Department of the Air Force, Pacific Air Forces, 3rd Contracting Squadron, 10480 22nd Street, Elmendorf AFB, AK, 99506-2500

J -- ULTRASOUND/VIDEO IMAGING EQUIPMENT MAINTENANCE, ELMENDORF AFB, SOL F65501-99-Q-0199 DUE 091099 POC Sheila Reynolds, Contract Administrator, Phone 907-552-5565, Fax 907-552-7496, Email reynoldss@elmendorf.af.mil -- Lori Johnston, Contract Specialist, Phone 907-552-7563, Fax 907-552-7496, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&;ProjID=F65501-99-Q-0 199&LocID=641. E-MAIL: Sheila Reynolds, reynoldss@elmendorf.af.mil. <PRESOL> <CBAC>GPO391175 <PASSWORD>how#soe <DATE>0820 <YEAR>99 <ZIP>99506-2500 <CLASSCOD>J_Maintenance, Repair and Rebuilding of Equipment <OFFADD>3 Contracting Squadron/LGCV, 10480 22nd Street, Elmendorf AFB, Alaska 99506-2500 <SUBJECT>J_Ultrasound/Video Imaging Equipment Maintenance, Elmendorf AFB, AK <SOLNBR>F65501-99-Q-0199 <RESPDATE> <CONTACT>Point of Contact: Buyer: A1C Sheila Reynolds, Contract Specialist, (907)552-5565, Contracting Officer: Ms Teri Blake, (907)552-5558. <DESC> This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information provided in this notice. This is a sole source acquisition to Acuson Corporation of Mountain View, CA. Work is for inspecting, servicing and preventative maintenance to Acuson Ultrasounds Systems. Solicitation number F65501-99-Q-0199 is issued as a Request for Quotation (RFQ). This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. The incorporated document provisions and clauses are those in effect through Federal Acquisition Circular 97-12. The Standard Industrial Classification Code is 7629, small business standard is $5,000,000. DESCRIPTION: Contractor shall provide all labor, materials, equipment, transportation, tools for inspecting, servicing and preventive maintenance necessary to keep Ultrasound Systems functioning in a safe, reliable condition. ITEM AND ACCESSORIES INCLUDE: AEGIS Network System: MFG.: ACUSON, Medium Network Package, Serial # 90487 Ultrasound System: MFG.: ACUSON, 128 XP, Serial # 2198 Ultrasound System: MFG.: ACUSON, 128 XP, Serial # 3733 Ultrasound System: MFG.: ACUSON, SEQUOIA, Serial # 51453 LOCATION: 3rd Medical Center, 5595 Zeamer Avenue Elmendorf AFB, AK 99506 Rooms 1E109, 1E110, 1E114, and 1E121 PERFORMANCE PERIOD: 1 Oct 1999 -- 30 Sep 2000 with four option years. REPAIR SERVICE HOURS: During normal duty hours from 7:30 AM through 4:30 PM, Monday through Friday, except holidays observed at the Government installation. In the event of an equipment malfunction, the contractor will be notified by the Contracting Officer or designated representative. Contractor shall respond via telephone to the Contracting officer or designated representative within 2 hours after receipt of telephone notification. The contractor shall service the equipment within 24 working hours from notification time. PERMITS: The contractor shall secure and pay for all required permits, fees and licenses. WORK LOCATION: The contractor shall report to the Medical Equipment Repair Center (MERC), Bldg 5955 Zeamer Ave., prior to commencing work. Before beginning and upon completion of any scheduled or unscheduled service call visit, the contractor_s service representative will sign in and sign out with any representative from the MERC. REPORTS AND DOCUMENTATION: The contractor shall obtain, file, and make available all operational and technical documentation which is necessary to keep the equipment at operational status. Upon work completion, the contractor shall submit an inspection report to the MERC. The report shall include: Contract Number, Name of service technician, Repairs completed, Signature and date from authorized Government representative QUALITY CONTROL: The contractor shall establish and maintain a complete Quality Control Plan to ensure the contract requirements are met. The plan shall be submitted for approval to the Contracting Officer no later than the Pre-Performance Conference. If the Quality Control Plan is changed, an updated copy must be resubmitted for C.O approval. TESTING AND INSPECTIONS: The contractor shall perform all inspections, test parts and systems specified herein, as stated in applicable codes and standards. Contractor shall provide all necessary equipment, material and labor necessary to properly perform the above. All testing and inspection shall be observed by the Contracting Officer or the authorized representative. The contractor shall adhere to all ultrasound imaging and Doppler safety practices as established by the permiter (3rd Medical Center, Elmendorf AFB, AK). EQUIPMENT: Only equipment in good serviceable condition is to be covered by this contract. Equipment shall not be rejected on the basis that it needs cleaning, minor repairs, or adjustments. The contractor shall keep the system in good operating condition. HARDWARE AND SOFTWARE PROGRAM: The contractor shall perform maintenance utilizing hardware and software corrective maintenance which includes: complete set of special service tools, test, equipment, fixtures, verification procedures and schedules to provide operational and diagnostic verification of system performance, software problem analysis, associated reprogramming and updating system software. FREQUENCY OF SERVICE/RESPONSE TIME: a. Scheduled calls will consist of 2 (two) semi-annual preventive maintenance/calibration inspections to be performed in the months of January and July. All scheduled maintenance visits will be coordinated with the Ultrasound Department at least three working days in advance. Phone (907) 580-6796. b. Unscheduled calls (during normal working hours) are calls deemed necessary to maintain equipment in good operating condition. For unscheduled maintenance the contractor_s representative is to arrive not later than noon of the second working day after a service request is originated. REQUIRED SERVICES: a. Scheduled maintenance inspections shall