National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-90177 DUE 090999 POC Cynthia Brown, Purchasing Agent, 301 -- 402-4509, Purchasing Agent, Todd Cole, Contracting Office This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, RFQ-NCI-90177, includes all applicable provisions and clauses in effect through FAR FAC 97-13. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisition. This requirement is set-aside for small businesses. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: Title: "Not Just Once -- bookmarks". PRODUCT: Five lots of bookmarks (1,000,000 of each), shrink wrapped in 100's. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. QUANTITY: 5,000,000 copies and the final films as required in the production of printing. TRIM SIZE: 2-1/2" x 8". FURNISHED MATERIALS: A complete set of multiple exposure film negatives and a sample of each item as a guide to manufacturing. PROOFS: provide (2 sets) laminated halftone dot structure color proofs, digital color-4000 dpi or made only from final films, stripped to show the full press sheet imposition, indicating guide, gripper and ruled-up for all the bindery time-outs of each form, plus dylux proofs, with all elements in proper position, folded and trimmed to the final size. NCI shall retain one complete proof set. PAPER: Covers -100 lb. white #1 dull finish cover, target brightness of 87. (Celesta, Centura, Signature, Vintage, or an approved equal). NOTE: Only those papers listed above as approved #1 sheet equals will be considered. See the 32nd edition (1998-99 issue) of the Competitive Grade Finder. Both the text stock and cover stocks must be the same brand name items, and all the leaves within each book must be matching if applicable. American mill brand manufactured papers only, private label papers and or foreign manufactured papers shall not be acceptable. INKS: 4 color process, PMS 124, 1787, 2593, 285, 363, 417 and Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho-10%, sheet-fed litho/20%, forms/20%. BINDING: Bleed trim each of the five lots on four sides to a final size after binding of 2-1/2" x 8". Keep the lots separate, shrink wrap in 100's and pack in 275 lbs. test cartons. SEPARATIONS: None required. FORMAT: All five items print on both sides. Each lot is six colors (-face side) and the back-up is one PMS color only (common to all lots). PRINTING: Each item prints in 4/Color Process inks plus 2 PMS colors on the face/sides (not common PMS inks between lots). The process ink color image illustrations are approximately 6-1/2" x 2-1/2". The balance of the face side is composed of two PMS colors bleeding three sides with reversed to white text copy and a headline. Backups print in Purple ink only for all lots (not common copy). Note: Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. Ghosting and "in-line problems" shall not be acceptable. Must be printed on a lithographic printing press capable of printing all the required ink colors with one pass through the press. Web run production equipment if used, shall be lithographic heat-set only. COATING: Overall aqueous coat, gloss finish, both sides. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due to the contractor's failure to examine the copy and throughly understand the nature and extent of the work to be performed. Also refer to NCI Standard Specifications. PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degrees Kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. Also refer to NCI Standard Specifications. PREWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. Also refer to NCI Standard Specifications. PACKING: Shrink wrap in units of 100 copies. Pack each lot separately in new 275 pound test corrugated containers filled to the top, 6,000 copies per carton. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 50 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. RETURN MATERIALS: Return all camera copies or furnished materials as received and two file copy printed samples. Inventory the NCI final film negatives in printer spreads (only 2 page films for book-work) and furnish copies of all the signed receipts in one package to Paul LaMasters at the business office address: Printing Officer, NCI, Office of Cancer Communications, Building 31, Room 10A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 9-NCI-PC-128 (composed negatives and oks for storage), Not Just Once -bookmarks. SHIPPING: 10 advanced sample sets to: National Cancer Institute, Attn: Printing Officer, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. Ship the balance of sets to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, phone number (410) 644-7853. Ship 15 "file sets" to: Library of Congress, Madison Bldg., Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Streets), Washington DC 02540. Ship 736 "depository sets" to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Wm. Teele, Label carton item #507-G-02. Also refer to NCI Standard Specifications. SCHEDULE: Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 working days, notice. Notify Paul LaMasters, NCI Printing Officer at (301) 402-2624 of the day and time press sheets will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building #31, Room 10-A-28, 9000 Rockville Pike,Bethesda, Maryland 20892 on 09/06/99. Assuming an award date of 09/10/99, material shall be picked up on 09/13/99. 100,000 sets due at the destinations identified above by noon on 10/12/99 (EST). Balance of sets due on 10/22/99. Advanced sample copies must be received at the NCI, Office of Cancer Communications prior to any bulk distributions. Balance of sets due to Aspen Systems. Return of furnished materials and receipts shall be made on 10/29/99. NOTE: please be aware that without the return of all the furnished items, complete as specified within these printing specifications, payment will and can be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. General packaging information for bulk shipments delivered to the National Cancer Institute. Shipments not conforming to these requirements can be refused. The exact packaging for each order will be detailed within the printing contract from the government. The contractor shall initiate contact with our warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Receiving hours are 9:00 am-12:00 (noon) & 1:00-4:00 pm EST, Monday-Friday. Call for delivery appointment prior to any bulk shipments. Ship to: Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229. Attn: Andy McMahon, phone number (410)644-7853. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building #31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Paul LaMasters, Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC Number, Title, Inventory Number and the Quantity per carton and per package, 9-NCI-PC-128 (hundreds/6000 per carton) Not Just Once -bookmarks, Inventory number is listed on each back. Plastic strap band every skid, twice in both directions, over corrugated edge protectors and wooden skid tops. Dimensions of the skid are: Side dimensions: 40", Front dimensions: 48". Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck . Stack skids not to exceed 50" from the floor to top. The required pallet size dimensions are above. The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING". BASIS FOR AWARD: Award will be made to the responsible offeror with the responsive lowest priced quote that full meets the requirements of the solicitation. PROVISIONS AND CLAUSES; the following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTION TO OFFEROR-COMMERCIAL ITEMS- DEVIATION FOR SIMPLIFIED ACQUISITION, FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS; FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clauses at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT-SUPPLIES AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION . Full text copies of the representations and certifications or other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent at (301) 402-4509. OFFERS; Quotations must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Offers must be accompanied by a completed "Offeror Representations and Certification-Commercial Items with DUNS Number Addendum", signed by and authorized representative ofthe offeror. Quotations must be received in this office by 1:00 pm EST on 09/09/99. Please reference the solicitation number RFQ-NCI-90177 on your quotation. Posted 08/20/99 (W-SN370479). (0232)

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