Director of Strategic Systems Programs, 3801 Nebraska Avenue, Washington, DC 20393-5440

R -- FISCAL AND MANPOWER SUPPORT SERVICES IN SUPPORT OF THE TRIDENT II D5 MISSILE SYSTEM SOL N00030-00-R-0069 DUE 092799 POC Contract Specialist: Jodie LaFreniere-Dajc, Code SPN-P1, (202) 764-2183 Contracting Officer: Mel Reichling, Code SPN-10, (202) 764-1712 WEB: Click here to download a complete copy of the combined, http://www.neco.navy.mil. E-MAIL: Click here to contact contract specialist via e-mail, spnp1@ssp.navy.mil. (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) This solicitation is No. N00030-00-R-0069 and is issued as a request for proposals (RFP). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #97-12 and DFARS Change Notice #19990619. (iv) This acquisition is a small business set-aside. The Standard Industrial Code is 8711. The small business size standard is $20 million. (v and vi) Item 0001 Fiscal and Manpower Support Services in Support of the TRIDENT II D5 Missile System during GFY00. The Contractor, during the period 1 October 1999 through 30 September 2000, shall make available and employ its facilities, personnel at the level of effort set forth in the contract, services of others, and materials, and shall use its best efforts to provide the following services: (A) Research and analyze Chief Financial Officer's (CFO) Act documentation, including data calls from the Assistant Secretary of the Navy (Financial Management & Comptroller) (ASN (FM&C)). Develop recommendations for data calls. Consolidate and format data for final reporting. Analyze Uniform General Ledger (UGL) and Standard General Ledger (SGL) accounting structures and prepare written procedures explaining account relationships, which are used in year-end certifications and included with CFO reporting. (B) Support Incentive Fee Liability Management in cooperation with Defense Finance and Accounting Service (DFAS). Operate and integrate an automated database summarizing current incentive fee liabilities and known and potential underruns. Conduct financial reviews to identify pending liabilities and calculate appropriation liabilities. Analyze accounting data relating to contracts involving incentives and underruns. Recommend appropriation payment priorities when partial payments are necessary. Prepare requests for upward obligations adjustments. Assist in preparation of funding documents for modifications. Monitor status of contract modifications. Monitor status of billings and payments through DoD payment and accounting systems. Prepare summary level financial reports on appropriation asset positions using the Standard Accounting Reporting System (STARS) and aforementioned database. (C) Maintain automated database of problem disbursements of SSP funds. Update database monthly using information provided by SSP. Research and analyze ASN (FM&C) and DoD guidance changes regarding policies for obligating problem disbursements. Recommend revisions to database to promote compliance with ASN (FM&C) and DoD changes. Prepare monthly reports required by ASN (FM&C). Prepare recommendations for accounting changes required to comply with policy or procedural changes directed by ASN (FM&C).(D) Research, review, and analyze SSP Problem Disbursements, including Unmatched Disbursements/Negative Unliquidated Obligations (UMD/NULO's). Gather source documentation and analyze data to determine problems. Develop corrective actions and assist in resolution of these problems. Monitor corrective actions and prepare follow-up status reports to SSP, with appropriate attention and cooperation given to DFAS at SSP headquarters and the SSP and other government activities located throughout the United States. (E) Maintain and/or enhance existing specialized automated IT programs used in accordance with incentive fee liability management; problem disbursement monitoring and reporting; and contract reconciliations. Maintain existing programs including Contract Liability Data (CLD) base, Problem Disbursement Tracking, Management, and Reporting program, and Automated Comparison Accounting Data System (ACADS). The maintenance function includes: correcting software problems; developing software revisions to meet changes in data and report needs; conducting needs analysis. (F) In concert with DoD procurement policy, modifications to business policies and procedures, and/or SSP business process needs, design and modify existing accounting and business management programs in response to SSP requirements. Any program design function shall include: requirements analysis emphasizing the use of COTS / GOTS-based products, including integration with accounting systems, management structures, and business processes; software design; and testing. The implementation phase shall include: updating program documentation; providing training assistance; revise source file descriptions; and program flow documentation. (G) Provide Responsible Contract Reconciliation Agent (RCRA) support, including correction of errors in payment and accounting systems and follow-up status reports. Review, analyze and compare contract and financial records to ensure accuracy and completeness, including problem identification, error correction, and preparation of certification for approval as well as status and reporting to prepare for contract closeout. (H) Provide contract closeout support including review, analysis and comparison of contract records (accounting and paying systems and contractor files) to ensure accuracy and completeness. Identify problems, prepare correction packages in accordance with established SSP and DFAS procedures, monitor status of corrective actions to accounting and paying systems, and prepare reports using an existing corrective actions database. (I) Provide Fiscal Analysis efforts, including review and analysis of unliquidated obligation balances on government and contractual documents, based on