184th LS/LGC -- KS ANG, 57330 Mustang Dr, Suite 13, McConnell AFB, KS 67221-9013

J -- REPAIR/MODIFY HYDRAULIC GROUND POWER UNITS (HGPU) SOL DAHA14-99-Q8065 DUE 100899 POC Point Of Contact -- Bill Phillips, Contract Specialist, see description for fax and e-mail. E-MAIL: Contract Specialist, william.phillips@ksmcco.ang.af.mil. THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; WRITTEN QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation is DAHA14-99-Q-8065 and is being issued as a Request for Quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-13. This procurement is being issued unrestriced as to business size due to no known small business sources. The Standard Industrial Code (SIC) is 3699 and or with a size standard of 750 employees. Repair/modify five (5) Hydraulic Ground Power Units (hpgu) in accordance with the Statement of Work as follows: General: Five (5) HGPU units will be located on covered, government provided pads adjacent to building 1107. Four (4) adjacent HGPU units will be placed in a selected location to support the north east aircraft position within bldg. 1107. One (1) HGPU will remain in reserve and function as a back-up. Facility support will be programmed and designed by the government (A-E firm) This facility support will not be in-place prior to completion of the equipment refurbishment contract. The contract will be accomplished in 3 phases or negotiated phases as agreed to by the government: Phase I : During a 4-day on-site visit by the Contractor, the following will occur: 1) Demonstrate the full capability of the proposed Allen Bradley PanelView900 or approved equal to control hangar assets as well as HGPU 2) Demonstrate potential interface with the base DDC control system, provide advice on siting clearances, optimum siting conditions, facility power requirement, cooling load and any other required structural, electrical, HVAC, civil engineering data needed to support the unit 3) Obtain user inputs as to full scope of control pages, monitoring, etc required 4) Thoroughly inspect each of ten on-site units to determine the optimum 5 that require the least amount of labor to refurbish, 6) Provide a detailed statement of work and systems checklist that includes all work to be accomplished on the HGPUs . Provide a detailed cost spreadsheet the includes all costs including but not limited to labor, material, per diem, travel, shipping to result in completely refurbished HGPU units to be accomplished in Phases II and III. Provide cost of work accomplishment at contractor's home station with shipping vs. cost of performing work at McConnell AFB. 7) Contractor will submit a detailed test procedure that will be used to insure the capability of the units upon delivery after refurbishment. 8) Negotiate the fee for the proposed Phase I and Phase II services. Phase II: (assumes it is more economical to refurbish units at contractor's facility). 1) The contractor will transport the units to the contractor's location at Palmdale, California. A complete inspection of the condition of each unit with close-up pictures will be accomplished at McConnell using detailed checklist. 2) The Contractor will refurbish the units at the Contractor's site, notify the government when transportation will occur. The government will be provided an option to inspect the units prior to shipping and to transport the units. If the government does not exercise this option, the contractor will deliver the units to McConnell AFB. Contractor delivery is to be assumed as part of the cost of this project. Phase III: Within 7 days of delivery, the contractor will inspect the units at McConnell AFB with McConnell 184th Maintenance personnel and make any repairs, adjustments needed at contractor expense. The contractor is responsible for any additional on-site expenses associated with failure to delivery complete, usable units. The contractor will demonstrate the acceptability of each unit by conducting an observable on-site run-up and systems check on each unit in accordance with test procedure accepted as part of Phase I. Equipment:The Contractor shall perform (but not be limited to) the following generally described requirements: 1. Inspect HGP units: a. Replace the existing control system in each unit with Allen Bradley control b. Re-work/overhaul the main pumps, new level sensors, lower level cutoffs, flow and pressure controllers and any other parts identified when units are checked. c. Provide software/hardware interface that allows user to troubleshoot the system and establish pre-set shut-down to prevent damage to aircraft equipment as recommended by the contractor and as selected by the equipment users after demonstration of options. Displays and controls will be customized to user requirements and include the following: 1) Fill, drain, service, circulate for aircraft hydraulic fluid 2) Pretest on HGPU's, with diagnostics 3) Gallons per minute per system 4) Temperature per system with flashing screen for overtemp condition 5) Pressure reading per unit 6) On/off button for elect, and cooling air 7) Emergency shutdown d. Perform complete systems check on each unit. Replace seals, gaskets, wiring, controls, fluids, any other components subject to degradation with continued use in order to result in usable units that should not require major overhaul or disassembly for the foreseeable future. Functions such as aircraft fill, drain, closed loop and open loop testing at 4000 psi are some of the control requirements. The Panelview control box (described later) will be programmed to control and monitor aircraft cooling and power from the same control page. 2. Provide an Allen Bradley Panel View 900 operator terminal or equal. This will allow remote control of the HGPU units from the working location in the hangar. 3. Provide one Allen Bradley 13-slot SLC 500 modular controller with power supply for each HGPU and modify control system for each HGPU as necessary for the new modular controller and control panel. Provide SLC 500 AI Series, DOS based programming software. 4. Supply all necessary material to accomplish the work includingAllen Bradley control heads, hoses, lines, power adapters, logic controllers, etc. 5. Provide a listing of parts/components (with necessary information to order) that are subject to recurring maintenance replacement or common breakage. 6. Provide control diagram schematics for the units, complete parts listings. 