Department of the Air Force, Air Combat Command, 99 CONS, 5865 Swaab Blvd, Nellis AFB, NV, 89191-7063

J -- VEHICLE SECURITY BARRIER MAINTENANCE SOL F26600-99QY141 DUE 091099 POC Maria Rodriguez, Contracting Craftsman, Phone 702-652-5352, Fax 702-652-5405, Email maria.rodriguez@nellis.af.mil -- Chris Prather, Contracting Journeyman, Phone 702-652-9571, Fax 702-652-5405, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=F26600-99QY14 1&LocID=885. E-MAIL: Maria Rodriguez, maria.rodriguez@nellis.af.mil. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation no. F2660099QY141 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-12. Solicitation is reserved for small business concerns. The SIC for this solicitation is 7382. The small business size standard is $5 million in gross revenue for the three previous fiscal years. Item description as follows: Non Personal Service to provide all labor, equipment, tools, material, supervision, and all necessary items to provide Preventive Maintenance Inspections (PMI_s) for (9) nine Stinger Vehicle Arrest System of various models (Model: ST120, ST96, ST144) located onNellis AFB, NV, 89191, located 7 miles north of Las Vegas on Highway 93. Preventive maintenance period for work to be performed is from 1 October 99 -- 30 September 2000 with (4) four option years. Contractor shall perform the first monthly PMI no later than 15 OCT 2000. Thereafter, inspections will be accomplished between the 1st and 5th day of each month; the contractor shall contact Contracting Officer_s Representative at least two (2) days prior to schedule the PMI. A workday shall be construed as the normal (8) eight-hour workday of the ordering agency within a workweek. Normal work hours for NELLIS AFB NV are 0730-1630 Monday through Friday, except holidays observed at the Government installation. The contractor shall systematically service the equipment covered by this preventive maintenance agreement within the allotted time set forth for each monthly service. Work performed shall be in accordance with manufactures_ commercial practice and shall include, but not limited to, oiling, changing filters, calibrating, minor repairs, replacing of parts where needed, and keeping the machine in good serviceable condition. Contractor shall posses the necessary equipment to perform preventative maintenance on vehicle security barriers; no government furnished property will be provided. Government shall provide operating instruction manuals upon request of the contractor. Service shall include the following: Grease pivot points (fittings); Clean/Inspect vehicle barrier drainage system; Check/Inspect vehicle barrier mechanical system (a) time delay before raise, (b) operating PSI, (c) operational volts, (d) motor running amps; Check/Inspect vehicle barrier hydraulic components, (a) manually raise and lower, (b) raise and lower at security building, (c) fluid level; Check/Inspect vehicle barrier accessories, (a) security master override, (b) fire department override vehicle blocking; Check/Inspect vehicle barrier surface coating; Check/Inspect alarms, (a) audible and visual, Replace return line filters (4) every 6 months. Additional charges for labor and /or material out of contract scope when discovered during the preventive maintenance inspection will be coordinated through the COR prior to replacement. Only new standard parts or parts of equal quality shall be used in effecting repairs. The COR reserves the right to inspect defective parts. All filters, fluids and other materials changed out by the contractor shall be disposed of by the contractor I/A/W state & Federal laws. A written estimate for repairs shall be submitted to the COR for verification and justification. Payment for intervening repair calls, and replacement of parts out of contract scope will be paid for using the Government Credit card. Only equipment in good serviceable condition is to be covered by this contract. Equipment is considered to be in good serviceable condition if it is performing all its intended functions and there are no missing or broken parts. Equipment shall not be rejected on the basis that it needs cleaning, minor repair, oradjustments. Within ten (10) working days after the examination of the first scheduled monthly preventive maintenance inspection, the contractor shall notify the COR, in writing, of any equipment not in operational condition. Contractor shall state the maintenance and cost required to return the equipment to operational status. The COR shall review the contractor_s notification of repairs and determine if repairs are justified. Contractor shall be notified by the COR prior to performing any maintenance repairs. If the COR determines the repairs are not justified, the contractor shall perform the required monthly inspection in accordance with this solicitation. Payment for authorized repairs needed to bring the equipment to acceptable standards shall be made by a modification to the quote or Government Credit card if repairs do not exceed micro purchase limits. Failure to notify the Contracting Officer within (10) ten working days after agreed completion date shall constitute acceptance by the contractor of all equipment listed on the purchase order. Contractor must possess the necessary equipment to service vehicle security barriers, no Government furnished property will be provided. The Contracting Officer_s Representative (COR) is the primary individual designated top participate in the administration of this contract to insure that contractor_s compliance with its technical requirement, including inspection and acceptance of the service for the government at the performance sites. If contractor fails to perform required services within the specific limitations, the government may allow the services at a later date; or Unilaterally delete the quantities of the missed service from the order, or; Obtain the service from another source. The Government reserves the right to hold the contractor liable for the costs incurred to obtain services from another contractor. Water and electricity are available at the job site and may be utilized by the contractor, at no cost, in quantities necessary to perform the work herein. Contractor shall be responsible for all temporary connections necessary for operations and for their removal prior to final acceptance of work. The COR shall be notified by the contractor prior to the removal of any government owned property. All equipment removed from the installation will be accounted for on a hand receipt with signatures of the contractor technician and COR. The COR or Contracting Officer shall