be manufactured to fit these products. The maximum weight shall not exceed 38 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label/stencil on the carton end. RETURN MATERIALS: Return all camera copy or furnished materials as received and two file copy printed samples. Inventory the NCI final film negatives in printer spreads (only 2 page films for book-work) and furnish copies of all the signed receipts in one package to Paul LaMasters at the business office address: Printing Officer, NCI, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives s RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 9-NCI-PC-125 Negatives and color oks for storage, Risk Disk Assessment Tool kits (item & version). SHIPPING: 10 advanced sample copies to: National Cancer Institute, Attn: Printing Officer, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda,Maryland 20892. Ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, Maryland 21229, phone number (410)644-7853. Also refer to NCI Standard Specifications. SCHEDULE: Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 working days notice. Notify the Printing Officer (301) 402-2624 of the day and time products will be available for inspection. SCHEDULE: Display of materials at NCI, OCC,Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892 on 8/25/99. Assuming an award date of 9/6/99, material shall be picked up on 9/7/99. All copies shall be delivered to the destinations identified above by noon on 10/12/99 (EST). Advanced sample copies must be received at the NCI, Office of Cancer Communications prior to any bulk distributions. Return of furnished materials and receipts shall be made on 10/19/99. NOTE: please be aware that without the return of all the furnished items, complete as specified within these printing specifications, payment will and can be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. General packaging information for bulk shipments delivered to the National Cancer Institute. Shipments not conforming to these requirements can be refused. The exact packaging for each order will be detailed within the printing contract from the government. The contractor shall initiate contact with our warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Typically, this number is also listed on the back cover of all the publications, in the lower right hand position by the spine. Receiving hours are 9:00 am-12:00 (noon) & 1:00-4:00 pm EST, Monday-Friday. Call for delivery appointment prior to any bulk shipments. Ship to: Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229, Attn: Andy McMahon, phone number (410) 644-7853. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building #31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Paul LaMasters, Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC number, Title, Inventory Number and the Quantity per carton and per package, 9-NCI-PC-125 (qty per package/qty. Per carton) Risk Disk Assessment Tool kits, Inventory Numbers T-071 or T-072. Plastic strap band every skid twice in both directions over corrugated edge protectors and wooden skid tops. Dimensions of the skid is: [Side dimensions: 40" Front dimensions 48"]. Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries. Stack skids not to exceed 50" from the floor to the top. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck. The pallet size is listed above. The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING'. BASIS FOR AWARD: Award will be made to the lowest responsible offeror with the responsive lowest priced offer that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES; the following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTION TO OFFEROR-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITION, FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clauses at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT-SUPPLIES AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certifications or other cited provisions and clauses may be obtained on line at the NCI website at http://am.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent at (301) 402-4509. OFFERS; Quotations must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Offers must be accompanied by a completed "Offeror Representations and Certification-Commercial Items with DUNS Number Addendum, signed by an authorized representative of the offeror. Quotations must be received in this office by 1:00 pm EST on 9/3/99. Please reference the solicitation number RFQ-NCI-90168 on your quotation. Posted 08/17/99 (W-SN368501). (0229)

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