7. Provide a listing of recurring maintenance required -- actions and recommended recurrence intervals. Also provide a listing of recommendations associated with long-term non-use of the units. (in the event of long lead between equipment refurbishment and facility alteration to support the use of the units. 8. Provide 4 days of on-site training in the operation and maintenance of the units. 9. Contractor shall list all required government support needed to test the units upon delivery such as: a. Desired on-base testing location. b. Temp power requirement c. Temp cooling requirement d. Piping connections/valves, indicators to simulate head conditions under load. The contractor shall be responsible for any additional cost including but not limited to time, travel, shipping, parts, etc needed to render the units completely usable in the event of failure to meet all performance requirements at the time of acceptance testing. As part of a follow-on contract, not included in this contract will be a follow-on visit to McConnell AFB to make all equipment connections to supporting power, HVAC, etc. when facility support is installed and available 10. Warranty: The contractor shall warrant the operation of the units for a period of one year following acceptance testing and contract completion. Prospective contractors are encouraged to visit the unit and inspect the units prior to submitting a quote with company terms and conditions subject to a negotiated agreement. Delivery date is negoiatable, but performance shall begin within 20 days of the contract/purchase order document. Delivery destination is: KANSAS AIR NATIONAL GUARD, 57330 MUSTANG DRIVE, MCCONNELL AFB, KS, 67221-9013, with freight being anegotiable item. Delivery acceptance will be FOB Destination. EVALUATION FACTORS: Quotes will be evaluated on price, ability to meet or exceed the technical requirements as outlined in the sow, and demonstrated past performance on contracts of similar size and complexity to this requirement. Information provided must demonstrate the ability to meet the stated characteristics. The Government anticipates one award to the responsive, responsible quoter that is considered most advantageous to the Government. The provision FAR 52.212-1, Instructions to Quoters -- Commercial Items applies; clauses 52.212-4, Contract Terms and Conditions -- Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items also apply. The contractor may be required to sign Purchase order document and agreeing to additional terms and conditions as directed by the contracting officer. The clause appliciable will be based on competitive quotes received. QUOTES ARE DUE in the 184 BW Contracting Office Sep 8, 1999, 1:00 p.m. local prevailing time(cst). The quote acceptance period shall be at least 30 days. Faxed quotes are acceptable and encouraged. Acknowledgment of solicitation amendments, if any, and completed Representations and Certifications -- Commercial Items, FAR 52.212-3 must accompany quote. SPECIAL NOTE The Director, Defense Procurement has revised DFARS to require contractors to be registered in the Central Contractor Registration (CCR) as a condition for receipt of contract award effective 1 June 1998. Quoters may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or vial the Internet at http://ccr.edi.disa.mil. For further detains regarding the requirements of CCR, quoters are advised to review the requirements of DFAR 252.204-7004 contained herein. 252.204-7004 Required Central Contractor Registration. [As prescribed in 204.703], use the following clause: Required Central Contractor Registration (MAR 98) (a) Definitions. As used in this clause (1) Central Contractor Registration (CCR database means the primary DOD repository for contractor information required to the conduct of business with DOD. (2) Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet Information Services to identify unique business entities. (3) Data Universal Numbering System +4(DUNS+4) number means the DUNS number assigned by Dun and Bradstreet plus a 4-digit suffix that may be assigned by a parent (controlling) business concern. This 4-digit suffix may be assigned at the discretion of the parent business concern for such purposes as identifying sub-units or affiliates of the parent business concern. (4) Registered in the CCR database means that all mandatory information, including the DUNS number or the DUNS+4 number, if applicable, and the corresponding Commercial and Government Entity (CAGE) code, is in the CCR database; the DUNS number and the CAGE code have been validated; and all edits have been successfully completed. (b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the CCR database prior to award, during performance, and through final payment of any contract resulting from this solicitation, except for awards to foreign vendors for work to be performed outside the United States. (2) The offeror shall provide it DUNS or, if applicable, its DUNS+4 number with its offer, which will be used by the Contracting Officer to verify that the offeror is registered in the CCR database. (3) Lack of registration in the CCR database will make an offeror ineligible for award. (4) DOD has established a goal of registering an applicant in the CCR database within 48 hours after receipt of a complete and accurate application via the Internet. However, registration of an applicant submitting an application through a method other than the Internet may take up to 30 days. Therefore, quoters that are not registered should consider applying for registration immediately upon receipt of this solicitation. (c) The Contractor is responsible for the accuracy and completeness of the data within the CCR, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to confirm on an annual basis that its information in the CCR database is accurate and complete. (d) Quoters and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or via the Internet at http://ccr.edi.disa.mil. SUBMIT ALL INFORMATION TO: 184 Bomb Wing Contracting Office, 57330 Mustang Dr Suite 13, McConnell AFB, Ks 67221-9013. Award of a purchase order is anticipated on or about 15 september 1999 . Information regarding this notice can be obtained from Bill Phillips, by fax at (316)687-7925, or by email at william.phillips@ksmcco.ang.af.mil. All responsible sources may submit a response, which shall be considered by the Agency. Posted 08/27/99 (W-SN373152). (0239)

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