Department of the Air Force, Air Combat Command, 27 CONS, 511 North Torch Blvd, Cannon AFB, NM, 88103-5108

58 -- DIGITAL COMMUNICATIONS RECORDING EQUIPMENT SOL F29605-99-T0137 DUE 091699 POC David O'Leary, Contract Specialist, Phone 5057844518, Fax 5057841148, Email david.oleary@cannon.af.mil -- Maria Barela, Contract Specialist, Phone 505-784-4506, Fax 505-784-1148, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=F29605-99-T01 37&LocID=881. E-MAIL: David O'Leary, david.oleary@cannon.af.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: proposals are being requested and a written solicitation will not be issued. Solicitation number F29605-99-T0137 is being issued as a request for quotation (RFQ). This procurement calls for brand name or equal; all responsible sources may submit an offer. This solicitation document, incorporated provisions and clauses, are those in effect through Federal Acquisition Circular (FAC) 97-12 and Defense Acquisition Change Notice 19990722. This acquisition is reserved exclusively for small business concerns and is 100% set aside. This acquisition falls under Standard Industry Classification (SIC) 3663; Radio and Television Broadcasting and Communications Equipment, and the small business size standard is 750 employees. Pursuant to the terms of the clause _Brand Name or Equal_, 252.211-7003, the following requirement indicates the quality and characteristics of products that will be satisfactory. This requirement consist of 6 line items: 0001__RACAL WordNet 64 Channel Digital Communications Recorder / Reproducer, Dual DAT DDS-3 Drive (approx. 2000 Channel Hours per Drive), Full Electroluminescent Display, 1,200 Channel Hours Hard Disk Storage (Instant Access). Standard Features Include: Intelligent Programmable Security Key, Recorder Monitoring, Digital Date & Time Display, Hard Drive Permanent Storage, Multi-Users Playback at One Time, Management Reports, Channel Statistics, Caller Line ID, Tape Duplication (DAT to DAT), Label Printing for Archive Tapes, Spoken Time Module, Operating Instructions, Message Search Parameters, Channel Growth Capacity to 80 Channels in one chassis, Automatic Tape Formatting, Programmable Tape Over-Write Protection, Simultaneous playback from recorder and Remote Control PC. 0002__30-Minute Smart UPS. 0003__WordNet for Windows Software Package for one customer provided workstation, factory fitted RACAL network kit, programming and training, Network Module Kit, PC Network Card, and Installation. 0004__WordNet for Windows-Site License, (used on as many PC_s within that site). 0005__Remote Diagnostics package. 0006__10 pack DAT DDS-3 Tape. Training and Support Included with one Year Warranty. All electronic components must be Y2K compliant. Delivery will be FOB Destination, The following FAR provisions apply: FAR 52.212-1, Instructions to Offerors -- Commercial Items, with the following addendum: Past Performance: As part of the evaluation process, the Government will assess the offerors past performance. Each offeror shall submit a past and present performance. The offeror shall present factual material dealing with contracts held with other Government agencies or with private sector businesses on which similar services were provided. Information requested includes successful execution of contracts, and in any problem areas, the steps taken toresolve or correct. Offerors are cautioned that the Government will use information provided in this volume and information obtained from other sources in the development of the performance risk assessments. Content: (1) Required information is limited to two pages per contract. Company name shall be indicated on the upper right hand corner of each page. (2) Offerors with no past experience in providing Digital Communications Recorder/Reproducing equipment shall state so. (3) Information should be submitted on all contracts performed within the past three years and shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements. Address how well the work was performed on other contracts, perception of customer satisfaction, interface and working relationship with key government personnel, whether there were cure notices, show cause letters or termination actions, whether Contract Discrepancy Reports (CDRs)were issued, total number of CDRs if applicable, and final amount of deductions. Discuss whether quality services were provided at original bid prices, whether the forecasting impacted performance on the contract. Describe any awards or special recognition for high-quality service. (4) For all listed contracts, provide the following information: (a) Contracting Agency. (b) Contract Number. (c) Brief description of contract effort (service). (d) Period of performance. (e) Contract value at time of award. (f) Current value including all changes and exercised options. (g) Contracting Officer name, address, telephone number. (5) Provide general information concerning any Government audits that may have been issued during the past five years, to include the name of the audit agency, address, auditor, telephone number and recommendation of audit. Price Proposal: (1) Completeness: The offeror shall submit completed pricing for all years on the provided price schedule. (2) Reasonableness: