Federal Prison Camp, Allenwood, Regional Contracting Office, P.O. Box 1000, Montgomery, PA 17752

N -- FIRE SUPPRESSION SYSTEM SOL RFQ441-054 DUE 091799 POC Thomas Dufort, Regional Contract Specialist, 570-547-1641, ext. 539 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This is a Request For Quotation (RFQ) issued under number 441-054. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-12. This solicitation is 100 percent set-aside for small businesses who meet the small business size standard of no more than 100 employees under Standard Industrial Classification Code 5087. SCHEDULE: LINE ITEM NUMBER 1: FM200 Fire Suppression Systems QUANTITY: 3 each STATEMENT OF WORK/SPECIFICATIONS: The Contractor shall deliver and install three (3) independent FM200 fire suppression systems at the Metropolitan Detention Center in Brooklyn, New York. One system will be installed in each of three (3) rooms approximately measuring as follows: 1) 24' x 18' x 12' 2) 20' x 23' x 12' 3) 28' x 15' x 11'. It shall be the quoter's responsibility to confirm all measurements at the time of the organized site visit prior to submitting a quotation to the Government. Each system shall include the following: one (1) cylinder containing FM200 agent (also chemically known as heptafluoropropane); one (1) cylinder strap; one (1) control head; one (1) control panel with battery back-up; one (1) remote pull station; one (1) abort switch; and, two (2) smoke detectors/alarms. All unnamed parts and materials, installation and/or operation manuals, labor, and equipment needed for installation of the systems shall also be provided by the Contractor at no additional cost to the Government. The Contractor shall be responsible for integration and testing of all components into a working system in each room. All three (3) systems shall be tested by the Contractor in the presence of the Contracting Officer's Technical Representative to ensure functionality. Initial technical user training shall be provided by the Contractor to Government staff designated by the Government. The training shall encompass all areas of the technical manual(s) specific to the installed systems. SITE VISIT: An organized site visit has been scheduled for 1 p.m. on September 8, 1999. Participants will meet at the Lobby of the Metropolitan Detention Center, 100 29th Street, Brooklyn, New York, 11232 (corner of 29th Street & Third Avenue). Participants shall register by 1 p.m. on September 7, 1999 by faxing a request to Raoul Watson at (718) 832-4260. The request shall include all participants names, name of company represented, company address, and phone and fax numbers. Attendees will be required to carry at least one form of picture identification to the site visit. PROVISIONS/CLAUSES: FAR provision 52.212-1, Instructions to Offerors -- Commercial, is hereby incorporated by reference. The following are addenda to FAR provision 52.212-1: (1) FAR provision 52.212-1 is changed as follows: Paragraph (e), Multiple offers, is not applicable to this solicitation. The Government will accept only singe offers. Paragraph (g), Contract award, is revised to add the following: The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, considering price and price related factors only. Paragraph (h), Multiple awards, is revised as follows: The Government will not make multiple awards as a result of this solicitation. Paragraphs (d), and (i) are not applicable to this solicitation. (2) The following FAR provisions are hereby incorporated as addenda to FAR provision 52.212-1: 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.arnet.gov The following FAR provision is incorporated by reference: 52.237-1, Site Visit. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items, shall be completed and submitted with the quotation. ADDITIONAL CERTIFICATION: The following representation shall also be submitted with the quotation: Compliance with Veterans Employment Reporting Requirements. (a) The offeror represents that, if it is subject to the reporting requirements of 38 U.S.C. 4212(d) (i.e., the VETS-100 report required by the Federal Acquisition Regulation clause 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era), it has [ ], has not [ ] submitted the most recent report required by 38 U.S.C. 4212(d). (b) An offeror who checks "has not" may not be awarded a contract until the required reports are filed. (31 U.S.C. 1354) FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items, is hereby incorporated by reference. The following clauses are hereby incorporated as addenda to FAR clause 52.212-4: 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov The following FAR clauses are incorporated by reference: 52.219-6, Notice of Total Small Business Set-Aside; 52.223-5, Pollution Prevention and Right to Know Information; 52.225-11, Restrictions on Certain Foreign Purchases; 52.237-2, Protection of Government Buildings, Equipment and Vegetation; 52.242-15, Stop-Work Order; and, 52.247-34, F.O.B. Destination. The following FAR clause is incorporated: 52.252-6, Authorized Deviations in Clauses: (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. The following JAR clauses are incorporated by reference: Contracting Officer's Technical