include, but not be limited to the following: (1) Perform operational check of all systems and correct any deficiencies noted. Inspection should include complete diagnostic testing of transmitter, image formation, control section, and verification of pulsed/color Doppler_s. (2) Verify that the system_s internal and external calibrations are within manufacturer_s specifications. Verification should include reviewing operating system software diagnostics. (3) Clean and lubricate mechanical parts in accordance withapplicable manufacturer_s service manual. (4) Perform an electrical check out of the instrument and all accessories included in the contract and make electrical adjustments, as required, to insure compliance with manufacturer_s specifications. (5) Replace excessively worn or defective parts: Excessively worn parts are those parts that if not replaced immediately may fail prior to the next scheduled visit. (6) Visually inspect exterior of all systems for damage and cleanliness and report any discrepancies to MERC. (7) Make mechanical adjustments to insure proper operation. (8) Consult with the equipment operator regarding equipment performance. b. Unscheduled maintenance: The contractor shall provide on-site repair support to correct all malfunctions which may occur. All tools, test equipment, parts and supplies necessary to return the equipment to original operating specifications shall be the responsibility of the contractor. Test equipment will have a current calibration traceable to the National Bureau ofStandards. REPLACEMENT PARTS: The contractor shall use only new original or factory refurbished replacement parts in the performance of this contract. If required replacement parts are not immediately available to the contractor while performing scheduled or unscheduled service calls, the contractor shall notify the MERC of the deficiency and deliver to the hospital all replacement parts required to complete the inspection in order to maintain a 95% uptime. The contractor shall obtain written approval from the MERC before removing item from the 3rd Medical Center for service at the contractor_s establishment and provide a loaner like item at no additional cost to the government. All maintenance labor and replacement parts shall be accompanied with the contractor_s standard written warranty. In addition, the contractor shall provide replacement transducers as needed to meet FDA and UL standards. SAFETY: The contractor shall comply with all Federal, State, and Base fire and safety regulations and standards. A copy of these regulations can be obtained from each department. The following provisions and clauses are incorporated and shall remain in full force in any resultant purchase order; FAR Part 52.212-1; Instructions to Offerors, Commercial Items is incorporated by reference. The provision at 52.212-2; Evaluation-Commercial Items, applies to the solicitation. Award will be made based on past performance and price being evaluated as substantially equal. The government reserves the right to make award on the initial quote received without discussions. Each offeror shall include a completed copy of the provision at FAR 52.212-3; Offeror Representations and Certifications -- Commercial Items with its quote. FAR Part 52.212-4; Contract Terms and Conditions-Commercial Items, is incorporated by reference and applies to this acquisition. Note the following addenda to FAR 52.212-4: Incorporate the clause by reference at 52.212-5; Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. However, for paragraph (b) only the following clauses apply: 52.203-6; Restrictions on Subcontractor Sales to the Government, with Alternate I, 52.219-8; Utilization of Small Business Concerns, 52.217-8; Option to Extend Services, 52.217-9; Option to Extend the Term of the Contract, Paragraph (a) insert 15 days, Paragraph (c) insert 5 years, 52.222-26; Equal Opportunity, 52.222-35; Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era, 52.222-36; Affirmative Action for Handicapped Workers with Disabilities, 52.222-37; Employment Reports on Disabled Veterans and 52.232-33 Veterans of the Vietnam Era, and 52.247-64; Preference for Privately Owned U.S. -- Flag Commercial Vessels. Incorporate DFARS 252.204-7004 Required Central Contractor Registration. Incorporate DFARS 252.212-7001; Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. However, for paragraph (b) only the following clauses apply: 252.225-7001; Buy American Act and Balance of Payment Program, 252.225-7012; Preference for Certain Domestic Commodities, and 252.243-7002; Certification of Requests for Equitable Adjustment. The Contractor shall extend to the Government their standard warranty offered in similar types of sales. Acceptance of the warranty does not waive the Government_s right with regard to the other terms and conditions of the contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the warranty. The warranty period shall begin upon final acceptance of the items listed in the schedule. A firm-fixed price purchase order will be issued under the Simplified Acquisition Procedures. To obtain a copy of the bid schedule and representations and certifications please fax request to A1C Reynolds at (907) 552-7496. Submit signed and dated offer to 3 CONS/LGCV, 10480 22nd St., Elmendorf AFB, AK 99506 at or before 1530 (3:30 p.m.) Alaska Time 10 SEP 99 Quotations shall be signed, datedand submitted on your Company_s letterhead or quotation forms. Quotations may be submitted via fax. All questions concerning this RFQ must be submitted in writing and faxed to A1C Sheila Reynolds, (907) 552-7496. No telephonic responses will be processed. <URL>none <LINKDESC>none <ADDRESS>Sheila.Reynolds@ELMENDORF.af.mil <EMAILDESC>Service Buyers, 3rd Contracting Squadron Elmendorf AFB AK </PRESOL> Posted 09/03/99 (D-SN376450). (0246)

Loren Data Corp. http://www.ld.com (SYN# 0047 19990908\J-0002.SOL)