Prices are reasonable in comparison to estimates, prior prices paid, and can be supported by suitable estimating techniques. FAR 52.212-2, Evaluation -- Commercial Items, with the following addendum: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Basis for Award: The basis for award will be an integrated assessment based on tradeoff between past performance and price. The government will award the contract to the offeror who represents the best value to the Government in terms of past performance and price as outlined below. The competitive range will consist of all of the most highly rated proposals. The following factors shall be used to evaluate offers: 1). Past performance: confidence assessment shall be accomplished for all offerors and each offeror shall be assigned one of the following ratings: 2).Exceptional/High Confidence: Based on the offeror's performance record, essentially no doubt exists that the successful offeror will successfully perform the required effort. 3). Very Good/Significant Confidence: Based on the offeror's performance record, little doubt exists that the offeror will successfully perform the required effort. 4). Satisfactory Confidence: Based on the offeror's performance record, some doubt exists that the offeror will successfully perform the required effort. 5). Neutral/Unknown Confidence: No performance record identifiable (See FAR 15.305(a)(iii)&(iv)). 6). Marginal/Little Confidence: Based on the offeror's performance record, substantial doubt exists that the offeror will successfully perform the required effort. Changes to the effort's existing processes may be necessary in order to achieve contract requirements. 7). No Confidence: Based on the offeror's performance record, extreme doubt exists that the offeror will successfully perform the required effort. A number of references will be selected and investigated of past performance references provided by offerors. Any derogatory past performance information obtained will be presented to the affected offeror, and that offeror will have an opportunity to respond with any mitigating facts. The final determination of past performance ratings shall rest with the contracting officer. Past performance shall be evaluated on the basis of the following subfactors of equal importance: Quality of Service. Schedule. Cost Control (Not required for FFP or FP/EPA). Business Relations. Management of key personnel. Past performance shall be equal to price. Price Proposal: 1.) The offeror shall submit completed pricing for all ears on the provided price schedule. 2.) Prices are reasonable in comparison to estimated, prior prices paid, and can be supported by suitable estimating techniques. Offers shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification -- Commercial Items, with its offer.FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, with the following addendum: Para (c) is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriations data, etc., which may be changed unilaterally by the Government. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, with the following sub-paragraphs selected: (a) (1) 52.222-3, Convict Labor (E.O. 11755) and (2) 52.233-3, Protest After Award (31 U.S.C. 3553). (b) (12) 52.222-26, Equal Opportunity (E.O. 11246); (13) 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); (14) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); and (15) 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212). (e) (1) 52.222-26, Equal Opportunity (E.O. 11246); (2) 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); (3) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); and (4) 52.247-64, Preference for Privately-Owned U.S.-Flag Commercial Vessels (46 U.S.C. 1241)(flow down not required for subcontracts awarded beginning May 1, 1996). The following DFARS clauses are also applicable: DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, with the following sub-paragraphs selected: (b) 252.225-7001, Buy American Act and Balance of Payments Program (41 U.S.C. 10a-10d, E.O. 10582); and 252.225-7007, Buy American Act-Trade Agreements -- Balance of Payments Program (41 U.S.C. 10a-10d, 19 U.S.C. 2501-2518, and 19 U.S.C. 3301 note); (c) 252.225-7014, Preference for Domestic Specialty Metals, Alternate I (10 U.S.C. 2241 note). The following clauses are applicable: FAR 52.219-6, Notice of Total Small Business Set-Aside and DFAR 252.204-7004, Required Central Contractor Registration. The following provisions are applicable: FAR 52.204-3, Taxpayer Identification and 25.204-6, Contractor Identification Number -- Data Universal Numbering System (DUNS) Number. The Contractor shall extend to the Government a one year warranty. The warranty period shall begin upon final acceptance of the item listed in the schedule. This is a DO rated RFQ with a priority identification symbol of A70. Offers are due by 3:00 p.m., Mountain Standard Time, 16 September 1999. Submit Offers in writing, via fax or by e-mail. Quotes must be valid for 30 calendar days after close of solicitation. Address any questions to David J. O_Leary at 505-784-4518 or via fax at 505-784-1148, or e-mail at Posted 08/24/99 (D-SN371360). (0236)

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