Department of the Air Force, Air Mobility Command, 22 CONS, 53147 Kansas St, Suite 102, McConnell AFB, KS, 67221-3606

Q -- MEDICAL RECORDS ENCODER SOL F1461499Q5012 DUE 091599 POC Cynthia Norton, Contract Specialist, Fax (316) 652-4507, Email norton.cynthia@mcconnell.af.mil -- Catherine Gray, Contract Specialist, Phone (316) 652-3278, Fax (316) 652-4538, Email gray.cathy@mcconnell.af.mil WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=F1461499Q5012 &LocID=821. E-MAIL: Cynthia Norton, norton.cynthia@mcconnell.af.mil. This is a combined CBD synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, F14614 99 Q5012, is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-5. This is a 100% small business set-aside. The Standard Industrial Classification is 8011, with a small business being one with 500 or fewer employees. There are five Contract Line Items (CLINS). The contractor shall provide all medical records coding personnel to perform quantitative and qualitative analysis on a variety of outpatient records by examining the records for completeness of required date; performing generic screening on outpatient records; assigning proper diagnostic and procedure codes including Current Procedural Terminology (CPT4) codes and International Classification of Diseases (ICD-9-CM) codes. Services to be performed at Bldg 250 (Super Clinic), McConnell AFB, KS. CLIN 0001: For the basic period of 01 Oct 99 _ 30 Sep 00, approximately 15-20 hrs per week; CLIN 0002: For the first option year the period 01 Oct 00 _ 30 Sep 01, approximately 15-20 hrs per week. CLIN 0002 For the second option year the period 01 Oct 01 _ 30 Sep 02, approximately 15-20 hrs per week. CLIN 0003. For the third option year the period 01 Oct 02 _ 30 Sep 03, approximately 15-20 hrs per week. CLIN 0004. For the fourth option year 01 Oct 03 _ 30 Sep 04. The Statement of work is: A. The medical records coder must have a minimum of an Associates Degree with an emphasis in medical records. The contract medical records coder shall possess a minimum certification as an Accredited Records Technician (ART). Certifications such as Certified Coding Specialists (CCS) and Registered Record Administrator (RRA) are not required but highly recommended. The medical records coder shall have provided medical records coding services within the past two years. B. The Contractor shall provide medical records coding and consultation services approximately 15-20 hours each week based on the workload. These services will be provided at the 22d Medical Group during hours mutually agreed upon by the contractor and the 22d Medical Group. C. Accurately codes and inputs a wide range of diseases, injuries, manifestations, ambulatory surgeries, and non-surgical procedures onto the Ambulatory Data System encounter forms and/or third party collection forms, in accordance with Volume I, II and III of the International Classification of Diseases, 9th Revision, Clinical Modification Codes (ICD-9CM). D. Corrects record errors and forwards correct data to appropriate parties involved. Ensures that diagnostic/operative terminology used is consistent with current acceptable medical nomenclature. Explores apparent inconsistencies or discrepancies with the responsible provider. E. Properly sequences data, i.e. principal diagnosis, secondary diagnoses, complication in order of importance, etc., to optimize use of ICE-9-CM codes and CPT4 codes. F. Reviews entire medical record, in addition to prepared Ambulatory Data System encounter form, to ensure all information is coded and entered accurately and completely. When omissions or inconsistencies are identified, makes preliminary correction/additions and returns to provider for concurrence. G. Audits outpatient records to ensure internal consistency H. The contractor shall perform typing duties associated with the coding and auditing of outpatient records. Responsible for proper formats punctuation and spelling. I. The medical records coder shall respect and maintain the basic rights of patients, to include but not limited to personal dignity. J. The medical coder shall attend and participate in meetings, professional staff conferences, and other appropriate professional activities only as necessary. K. The medical records coder shall serve in an advisory and teaching capacity and shall conduct inservice training to providers and clinic support staff on medical coding, as needed. L. The estimated workload for the medical records coder: 1. Codes approximately 60 records per day where health care provider writes in the description of diagnoses and procedures on the ADS encounter form. 2. Audits a minimum of 5% of all medical records and ADS forms from each clinic; approximately 20 records total per day. 3. Teaches approximately one medical records coding class per quarter. M. Point of Contact for the Medical Group regarding this statement of Work or day-to-day operations will be the Team Chief, Medical Operations Administrative Element, or designated representative. The provisions of FAR 52.212-1, _Instructions to Offerors _ Commercial Items_, applies to this acquisition. The Government intends to evaluate offers and award a contract without discussions; therefore, qualified contractors should submit a quotation with the best possible price. Provisions at FAR 52.212-2. _Evaluation _ Commercial Items,_ apply to this order. The following factors shall be used to evaluate offers: price alone. Offerors shall include a complete copy of the provision at FAR 52.212-3, _Offeror Representations and Certification _ Commercial Items_ with quote. The following provisions apply to this solicitation: DFARS 252.204-7004, _Required Central Contract Registration_, FAR 52.203-6 _Restrictions on Subcontractor Sales to the Government, with Alternate I; FAR 52.219-8, _Utilization of Small Business concerns and Small Disadvantaged Business Concerns; FAR 52.219-14 _Limitation on Subcontracting (15 U.S.C. 637(a)(14))_, FAR 52.222-26 _Equal Opportunity (E.O. 11246), FAR 52.222-35 _Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), FAR 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793)_, FAR 52.222-37 _Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), FAR 52.225-19 _European Union Sanctions for Services_, FAR 52.217-8 _Option to Extend Services_, FAR 52.217-9 _Option to Extend the Term of the Contract_, FAR 52.222-41 _Service Contract Act of 1965, As amended; 52.222-42 _Statement of Equivalent Rates for Federal Hires_, FARS 52.222-43 _Fair Labor Standards Act and Service Contract Act_Price Adjustment_; and DFARS 252.219-7003 _Small Business and Small Disadvantage Business Subcontracting Plan_, FAR 52.222-44 _Fair Labor Standards Act and Service Contract Act_Price Adjustment_. The classification of the employees is Medical Records Technician at a rate of $12.49 per hour. The clauses at DFARS 252.232-7009, _Payment by Electronic Funds Transfer (CCR)_, DFARS 252.212-7001, _Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercials Items_, applies to this acquisition. Department of Labor Wage Determination 94-2215 Revision 11 will apply. This procurement is assigned a defense Priority rating of S10. Quotes shall be submitted by e-mail to Norton.cynthia@McConnell.af.mil or by fax to (316) 652-4538, to the attention of SSgt. Cindy Norton, no later than 4:30 p.m. Central time, on 15 September 1999. Posted 09/01/99 (D-SN375081). (0244)

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