VA Medical Center, 3710 SW U.S. Veterans Hospital Road, P.O. Box 1034, Portland, OR 97207

R -- MEDICAL RECORD CODING COMPLIANCE SOL 648-57-99 DUE 091599 POC Mary D. Cray (503) 273-5375 WEB: http://www.va.gov/oa&;mm/busopp/sols.htm, http://www.va.gov/oa&;mm/busopp/sols.htm. E-MAIL: cray.mary@portland.va.gov, cray.mary@portland.va.gov. The Portland VA Medical Center is looking to procure contractor support to provide regulatory, technical, operations, and coding and billing expertise to assist the Portland VA Medical Center (1) with the review of processes, procedures and enabling technology for submitting claims to Medigap carriers through the HCFA Medicare Fiscal Intermediary and Carrier; (2) with inpatient and outpatient coding and auditing of documentation; (3) development of encounter form management that will ensure accuracy and ease of use; (4) education; and (5) supplemental education (train-the-trainer) in accordance with the requirements of the solicitation. A final objective is to (a) build an encounter form; (b) train providers on how to use it; (c) train clerks how to input into the system; (d) train billers how to create a bill; (e) train collectors to verify proper payment was received. A registered records administrator must complete the medical record and coding reviews. The actual trainers must have the current credentials of an Accredited Record Technician, Registered Record Administrator, or a Certified Coding Specialist. The actual reviewer must have at least five years of experience. When reviewing outpatient coding, the reviewer must be certified in outpatient coding. Evaluation criteria are described in the solicitation. It is expected that the contract offer will be made during the last week of September, first week of October with services to begin within approximately one week from date of award. A commercial item request for quotation will be issued on or about August 20, 1999. Written requests may be submitted via facsimile to (503) 273-5335 or mailed to the address shown above to the attention of Mary Cray (P4CONT). No telephone requests will be accepted. All responsible sources may submit a quotation, which will be considered. Quotations including technical and pricing data will be due by 4 p.m. on September 15, 1999. Oral presentations will be scheduled on or about September 23, 1999, as described in the solicitation. This is a negotiated procurement; there will be no public bid opening. Electronic solicitations may be obtained after August 21, 1999 at the following URL: http://www.va.gov/oa&;mm/busopp/sols.htm. Any amendments issued to this solicitation will be available at this URL. Contractors are advised that they are responsible for obtaining amendments. See Note: 1 Posted 08/19/99 (W-SN370309). (0231)

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