DHHS, Office of the Secretary, Office of Acquisition Management; Room 443H, Humphrey Building; 200 Independence Avenue, S.W.; Washington, D.C. 20201

R -- EXPERT CONSULTANT SERVICES FOR ASSISTANCE IN CONDUCTING COMBINED FEDERAL CAMPAIGN. SOL RFP-31-99-HHS-OS DUE 090799 POC Point of Contact: Cheryl Howe, Contract Specialist, 202-690-5552 This is a combined synopsis solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested in response to the following statement of work and a written solicitation will not be issued. This is a request for proposal, RFP-31-99-HHS-OS. This solicitation document and its incorporated provisions are those in effect through Federal Acquisition Circular #97-11. The period of performance shall be from the effective date of contract award through March 31, 2000. All work is to be performed in Washington, D.C. No relocation or daily travel expenses will be provided. This acquisition is 100% set aside for small businesses under Standard Industrial Classification 8742. Award of a Firm Fixed Price type contract is anticipated. Primary consideration will be given to firms or individuals who can perform all tasks, but offers from individuals or firms who have specific expertise and are proposing on only one or more tasks will also be considered. The government reserves the right to make more than one award. Description: Expert consultant services are needed for conducting the 1999 Combined Federal Campaign (CFC) for the Department of Health and Human Services (HHS). HHS is a diverse government organization that has a history of meeting 110% of the goals set for the CFC campaign. To further familiarize yourself with HHS, you may visit our web site at the following URL: http://www.dhhs.gov Scope of Work: To assist you in preparing a proposal, the following tasks are considered those generally conducted to facilitate a traditional campaign. These tasks are to be used as a guide and offerors are not limited to these tasks and are invited to add to or subtract from these in presenting their proposal. A contractor, under the supervision of the General Campaign Manager, would normally be expected to: Task 1 -- Work with all HHS Operating Division (OPDIV) coordinators to establish the organization responsible for the campaign within each OPDIV and establish contact persons. Task 2 -- Facilitate selection of Team Leaders. Contact OPDIVs to discuss traditional and institutional CFC reporting requirements and assist with identifying and developing teams within each OPDIV. Meet with OPDIV heads and team members to discuss campaign goals, responsibilities, and duties. Task 3 -- Establish 1999 CFC Goals for HHS and individual OPDIVS and Staff Divisions (STAFFDIVS). Contractor will be provided with the information from CFC headquarters key officials for the 1999 Campaign. This will include the latest guidance from the Office of Personnel Management, pertinent logistical information required to conduct the HHS CFC, and receipt of campaign logos and related materials. Based on this information from the sessions and past performance and current employment strengths, work with the General Campaign Manager and the CFC Executive Team to develop Departmental and OPDIV goals. Develop strategic models for reaching CFC goals within OPDIVs and obtain concurrences. Task 4 -- Facilitate selection and training of keyworkers. Work with OPDIV/STAFFDIV coordinators and other team members to establish keyworkers representing every element of HHS. Facilitate the scheduling and location of keyworker training. Work with Executive Team to carry out this training. Task 5 -- Facilitate Campaign Kickoffs. Work with HHS Executive Team and OPDIV Coordinators to plan and implement campaign kickoff events at four HHS locations: Hubert H. Humphrey Building in Washington, D.C.; Parklawn Building in Rockville, MD; National Institutes of Health in Bethesda, MD; and the National Center for Health Statistics in Hyattsville, MD. Task 6- Facilitate Distribution of CFC Materials. Work with OPDIV/STAFFDIV coordinators to develop a distribution plan/network to assure the availability/accessibility of adequate supplies of CFC materials to all coordinators and keyworkers throughout the campaign. Contractor shall be responsible for assuring that CFC materials are provided to these individuals as needed. Task 7 -- Execution of Campaign. Furnish ongoing, expert guidance to the General Campaign Manager, Executive Team, OPDIV/STAFFDIV Coordinators and keyworkers from the initial planning/training phase until the completion of the campaign. Such guidance shall include, but not be limited to, completion of pledge cards, reporting formats, options for contributions, questions regarding the CFC function, and other questions or problems concerning the campaign. Task 8 -- Facilitate Secretary's Commitment Rally. Task 9 -- Consolidate Data and Prepare Financial Summary Reports. In accordance with CFC established deadlines, prepare weekly analysis of contributions from all HHS reporting points for prior week, and prepare brief written analysis of the HHS summary data, identifying areas where additional assistance is needed along with campaign performance. Prepare other reports as may be required by HHS for data concerning the campaign. . Task 10- Close out ceremonies. Plan and coordinate awards ceremonies. Work with appropriate