be notified by the contractor prior to the removal of any government owned property. Maximum allowable repair time for government property is 30 DAYS, unless a written extension is obtained from the Contracting Officer. The Contractor assumes full responsibility for damage done to government property during performance of this purchase order. The report must include the name of the person performing the service; repairs made to the item serviced or inspected, date and signature of the machine operator or equipment custodian and the contract number. Contractor shall send a copy of the report to the Contracting Officer_s Representative (COR) at 99 CES/CEOES, 6020 Beale Ave, Bldg. 812, Nellis AFB NV. The contractor_s invoice shall show: Contract/Purchase Order Number; Billing Period; Amount; Make, model and serial number of each machine; Quantity and Prices of each/line item. Invoices for the monthly PMI_s shall be sent to: 99 CES/CEOES, 6020 Beale Ave, Nellis AFB NV 89191-7260 and DFAS-SB Operating Location, 1111 East Mill Street, San Bernardino CA 92408. Invoices for Intervening Repair Calls, Emergency Repair Calls and Replacement Parts shall be sent to: 99 CES/CEOES, 6020 Beale Ave, Nellis AFB NV 89191-7260. The contractor shall maintain, in company vehicle, Material Safety Data Sheets (MSDS) for all chemicals. The MSDS data is subject to random checks by the government. Permission for contractor personnel and vehicles to enter Nellis AFB is subject to the approval of the Security Police. Request for vehicle & ID passes will be submitted to 99 CONS/LGCV. It must contain name, social security number and two photo ID of the individual (s) and make/model/year/color/and license number of vehicle. No vehicle will be allowed onto Nellis AFB without proof of insurance and registration. Offerors will provide price quotes on the following items: CLIN 0001AA Location 1: Fire Department- facility 277, Model ST-120 (2 ea.); CLIN 0001AB Location 2: Entrance to Flight Line-facility 194, Model ST-96 (2 ea.); CLIN 0001AC Location 3: Thunderbird Hangar- facility 292, Model ST-144 (2 ea.) & ST-120 (1 ea.); CLIN 0001AD Location 4: Base Operations- facility 805, Model ST-144 (2 ea.) Quotations should be firm fixed price that includes all cost necessary to perform the service. The provision at FAR 52.212-1, Instructions to Offerers-Commercial, applies to this solicitation. The Clause at FAR 52.212-2; Evaluation of Commercial items, applies to this solicitation, and FAR 52.246-4 Inspection of Services- Fixed price (Aug 1996) applies to this solicitation and subsequent award. Award will be made to the responsible, responsive offeror whose offer represent the best value to the Government based on technical capability, price and past performance. The following clauses also apply to this solicitation and are incorporated by reference: FAR 52.217-5 Evaluation of Options in Solicitations, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.232.19 Availability of Funds of the Next Fiscal. The government will evaluate options price together for a total price comparison. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the options. The Government may extend the term of this contract by written notice to the contractor within 30 days of the expiration of the contract, provided that the Government shall give the contractor a preliminary notice at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the government exercises this option, the extended contract shall be considered to include this option provision. The total duration of this contract including the exercise of any options under this clause shall not exceed 60 months. Prices to the government shall be as low as or lower than those charged to the contractor_s most favored customer, in additional to any discount for prompt payment. The Clause at 52.212-3 Offeror Representations and Certifications_Commercial items, applies to this solicitation. Offerors who fail to submit a completed Representation and Certification may be considered non-responsive. The clause at FAR 52.212-4 Contract Terms and Conditions-Commercial items applies to this solicitation. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial items, applies to this solicitation. Specifically, the following cited clauses are applicable to this solicitation: FAR 52.219-6 Notice of Total Small Business Set-Aside, FAR 52.233-3 Protest after Award, FAR 52.222-26 Equal Opportunity; FAR 52.222-35 Affirmative action for Disabled Veterans and Veterans of the Vietnam, Era; FAR 52.222-36 Affirmative Action for workers with Disabilities, FAR 52.222-37 Employment Reports on Special Disabled Veterans on the Vietnam Era; FAR 52.222-41 Service Contract Act of 1965 as amended, FAR 52.232-33 Mandatory Information for Electronic Funds Transfer payment. In compliance with the Service Contract Act of 1965, and the regulations of the Secretary of Labor, this clause identifies the classes of service for employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 USC 5341 or 5332. FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, FAR 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts)., DFARS 252.204-7004 Required Central Contract Registration. For solicitations after 1Jun 98 all contractors are required to be registered in the central contractor registration (CCR) database to receive a DOD award or payment. Lack of registration in CCR will make an offeror ineligible for award. Internet processing takes approx. 30 days. Duns number must be provided by the contractor with all offers. If the Duns number is not known, call (800) 333-0505. You will immediately be provided the number at no charge. Wage Determination No: 94-2331 (12) applies to this solicitation. The Statement of Work, Terms and Conditions, Bid Schedule, Wage Determination, and Representations and Certifications of Offerors are posted on the Electronic Posting System (EPS) at www.eps.gov. To find this solicitation look under USAF offices, Air Combat Command locations, 99 CONS, Nellis AFB, NV post. Contractors may obtain information on registration via the Internet at http://ccr.edi.disa.miled dates. A site visit will be held on 1 Sept 99, at 1000 am PST, all interested parties shall contact SSgt Rodriguez at (702) 652-5352 by 30 Aug 99 for further instructions concerning the location. If you are unable to access the web-site, fax (702-652-5405) or email SSgt Rodriguez at Maria.Rodriguez@nellis.af.mil or call TSgt. Chris Prather at (702-652-9561). Quotations are due on or before 10 Sep 99 by 2:00 PM PST. Posted 08/24/99 (D-SN371364). (0236)

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