data to be obtained from existing specialized financial and business management systems. Report on amounts available for withdrawal and prepare requisite documentation to initiate de-obligation of excess funds. Coordinate and prioritize efforts in the Incentive Fee Payment and Contract Reconciliation areas, ensuring that proper internal SSP processes and procedures are followed. Pre-validate and expedite US and UK expenditures and provide recommendations to approve or initiate reconciliation efforts. Provide closed account support including the preparation of requisite documentation and reporting on status of initiated actions. (J) Review training requests and track progress to include obligation and invoice payment. Operate in-house training database (INGENIUM). Create and maintain Excel database to monitor status of training requests and invoice payment and research discrepancies. Prepare reports on training and payment status. Respond to routine inquiries concerning status of approved training requests and payment. Item 0002 (Option) Fiscal and Manpower Support Services in Support of the TRIDENT II D5 Missile System during GFY01. If the option is exercised, the Contractor, during the period 1 October 2000 through 30 September 2001, shall provide the services described under Item 0001. Item 0003 (Option) Fiscal and Manpower Support Services in Support of the TRIDENT II D5 Missile System during GFY02. If the option is exercised, the Contractor, during the period 1 October 2001 through 30 September 2002, shall provide the services described under Item 0001. Item 0004 (Option) Fiscal and Manpower Support Services in Support of the TRIDENT II D5 Missile System during GFY03. If the option is exercised, the Contractor, during the period 1 October 2002 through 30 September 2003, shall provide the services described under Item 0001. Item 0005 (Option) Fiscal and Manpower Support Services in Support of the TRIDENT II D5 Missile System during GFY04. If the option is exercised, the Contractor, during the period 1 October 2003 through 30 September 2004, shall provide the services described under Item 0001. Item 0006 (Option) Fiscal and Manpower Support Services in Support of the TRIDENT II D5 Missile System during GFY05. If the option is exercised, the Contractor, during the period 1 October 2004 through 30 September 2005, shall provide the services described under Item 0001. (viii) FAR 52.212-1, Instructions to Offerors Commercial Items applies to this acquisition and is incorporated by reference. Additional instructions and information can be viewed on the Navy Electronic Commerce On-line (NECO) web page at http://www.neco.navy.mil Offerors should propose in man-hours equivalent to 18 man-years for Tasks A through I and 1 man-year for Task J for the base and each of the option years. Proposals should be made on a Fixed Price Level-of-Effort basis. (ix) FAR 52.212-2, Evaluation -- Commercial Items, applies to this acquisition and is incorporated by reference. . Immediately after "The following factors shall be used to evaluate offers:" in paragraph (a) of that clause, insert the following: This is a best-value source selection. The evaluation factors are experience, personnel, contractor facilities, past performance, and price. Experience, personnel, contractor facilities, and past performance, when combined, are significantly more important than price.Detailed evaluation criteria can be viewed on the NECO web page indicated above. (x) An offeror must include with its offer a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (with its Alternate I and Alternate III), and a completed copy of the provision at DFARS 252.212-7000, Offeror Representations and Certifications -- Commercial Items. An uncompleted copy of each provision may be obtained from the point of contact indicated below. (xi) FAR 52.212-4, Contract Terms and Conditions Commercial Items applies to this acquisition and is incorporated by reference. The following is an addendum: The clause at FAR 52.219-6, Notice of Total Small Business Set-Aside, applies to this acquisition and is incorporated by reference. (xii) The clauses at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, and DFARS 252.212-7001, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Applicable to Defense Acquisitions of Commercial Items, apply to this acquisition and are incorporated by reference. The following clauses cited in paragraph (b) of FAR 52.212-5, or in paragraph (b) of DFARS 252.212-7001 are checked and are applicable to this acquisition: FAR 52.203-6, with Alternate I; FAR 52.219-4; FAR 52.219-8; FAR 52.219-14; FAR 52.222-21; FAR 52.222-26; FAR 52.222-35; FAR 52.222-36; FAR 52.222-37; FAR 52.232-33; FAR 52.239-1; DFARS 252.205-7000; DFARS 252.225-7012; DFARS 252.227-7015; DFARS 252.227-7037; DFARS 252.243-7002; DFARS 252.247-7024. (xiii) DFARS 252.204-7004, Required Central Contractor Registration applies to this acquisition and is incorporated by reference. Additional clauses also apply to this acquisition and can be viewed on the NECO web site. (xiv) The Defense Priorities and Allocations System (DPAS) applies and the DPAS priority rating is DO A5. (xvi) A complete copy of this solicitation, including detailed evaluation information and additionalapplicable clauses, can be viewed on the NECO web page at http://www.neco.navy.mil. Proposals shall be delivered to: Strategic Systems Programs, Attn: Jodie LaFreniere-Dajc/SPN-P1, 3801 Nebraska Avenue NW, Washington, DC 20393-5440. Closing date for submission of offers is 4:00 pm EST on 09/27/1999. The anticipated award date is 01 October 1999. (xvii) Questions regarding this solicitation should be directed to Jodie LaFreniere-Dajc at (202)764-2183 or spnp1@ssp.navy.mil and should reference this combined synopsis/solicitation N00030-00-R-0069. See Note 1. ***** Posted 09/02/99 (W-SN376030). (0245)

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