staff to organize a victory celebration. Prepare certificates of appreciation for all HHS keyworkers. Work with Executive Team and HHS officials to plan and coordinate the Awards Ceremony to be attended by the Secretary and all OPDIV/STAFFDIV Heads in the Great Hall of the Humphrey Building. Facilitate appropriate entertainment, guest speakers and preparation of award program material, (i.e., scripts for program participants). Task 11 -- Campaign Closeout. Prepare final report of total contributions and a comparative analysis with goals for each reporting point in HHS. Prepare any additional reports for HHS as may be required by CFC headquarters for closeout. Task 12 -- Plan victory celebration ceremony and HHS awards ceremony. Distribute photographs taken at awards ceremony. Prepare a file with all material pertinent to the campaign, including contact persons for various activities, copies of correspondence, reports, and any other information that may be useful to HHS in the planning and conduct of the CFC in the following year. All reports and files shall be completed by the end of the contract period. Using our tasks as a model, please propose a delivery schedule commensurate with your technical proposal. The following schedule is a sample that includes critical dates marked by an asterisk. Those dates designated critical cannot be changed and must be included in your proposed delivery schedule. Deliverables: Task 1. Work with all OPDIV coordinators to establish organization responsible for the campaign within each OPDIV and establish contact person. Task 2. Facilitate selection of team leaders. Task 3 Establish 1999 CFC Goals for HHS and individual OPDIVS and staff divisions. Task 4. Facilitate selection and training of keyworkers. Keyworkers; Task 5. Facilitate campaign kickoffs. Task 6. Facilitate distribution of CFC materials. Task 7 Execution of campaign. Task 8 Facilitate Secretary's Commitment Rally. Task 9. Consolidate data and prepare financial summary reports. Task 10. Close Out Ceremonies. Task 11 Campaign closeout. Task 12 Plan victory celebration on or about March 1, 2000 and HHS Awards ceremony on or about March 15, 2000. Submit final Campaign Report by March 31, 2000. and all files. Evaluation of your proposal will be conducted as follows: Technical -- 30 points, Past Performance -- 60 points, and Pricing -- 10 points. Under technical shall be subfactors for technical approach (15 points) and quality of personnel (15 points). Your technical proposal must contain a writeup of your proposed approach to the campaign including your proposed delivery schedule and resumes for the proposed personnel. The technical proposal is limited to no more than ten pages, single spaced, 12 pitch. Soliciting past performance information shall be done by the government. Your business proposal must include a page labeled "Past Performance Contacts" which lists three references for similar projects done within the past three years with the name of the contact person who will be completing the questionnaire the government sends, the contact's phone number, and fax number with a brief description of the project performed for each contact. The business/pricing proposal must include the following three elements: 1) Labor -- the hourly rate for each labor category proposed and the number of hours proposed; 2) Other Direct Costs -- include those items and expendables normally used in mounting traditional campaigns such as award plaques given to key workers; 3) identify any other items required that would be government furnished. If offeror(s) propose to perform all tasks, the proposal must give a total price with a breakdown by the 3 elements previously listed; if offeror(s) propose to perform one or only some tasks, the proposal must also give breakdown by the three elements for the individual tasks. The hourly rate given must be supported by a detailed breakdown indicating howit was derived, or, if the hourly rate is a previously established commercial or government rate, offeror may submit copies of prior invoices paid. The government is willing to pay an incentive if the goals are exceeded by 5% or more. Please propose what incentive fee you would request and what penalty fee would be associated with not meeting the goals. Submit one original and two complete copies of your proposal. The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer (as part of the pricing proposal). The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Any clauses or provisions referenced in this notice can be accessed through the following URL: http://www.arnet.gov/far Offers are due September 7, 1999, by 12:00 Noon EST, at the following location: Department of Health and Human Services, OS/Office of Acquisition Management, Room 443H, Humphrey Building, 200 Independence Avenue, SW, Washington, D.C. 20201. The contact point for questions shall be Cheryl Howe, 202-690-5552. If hand delivering, offerors must go to the main Independence Avenue entrance to the guard desk and call either Cheryl Howe on 690-5552 or Cassandra Richardson on 690- 8538, to pick up your proposal for delivery to the contracting office. Amendments to this solicitation, if any, shall also be published as a Commerce Business Daily synopsis. Posted 08/26/99 (D-SN372740). (0238)

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