Representative (COTR) (JAR 2852.201-70); and, Unsafe Conditions Due to the Presence of Hazardous Material (JAR 2852.223-70). FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, is applicable to this acquisition and hereby incorporates the following FAR clauses by reference: 52.222-21, Prohibition of Segregated Facilities; 52.222-26, EqualOpportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (DEVIATION); 52.225-21, Buy American Act North American Free Trade Agreement Implementation Act Balance of Payments Program; and, 52.232-34, Payment by Electronic Funds Transfer Other than Central Contractor Registration. DEVIATION: FAR clause 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era contains a deviation to paragraph (f) of that clause as follows: (f) Subcontractors. The Contractor shall include the terms of this clause in every subcontract or purchase order of $25,000 or more unless exempted by rules, regulations or order of the Secretary. ADDITIONAL REQUIREMENTS/ TERMS/ CONDITIONS: DELIVERY: For purposes of this contract, delivery shall be considered complete by the Government upon the successful test of all three installed systems and completed technical training. The Contractor shall make complete delivery as defined above within 25 calendar days from the date of contract award. Delivery and acceptance will be F.O.B. Destination at the Metropolitan Detention Center, 100 29th Street, Brooklyn, New York, 11232. WORK HOURS: The installation location will be open to the Contractor 5 days per week, Monday through Friday (excluding Federal holidays), between the hours of 7:30 a.m. and 3:30 p.m.. The Contractor shall provide a minimum of 48 hours notice prior to the requested times to work at the institution and is subject to the approval of the COTR. COTR: John Interlandi of the Metropolitan Detention Center, Facilities Department, 100 29th Street, Brooklyn, New York, 718-832-1039, is hereby designated to act as Contracting Officer's Technical Representative (COTR) under this contract. WARRANTY: In addition to implied warranties as provided for elsewhere in this solicitation, the quoter shall also provide to the Government at least thesame warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. The warranty period will begin upon complete delivery as defined herein. The Contractor shall be capable of providing component replacements and/or repairs within 24 hours from an initial request(s) by the Government for problems covered under the manufacturer's warranty and without further cost to the Government, including labor. TECHNICAL SUPPORT: The Contractor shall provide to the Government an access number to a technical support engineer who can provide callback assistance within two (2) hours of the initial request. The Contractor shall also have the capacity to provide an on-site technical representative within eight (8) hours of the initial request. The Contractor shall also be capable of providing component replacements and/or repairs within 24 hours from an initial request by the Government. YEAR 2000 WARRANTY: The Contractor represents that the following warranty applies to products provided under this contract/ order/ BPA: The Contractor warrants that the products provided under this contract/ order/ BPA shall be able to accurately process date/time data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, and the years 1999 and 2000 and leap year calculations. The duration of this warranty and the remedies available to the Government for breach of this warranty shall be as defined in, and subject to, the terms and limitations of the manufacturer's standard commercial warranty or warranties contained in this contract or the applicable End User License Agreement, provided that notwithstanding any provision to the contrary in such commercial warranty or warranties, the remedies available to the Government under this warranty shall include an obligation by the Contractor to repair or replace any such product whose non-compliance is discovered and made known to the Contractor in writing at any time prior to June 1, 2000 or for a period of six months following acceptance, whichever is the later date. Nothing in this warranty shall be construed to limit any rights or remedies that the Government may otherwise have under this contract. This warranty shall not apply to products that do not require the processing of date/time data in order to function as specified in this contract/order/BPA. SEAT BELTS: Executive Order 13043 and the Department of Justice seat belt policy encourages contractors and subcontractors to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned vehicles. QUOTATIONS: Quotations shall be received at the Federal Prison Camp Allenwood, Regional Contracting Office, PO Box 1000, Montgomery, PA 17752 by 3:30 p.m. EST, on September 17, 1999. Hand-carried quotations may be delivered to 1049 Allenwood Camp Lane. Electronic or facsimile quotations will not be accepted. Copies of minutes to the site visit may be requested by facsimile to (570) 547-6819. For additional information please contact Thomas G. Dufort at (570) 547-1641, extension 539. Posted 08/31/99 (W-SN374787). (0243)

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